Important University Faculty Senate Items – December 2018

Click here for my notes from the Commonwealth Caucus meeting on Monday, December 3, 2018. Go here for my notes from the University Faculty Senate meeting on December 4, 2018.

The full Senate agenda and presentations are on the Senate website.

Here are some items that came up during the University Faculty Senate and Commonwealth Caucus meetings on December 3rd and 4th, 2018.

Penn State 2025 is a new initiative to re-organize academics at Penn State. Here are three stories that talk about it. This is still at the conceptual stage. We don’t yet know exactly what form it will take:

Reiminaging IT was presented by the Vice-President of Information Technology and Chief Information Officer, Michael Kubit. The planning and discussions for the project will be speeded up in 2018. Here is the project website: http://rit.psu.edu/  You can get more information on IT resources at the University level at the IT website: http://it.psu.edu/

Michael Bérubé, Chair, University Faculty Senate, recommended that everyone take a look at the Academic Integrity Task Force Final Report. I have put a copy on the MAFS web site here. The Senate is looking for comments. You can add comments on the Faculty Senate Discussion Forum.

And for something different, faculty participation in the campus strategic planning process.

Peter Linehan
pel2@psu.edu

Penn State Mont Alto Faculty Senate minutes, April 27, 2016.

Penn State Mont Alto Faculty Senate minutes, April 27, 2016

Meeting began at 2:01 pm. Chairman Somjit Barat opened with a reminder about the end-of-year luncheon. He then gave a brief recap of the International Program that concludes at the end of the semester. Only four people attended the first two events, but attendance grew to about 50 people for the last three events on campus. The question is: how to involve students more? A reference to a statistical study showed that students involved in the program have higher graduation rates and better opportunities upon graduation.

The next area of discussion involved committee operations. There will be an ongoing effort to encourage committee reports at MAFS on a regular basis. Therefore, it is expected that all committees will conduct regular meetings and members of each committee are expected to attend. A question was raised about what to do with less active committees. Should every current committee remain in existence? Should some committees be put on an inactive list until they are needed? Should there be a cap on members for each committee? How many members are needed for each committee? There are provisions in the Constitution for making adjustments to committees, which is something that needs to be addressed by the incoming chair in the next academic year.

The discussion was halted due to a special surprise announcement about Dr. Lauraine Hawkins, assistant professor of biology at Penn State Mont Alto. Dr. Hawkins was the sole recipient of the 2016 Milton S. Eisenhower Award for Distinguished Teaching, which recognizes excellence in teaching and student support among tenured faculty who have been employed full time for at least five years with undergraduate teaching as a major portion of their duties. Milton S. Eisenhower, brother of former U.S. President Dwight D. Eisenhower, served as president of Penn State from 1950 to 1956. Dr. Hawkins was surprised with a bouquet of flowers by Dr. Mike Doncheski and Dr. Francis Achampong. Here is a link for more detailed information: http://news.psu.edu/story/406190/2016/04/25/academics/hawkins-receives-eisenhower-award-distinguished-teaching.

Chair Barat then continued his opening remarks by commenting that all correct information is now posted on door of Police Services for any faculty member to get assistance with classroom keys. Also, faculty should expect to be contacted about involvement in the Faculty Connections Program after what is considered a successful year of events.

Chair Barat concluded with an admission update from Diane Chamberlin, who could not attend the meeting. At the time of the meeting, the accepted invites stood at 160, which is about 100 less than the statistically expected number. The low number can be attributed to the lateness of the offers getting sent out because of the technical issues with the new system.

Dr. Achampong then addressed a recent incident involving potentially inappropriate interaction between the athletic department and faculty. There are some general guidelines that should be observed going forward, which stress that athletics should steer clear of any discussion involving grades or eligibility with faculty. There cannot be any perception of influence regarding grades earned by student-athletes. Discussions can be held about attendance, travel schedules and missing work. The PSUAC is expected to put specific regulations in place in the near future.

The Athletic Committee then interjected and gave a recap of their latest meeting, which included a lengthy discussion of the issue. Is the answer an appointment of a liaison between the coaches and faculty to ensure there is no perception of grade tampering? The committee felt it would be awkward for the liaison, a faculty member, to contact another faculty member about their grading process. It was the conclusion of the committee that the campus should emphasize the utilization of existing procedures instead of creating another layer of reporting. Dr. Achampong agreed that Marla Minnich, in her role as student advocate, is well within her prevue to serve as the contact person. The point was then made that the process in place, which is the Early Intervention Program form, is for faculty to report ANY student, not just student-athletes. Marla will automatically receive a copy of each form that is submitted. The underlying thrust of all of this is that the student should be encouraged to follow through on their academic performance.

