Document Guidelines

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Creating Senate Documents

Institutions are required by the Americans with Disabilities Act to make all public documents accessible to the visually impaired:

• File Naming | Start name with date by year, month and day: YYYY-MM-DD. Afterward, use lower-case type and underscores, not spaces:

YYYY-MM-DD_committee-name_document-name.pdf

• Accessible Files | Using Word to create files to export to accessible PDF:

• Accessible PDF | Convert documents created in any authoring program to an accessible PDF. Instructions are at:
  • Authoring accessible PDFs with Acrobat »
  • Adobe Acrobat XI Pro: Using the Accessibility Checker »
  • Adobe Acrobat X Pro: Using the Accessibility Checker »
  • Adobe Acrobat 9 Pro: Using the Accessibility Checker »
  • Using accessibility features within Acrobat 8 »

If you cannot create the accessible document, the Senate Secretary will assist you.