Andrea Pritt then gave a recap of Academic Festival, which turned out to be the largest ever with 49 projects and 120 participants. A big thank you was expressed to all faculty who supported the students, the judges, the set-up crew and the food prep team.

Dan Dandy then discussed the poll that picked the winning theme for the coming year: Engaged Scholarship. The question now is: what’s next? Should there be a session in the fall MADE about the new theme? How to go about integrating the theme in all aspects of the campus, including the website? Would it be advantageous to have a two-year theme instead of something new every academic year? A comment was offered that this sounded like a good idea because introducing the new theme at the start of the year means integration probably won’t occur until the spring semester since everyone already has the fall plans in place. The overriding goal is to get the theme integrated and up front in everybody’s mind.

Kate Chronister followed with an update on Starfish. It was suggested that faculty take the opportunity to get familiar with the system before the fall arrives. Upon graduation, there will be no more advising notes in eLion; old notes will supposedly be transferred to the new system but we do not know when, or in what state, they will appear. A training session will be held on Wednesday, May 25 from 1 to 4 pm. A sign-up sheet was passed around for faculty to attend. An email announcement about the session will also be sent out to all faculty.

Robin Yaure gave a quick update from Faculty Affairs. There is $3960.83 remaining in the PDF fund; $0 in the TSF.

Renee Borromeo gave a quick overview of the most recent University Faculty Senate report. The four quick items reviewed were: 1 – Students want electronic access to all syllabus in the future; NOT just a paper copy. 2 – There should be some type of assessment update given in every class prior to the late drop deadline so that students can make an informed decision about continuing with the class. 3 – Minors will require six extra credits. 4 – Should a yearly diversity award be given? Mike Doncheski commented that instructions on how to set up a new award are in place if faculty chooses to do so.

The meeting concluded at 2:55 pm with an expression of thanks to Somjit Barat for his service ats MAFS Chair.

 

 

Penn State Mont Alto Faculty Senate minutes, March 23, 2016

Penn State Mont Alto Faculty Senate minutes, March 23, 2016

Meeting began at 2:02 pm. Chairman Somjit Barat opened with an update on campus theme vote. All faculty were encouraged to submit their opinion before the voting deadline.

Linda Monn then discussed an update on several aspects of LionPath. First of all, wait lists are no more. The new term is “watch lists”. Students can put a class on a watch list and the system will schedule the class when a seat opens up in the desired class. A question was asked about the sequence of events: when a class is on a list, will it be added automatically? Can students take a class off the list if they change their mind? Can a class be dropped that was automatically added? The answer may be found in the variety of options available when setting up the watch list. One word of advice is that students be sure that web sections have not been selected.

Next, class lists are now called “class rosters”. The fall lists will not be available to faculty until June. Since Linda and Deana have access now, you can request a list from them if you need it before June.

Faculty should look for a future message from Linda about course controls. The site Pulic.lionpath.psu.edu was shown on the screen and the steps involved in conducting a search. One key piece of advice is for multiple searches, use modify search instead of selecting new search each time in order to save time in repeatedly selecting the options. Also, you should uncheck the box to show open classes only. A few other simple searches were shows, such as how to look for available general education classes.

One of the next areas that Linda will work on are room assignments. Watch for a message from Linda on when to check on these. There is a chance that some glitches could pop up; such as over-enrolled classes and double-booked rooms.

For advisors, if you have a student with hold issues in LionPath; make sure they have taken care of the “To Dos” in ordere to get rid of the hold message. Access showed be allowed once these are completed.

Finally, Spring 2017 classes will go live July 18. Directors will have to provide all information before summer break. Everyone can check the recent helpful e-mail from Lauraine for assistance.

 

Mike Doncheski then spoke about volunteers for Faculty Scholar Award. Peter Dendle will call for self-nominations and faculty can submit the scholarly part of FAR.

A second topic addressed was the ENTI minor, which has one course online with a limited number of seats. Students interested in the class should let Mike know ASAP.

 

Dr. Francis Achampong then delivered a bit of good news regarding the ongoing issues with the state budget. In the spending plan presented last week, the appropriation proposal was not vetoed by Governor Wolf. That does not mean that everything is fine and will go back to normal, but it is an encouraging development.

The deadline to submit 4% of funds back to University Park was the day of the meeting. Mont Alto sent $294,000, which included $155,000 earmarked for a campus beautification project. A question was asked about the nature of the project put on hold, which involved the PT lab in the Sci-Tech building.

Plans are still in place for a 5% cut in permanent budget for 2016-17. There will be a wait-and-see approach for now before going forward with any plans on dealing with Mont Alto’s operating deficit for 2016-17.

Robin Yaure then addressed travel grant. Reimbursements are still on indefinite hold despite the recent budget development. Funding for anything other than licensing and tenure track (something for your job) will not be available. Also, the teaching support fund is completely spent for the current budget year.

Committee chairs were then given an opportunity to speak, but there were no updates.

Kate Chronister then gave an update on Starfish. EPRs are now called “Raising Flags”. Faculty can mark flags for positive performance as well as warning flags.

Advising notes were discussed, which is not something that can be done in LionPath. Hence, the need for Starfish. Do not add advising notes into eLion after May 9. NSO advisors will be the first to learn this feature in Starfish due to their work over the summer. Other faculty members who use the feature should get training from the DUS office before the first official training in the fall.

A question was asked about older notes getting transferred to the new system. At this point, it’s assumed this will happen. But no one is sure how it’s going to look.

Starfish trainees were promised that the system will have more functionality. What that means is not known since no details have made available at this time. There is a question about some of the new functionality being compatible with the current email usage. It appears that in order to use the new functions, faculty will have to be able to uses the calendar in the Starfish system. IT will need to be consulted about the issue.

One of the basic guiding forces of Starfish is the roles and relationships of the user. Users will be granted roles in the system. Roles dictate access and what information can be seen. Instructors will be asked to set up a profile that includes contact information. Student ID photos eventually will be viewable. Additional roles will be added in the future. Lastly, The Phase 2 roll out is planned for 2017, which will connect to Canvas. It is not yet known how access to Starfish will be handled.

The meeting concluded at 2:53 p.m.

Penn State Mont Alto Faculty Senate Executive Board minutes, March 16, 2016

Penn State Mont Alto Faculty Senate Executive Board minutes, March 16, 2016

In attendance: Chair Somjit Barat, Dr. Francis Achampong, Hanifiah Harvey, Kendra Sites, Ermek Nurkhaidarov, Mike Doncheski, Robin Yaure

Dr. Achampong opened the meeting with an update about the ongoing budget dilemma. The possibility looms of layoffs in the Agricultural Extension/Ag Research areas. According to the latest information, the budget crisis may last through the election in November. Four percent of the of the current budget needs to be returned to University Park by April 1; and 5% is planned for the 2016-17 budget.

In addition, travel restrictions are in place for an indefinite period. No travel reimbursements will be processed unless necessary for required certifications or tenure track. An example would be the TLT/Canvas Day that was not cancelled this past weekend.

Admissions was mentioned next. Transfer offers are not going out due to issues with LionPath. The problem is complicated by the fact that the offers cannot be manually delivered.

A fall PAWS session was discussed to provide some training for students on LionPath. Several open lab have been set up in March staffed by faculty volunteers. Advisers can suggest these sessions to students.

The discussion wrapped up with a rundown of proposed agenda items for the MAFS meeting. Committee reports are expected from IT and Curricular Affairs. An update on the ASC will be provided by Kendra and Linda Monn will give an update on LionPath.

Penn State Mont Alto Faculty Senate minutes, February 24, 2016

Mont Alto Faculty Senate minutes, February 24, 2016

Meeting began at 2 p.m. Chair Somjit Barat announced the UFS representative election vote was for Peter Linehan.

An announcement was made about the early progress reports. In the future, faculty should get all reports in before the deadline.

Faculty webpages updates were addressed. Anyone wanting to make changes on their own must complete a training session. There is a procedure in place for updates to be submitted through an approval process before any changes are made, which should be completed as quickly as possible. It was suggested that minor changes wait for the implementation of a new system, which seems to be imminent but is currently on hold. The new system, Polaris, does not have an announced start date.

Faculty are reminded to attend one of several remaining LionPATH open labs on campus. In addition, tutorials can be accessed online. Additional information is available at tutorials.lionpath.psu.edu.

It was pointed out that there will be some confusion during the transition period about what is available and where it can be found. Please have patience!

 

Next, Chief Wagner gave an update about the key distribution process, which has been streamlined to a simple key request form signed by a supervisor and their supervisor. Chief Wagner adjusted the exchange to allow one sheet with all the keys; not one sheet per key as technically required.

The department cannot issue key without the sheet, even though the Chief has given out keys without the sheet in an attempt to be as accommodating as possible. Other members of the department have been trained in the process. Issues with keys seem to arise more in the spring semester than in the fall. Faculty should be aware that if the department office is unattended, simply call the police service number and an officer will return to assist you. The call may call through county dispatch, but it is not a 911 emergency call.

Chief Wagner is open to suggestions from the faculty on any ways the process can be made more accessible and accommodating. One suggestion from the Executive Board is to provide a checklist of items to be addressed prior to the start of the semester to incoming faculty attached to their contract. Full-time faculty simply can call ahead and plan a visit in advance, or call the service number and wait at the office for an officer to assist you.

A question was asked about where to obtain the key request form; which can be picked up at the DAA office from Charlene. (Conklin). All keys not needed for the next semester should be returned to Police Services at the end of the semester or the end of the contract.

A reminder was made that card access is coming for outside access to the classroom building (entry into building only). This will not affect access to classrooms or the need to obtain the correct room keys once inside the building.

Dr. Achampong then addressed the latest message from University Park about the effects of the state budget impasse. A mass e-mail was sent to everyone from the Provost about contingency plans if a budget is not approved. The campuses were asked to transfer 4% of reserve funds to UP by April 1. However, this is nowhere near balancing the deficit of $300 million of appropriation from the state.

In addition, campuses have been asked to cut 5% from the operating budget for 2016-17. Travel is the area immediately affected as money should not be spent that has not already been committed. All travel has not been suspended: for those on tenure track and must be able to make presentations at conferences, travel commitment money will not be revoked. Those who have certifications to maintain and must attend workshops will still be supported. If you need to attend an Accredited Program meeting, you should still plan to go.

Other non-essential university travel in the future will most likely not be available for reimbursement. It is advised to submit summer travel plans as soon as possible in order for a chance to receive reimbursement.

A question was raised about the effect on insurance if faculty travel on their own to university functions. That should not be affected since you are on University business. You’re just not getting reimbursed for the travel expenses.

Until appropriations are approved, this is the reality of the current unprecedented budget situation. If a budget gets through, this issue will most likely disappear. In the meantime, check to see that scheduled conferences, workshops and meetings have been cancelled or postponed.

At this point in time, there has been no discussion about the effect of curtailing spending on the workforce.

Robin Yaure reported that no more money is available in the teaching support fund. A limited amount is still in the professional development fund, but the committee is not looking at any additional proposals.

Committee Reports

Academic Affairs, represented by Alicia White, held a meeting on Nov. 16 about the campus theme of Peace. Perhaps the theme was not promoted as widely as it could be. Some questions to consider:

Could there be more e-mails to community?

More us of digital signage?

Who should choose next year’s theme?

What is the validity of having a campus theme? Is it required?

How to engage faculty?

Was the term “Peace” – too broad?

Faculty should look for a doodle poll on the subject in the near future.

 

Curricular Affairs, represented by Jackie Schwab, reported on the committee looking over a proposal to bring a psychology major to the campus. A recommendation on submitting a prospectus will be made in the near future. If approved, two additional faculty members will be needed.

Secondly, a meeting for the team on linked and inter-domain will be arranged after spring break.

Third, anyone with books to donate to Friends of Legal Services can contact Schwab.

Finally, the campus reads meeting will be March 2. The author of the selected material will be on campus later this semester. Please note it on your calendar.

 

IT committee, represented by Paul Bart, asked for any issues for the agenda to be submitted. As for the TLTA Advisory Committee, the IT will take charge of ad hoc requests to take up work as needed. Two immediate concerns are campus server support and UCS.

 

Diversity Committee, represented by Dan Dandy, reported that the Zuzu Acrobats performance was well attended. They are now working with Student Affairs on the presentation of Hairspray and on the campus theme.

Kendra Sites closed out the meeting by announcing Brain Games are coming. There was also a flyer distributed about the event. Faculty are needed in a variety of roles to assist in the activity scheduled for 6-8 pm on April 15.

Meeting dispersed at 2:52 pm.

Penn State Mont Alto Faculty Senate Executive Board minutes, February 17, 2016

Penn State Mont Alto Faculty Senate Executive Board minutes, February 17, 2016

In attendance: Chair Somjit Barat, Hanifiah Harvey, Brian Sensenig, Kendra Sites, Robin Yaure, Ermek Nurkhaidarov, Mike Doncheski.

Meeting began at 2:04 pm.

Robin Yaure opened the discussion with a question about travel. It seems the latest directive from University Park is buckle down on expenses and recycle money, presumably because of the current state budget stalemate. Is there a freeze on travel? What does this mean? Does this affect money left in things like the professional development fund?

Response from Mike Doncheski is funds already allocated are considered spent and are not expected to be taken back. Until there is some sort of public announcement about the situation, no freeze is in place.

The board thinks it is a good idea to give a heads-up to the faculty and perhaps reference consideration of summer travel.

This led to a secondary question about clarification of travel and the broader topic of budget cuts when budget is settled. Should faculty not go to travel that is already registered and scheduled? It is the feeling of the administration that if you are registered and paid to go, you should go. Otherwise, faculty is losing money and the campus is losing money

 

Mike Doncheski then went over introducing a psychology major program to the campus. An ad hoc group has been working on details of a bachelor’s degree program. Thus far, there is no clear cut answer on how to bring in new students (which is the goal of the endeavor) without cannibalizing existing programs. Comparative situations at other campuses show there is some attrition to existing programs such as HDFS, but in the end there are two healthy programs in place.

Some questions asked about the proposal were: Is there a direct correlation between HDFS and psychology? Will the implementation be cost effective? Is it a good idea to bring in something new that may upset the current status in an environment of declining admissions?

The plan would involve hiring two new faculty members for the 4 year program, which does not need an overwhelming number of students to pay for the salary. Adding the program will give our campus another chance to entice students to Mont Alto when there are lot of nearby campuses who already have the program.

A draft prospectus handed out and the agreement of the board is to charge curricular affairs committee for recommendation to proceed with a timeline of spring break for a response.

 

Hanifiah Harvey then asked a question about the faculty webpage for Mont Alto, specifically about individual profiles. What exactly is the process for updating the current information? Who is the person to talk to? What are the rules? Can faculty update the information themselves or do all updates need approval? Is there any way to make the process easier and more expedient?

It seems some people have been told to do themselves and some people have been told they cannot do it themselves. It is the opinion of the board to consult Debra in the PR/Marketing department and get feedback on the process of making changes in a timely fashion.

 

Next, the key process from police services was briefly re-visited. Brian Sensenig reported the results of a sit-down meeting with Chief Wagner, which basically reiterated all of the points that were previously discussed. The bottom line is that police services are willing to work with faculty and the administration on whatever process they want to implement to allocate keys. As long as faculty have a completed key form from Charlene and call ahead, there should be no problem is picking up a key at the police services building. However, keep in mind that there may be times no one will physically be at the office; in which case faculty just needs to call the department number and someone will return to assist.

A question for clarification was asked about the number to call: it is not the 911 emergency. The department phone is x6070. It is not clear if this is the number that is currently posted on the door of the department. Police Services will be asked to clarify and clearly post the number to be called if the office is locked.

 

Kendra Sites then closed the meeting with two items. First, there was a question about the modified schedules. Is it a class modification schedule or a campus modification schedule? There seems to have been conflicts created because of pre-arranged meetings suddenly interfering with class sessions. Perhaps calling it a “Campus Modified Schedule” would make it clear that everyone needs to adjust times on these days?

Another question for clarification: If the campus closes at 4 pm, does that mean classes that started at 3:30 end at 4? What is the rule for classes that start but end past the 4 pm close time?

A side note to the question was about the notification itself. Can the linked to the modified schedule be included in the posted announcement?

Lastly, the deadline for EPR is approaching and it would be a good idea to remind faculty to have them completed. It was asked about the involvement percentage (faculty who have completed the forms) and if Mike can directly contact anyone who has not submitted their reports.

Meeting ended at 2:52 pm.

 

Mont Alto Faculty Senate minutes, January 27, 2016

Mont Alto Faculty Senate minutes, January 27, 2016

Meeting started at 2:01 pm by Chairman Somjit Barat. He covered a few quick items to start:

The mailroom door has been found open/ajar on several occasions. It may be that something is wrong with the locking mechanism. Anyone visiting the mailroom is reminded to be sure to pull the door completely shut when exiting the room.

The same situation applies to the copyroom door, which should remain closed at all times. The door should be locked because sensitive information can be found in the room that should only be available to authorized personnel.

A meeting with the Provost is scheduled for Tuesday, Feb. 2. Everyone is encouraged to attend at the designated times.

On behalf of Andrea Pritt, the 11th annual Academic Festival will be held Friday, April 22. If you know of a student with an eligible project, have them submit a proposal. The application is online and  should be completed before spring break. Information can be found at: http://montalto.psu.edu/Academics/29824.htm

Next to speak was Shawn Albright, speaking on behalf of the IST Department. Faculty should register for the 2-factor authentication if they have not already done so. Faculty are encouraged to read an email relating to the process sent out by Peter Dendle earlier in the month.

Faculty are reminded to use a secure password. Picking the names of children, pets, “goLions” or simply adding an exclamation point at the end does not make your password secure.

2-factor authentication is not an end-all solution to the ongoing security issue, but it does give another barrier of protection. The self-service portal address is 2fa.psu.edu. You can add as many levels of authentication as  you want. The more you have, the better it will be for you to access the system.

Several ways of using authentication, including phone, text and tokens, were demonstrated.

Kate Bryant from the Admission Office then spoke of the spring event scheduled for April 2, which combines the open house and reception for the same day. The Admissions Office appreciates the positive response from faculty to support the new approach. Faculty are asked to report to the MAC by 8:15 am for the morning event. It was pointed out that the open house crowd, which is most likely juniors just starting a college search, is expected to be a little different from the offered reception. The visitors may be some non-traditional students or those interested in attending college classes. In addition, everyone is encourage to say hello to any of the groups touring the campus throughout the semester.

Renee Borromeo spoke briefly about the latest UFS report. The two things that stood out were faculty benefits and fixed-term promotions.

It is unlikely that healthcare benefits will not be getting better. A survey revealed that people like having a choice between plans, but that may not last. It will probably become more beneficial for everyone to be on the same plan. Increases are expected on premiums and deductibles.

There may be possible changes for the fixed-term promotion process. The idea is to move toward a more systemic, merit-based approach. The Senate does not like the current practice of one promotion per year; it’s hoping to initiate a system that allows automatic qualification for long-term contracts.

Kendra Sites gave a brief update on the ASC:

Roxie Stuby is expected back in two weeks from maternity leave.

The center no longer has an academic skills coach and there is no current plan to fill the position.

The ASC follows the campus schedule regarding inclement weather.

Faculty should check and update their syllabi. Make sure all information is up to date, such as the director’s name and the new name of the department.

The ASC continues to reach out to athletes and provide whatever support is needed. The yellow forms faculty may see are for out-of-season sports and are helpful for contact information.

If there is a concern about any student, please fill out the early intervention report.

Robin Yaure provided an update on the Faculty Affairs Committee. There is almost $5870.50 still available for reimbursement and $567 left in the teaching support fund. Faculty are reminded to check all documentation when filing for reimbursement.

Ed Hipkiss provided a recap of the latest Athletic Committee Meeting:

  1. We currently have 200 student athletes on campus
  2. The athletics department is hosting sports-specific open houses, beginning on January 30 (baseball—15 recruits and families). Coaches, as well as representatives from admissions and faculty will be present.
  3. The university has hired a compliance officer to oversee athletics at the campuses.
  4. A concern was raised about students missing numerous classes for athletic makeups (specifically, a baseball player in an acting class), where the student’s performance is part of an overall group grade. A discussion was held and ideas included notes being sent to academic advisers regarding courses that are difficult to handle during sports seasons.
  5. A discussion was held regarding a request at the November MAFS meeting to look into software (specifically the “Grades First” software in use at UP) to better track academic progress of athletes. Marty stated that LionPATH representatives met with athletic directors from across the campuses and there are tools in that program to achieve this end.
  6. There is currently no Academic Skills Coach nor are there plans to hire one. The plan of the ASC is to continue serving student athletes through the current staff.
  7. Kendra is having 2 meetings this semester with student athletes that discuss the following points:
  1. Services provided by the ASC
  2. Dates to remember for Student Athletes (eLion/LionPATH specifically)
  3. Disseminating the Student-Athlete Faculty Notification and Class Excuse Forms—additional copies are available for students at the MAC should they not have them
  1. A brief discussion was held regarding students and coaches approaching faculty to request grade-changes for eligibility. This item was brought up more for informational purposes to prepare faculty should they encounter this situation.

Chair Barat then briefly addressed the issue of key allocation from Police Services. A meeting between Chief Wagner and a representative of the Executive Board was delayed due to the snowstorm and subsequent campus closing. However, a review of the key securement will be discussed at a later meeting. In the meeting, faculty are encouraged to share any issues/concerns about the key exchange process. Suggestions are welcome.

The meeting ended at 2:51 pm.

Penn State Mont Alto Faculty Senate Executive Board minutes, January 21, 2016

PENN STATE MONT ALTO FACULTY SENATE EXECUTIVE BOARD MINUTES, January 21, 2016

In attendance: Chair Somjit Barat, Hanifiah Harvey, Francis Achampong., Brian Sensenig, Kendra Wolgast; Robin Yaure (via phone).

Meeting started by Chair Barat at 2:02 pm, who first discussed an issue involving faculty securing keys from police staff. It was expressed that a clear procedure that everyone understands needs to be put in place; especially for those unfamiliar with campus. The point was made that police are the most available out of any department on campus; they may not always be at the designated campus office, but are on campus at all times. It is not believed that sending information out on LISTSERVE is suffice because new hires may not be added automatically or necessarily at the start of the semester, typically the time when keys are needed. It was agreed that a representative from the board will discuss the process with Chief Wagner and report to the faculty at a future meeting for feedback. The goal is to have a process in place as soon as possible.

The next item discussed was about the possible issue with the mailroom door, which does not appear to be locked at all times. Is a reminder about mailroom use needed or is it a mechanical problem?

The last item discussed was the upcoming Provost visit. Is there a planned agenda or are we free to set our own in advance? It was advised to ask for suggestions for discussion in order to have something prepared in case we have the opportunity to direct the conversation.

Meeting was ended at 2:28 pm.

Reports from Our Senators

Attached are the University Faculty Senate reports from our representatives.

John Henry provided the March minutes in Word and PDF.

Peter Dendle wrote the April UFS minutes and the Commonwealth Caucus minutes, both in Word format.

 

University Faculty Senate General Education Update

General Education Changes by Peter Dendle

This report is to provide a bit more clarification about the Gen Ed curricular changes that have just passed the Senate. Some of these changes will have significant repercussions, especially for advisors and for those who teach Gen Ed courses – which at Mont Alto is most of us.

As you know, a Gen Ed Task Force has been working with faculty, students, and administration for several years now to explore the possibility of restructuring our Gen Ed curriculum. The last set of major revisions to the Gen Ed curriculum was several decades ago, and Penn State now lags behind many benchmark institutions in employing up to date pedagogical terminology and approaches to undergraduate general education. Through the process, a wide range of reforms were considered, major and minor. The final suite of reforms brought to the Senate and approved are as follows:

1.) Revise the current statement on General Education goals to include updated “Learning Objectives”: Effective Communication, Key Literacies, Critical and Analytical Thinking, Integrative Thinking, Creative Thinking, Global Learning, Social Responsibility and Ethical Thinking. (To see them explained in more detail, see http://senate.psu.edu/senators/agendas-records/april-28-2015-agenda/appendix-b/part-i-recommendations-on-the-learning-objectives-and-curricular-assessment/.)

2.) A regular and ongoing assessment plan for Gen Ed should be developed, and the findings should be used to address areas for refinement and improvement. The current suite of revisions is not meant to be final or unchangeable, but is expected to be tweaked and adapted as necessary.

3.) Rename “Health and Physical Activity” (GHA) to “Health and Wellness” (GHW).

4.) Rename the “Skills” component of General Education to “Foundations” and rename the “Knowledge Domains” to “Breadth Across Domains.”

5.) Require a C or better in GWS courses (Writing and Speaking Courses, including ENGL 015, 030, and 202 and CAS 100) and require a C or better in GQ courses (Quantitative Courses, including MATH 017, 021, and 022).

6.) This is the major set of curricular revisions: (a) Require 6 credits of Integrative Studies as part of the General Education Baccalaureate requirements; (b) create inter-domain courses as a way for students to accomplish the Integrative Studies requirement; (c) create linked courses as a way to offer the Integrative Studies component; (d) replace the “9-6-3” substitution with the more flexible “Move 3” substitution; and (e) allow an Integrative Studies course to satisfy the flexible 3 credits of exploration within the Associate Degree General Education curriculum.

Thus there is no mention of “themes,” for instance, though that had been a much-discussed possibility for a while. The heart of the matter, as I see it, is requiring 6 new credits of “Integrative Studies” – the rest of recommendation 6 is built around that. Campuses and units are asked to begin thinking about what “inter-domain” courses they could be developing that would satisfy that for students. These could be either single courses developed to be inter-domain, or cross-linked pairs of courses. The latter idea is not far from some cross-listed courses that already exist on the books, such as ENGL 233/CHEM 233 (Chemistry and Literature). Further details about the recommended scope and content of these inter-domain courses may be forthcoming at a later time, but for the moment, it seems like a good idea at Mont Alto to begin thinking about linked areas of study that could naturally and profitably be paired into such a course. Instructors from different disciplines are encouraged to find genuine points of “integration” between their fields, that reflect the strengths of the campus and of faculty, and that would be of interest to students. Beyond those broad parameters, there are very few specifics yet at this stage. Some more specifics may come later, but I think the idea is really that we are encouraged to pick up the ball and be proactive in thinking about how this new structure would make the make the most sense for us. This should be an opportunity for us to craft and shape something meaningful to us. Currently the Task Force report supporting the recommendations indicates that the “inter-domain” courses should all be at the 200-level, but that language is not in the Senate legislation itself, and in any event may be modified at a subsequent stage.

At the April 28 Commonwealth Caucus meeting, a representative from the Senate Curricular Affairs Committee announced that they are ready to process as many new course proposals as necessary to make Gen Ed implementation smooth, and to help make sure everything is in place prior to roll-out. The new requirements may be phased in, giving time for campuses and units to set up a meaningful curriculum right for that campus/unit. There is not yet a precise time-line for the roll-out.

The last provisions (“replace the ‘9-6-3’ substitution with the more flexible ‘Move 3’ substitution; and allow an Integrative Studies course to satisfy the flexible 3 credits of exploration within the Associate Degree General Education curriculum”) are meant to create more flexibility in a student’s curricular requirements, as a means of offsetting the two extra required courses.

Overall, these changes are not that fundamental or sweeping. It will require an adjustment, especially for advisors, to acclimate to the new terminology and to understand the new requirements. There is plenty of time for that yet, especially as more details have yet to be worked out.

So what happens next? Essentially, now that a broad new curricular structure is in place, some more focused working groups will be formed to start ironing out the details of what that will look like in practice:

“Senate officers will identify groups or individuals to develop an effective and consultative implementation plan for approved recommendations. The timeline for implementation will need to be carefully considered and is not determined or prescribed at this time. Some changes, such as name changes to categories, might be implemented almost immediately. For other changes, factors such as the incorporation of requirements into LionPATH and degree audits; support and education for instructors, advisers, and other staff; the number of proposals required for course-creation, revision, and review; and publicity informing students and other stakeholders will need to be considered in determining an implementation timeline.”

So it’s the beginning of the process, not the end. Provost Nicholas Jones has already pledged institutional support for the Gen Ed changes, and for helping to make development and implementation successful. This includes support for a devoted Gen Ed Institute, which the faculty Senate requested at the Jan. 27 meeting. Presumably, the Institute should form a central base of operations for resources and materials to ensure Gen Ed faculty are properly trained and supported, and to provide ongoing assessment for the Gen Ed curriculum. However, it remains to be seen exactly what it will look like, or what its relationship will be with the campus locations.

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With your permission, at this point I’ll inject a bit of personal opinion on all of this. Like many of you, I have been skeptical and perplexed through the various stages of this Gen Ed reform process. Sometimes it seemed as though the decisions were being made by some inner cadre, while at other times we were flooded with requests for input and overwhelmed with information about possible directions. Prospective reforms brought up for consideration sometimes seemed unnecessarily complicated – or just plain unnecessary. They raised lots of concerns about how the nuts & bolts would impact faculty, advisors, and students, especially at smaller campus locations. It is understandable that many of us have been a little frustrated or confused by the course of the discussions.

Having said that, I really think that the Task Force delivered a set of reforms that are impressive in their manageable scope on the one hand, and their potential for curricular creativity and innovation on the other. It’s a testament to the Task Force that their results have been criticized for being too ambitious and sweeping, as well as for being too minor and inconsequential – that contradiction should at least show that they navigated a narrow strait. There was never going to be a reform package that pleased everyone. Many of the proposals discussed along the way were quite complicated, and this final proposal seems to me fairly straightforward. Whether or not it works will be up to us. Having considered the proposal, I’ve realized that my own attitude toward the whole thing has now shifted from skepticism to enthusiasm. I look forward now to the excitement of course development. It can’t hurt us to rethink our course offerings once every few decades, and to try to do so in a way that maps onto current scholarship, student interests, and contemporary pedagogy.

There will of course be more frustrations ahead, and if some components of the new reforms aren’t working, we’ll have to go back and fix them. These reforms all passed the Senate by a wide margin, which was by no means a given. There was actually a lot of resistance, even in the January meeting when the Task Force started formally presenting their initial proposals. I think it’s a good sign that in the end, most senators were favorably impressed by what the Task Force was able to come up with. I hope many of you will join me in embracing the new reforms in a spirit of open-mindedness. They were never intended to annoy anyone or to further constrict curricular progress – they were meant to generate new inspiration and creativity, and it will be up to us to color in exactly what that will look like.

Adventures lie ahead, no doubt. In any event, thank you for reading through all of this – I know it’s a lot of information – and for the indulgence of including my two cents.