FAQ

Attendance Requirements

Must I be a physics major?

No, you do not need to be a declared physics major. You are encouraged to apply if you are considering being a physics major. If you aren’t interested in physics at all the conference won’t be very interesting to you.

I attended last year. Can I come again?

The content of this year’s conference won’t be identical to last year’s, so attending again is an option. However, if we receive more applications than we can accommodate, preference will be given to students who haven’t attended previously.

What will increase my chances of being accepted to the conference?

First, make sure you submit your application by the deadline. Second, make sure you put some thought into why you want to attend and what you want to get out of the conference. Make sure you answer all questions on the application fully and honestly.

 

Registration

What do I need to do before registering?

You need to talk to your department chair or director of undergraduate studies before registering to see if they will fund your travel. You should also think about how you would get to the State College area for the weekend: would you fly or drive, for instance.

What is the difference between applying and registering?

Students must apply to the conference first. If accepted, they can then register and pay the required $25 registration fee. Roommate and dining accommodations and presentation information is submitted during registration.

What address do you want on the registration form?

We want the address at which you regularly receive mail.

What if I haven’t yet declared a major?

On the registration form you can enter “undeclared”.

How do I know the amount my department will contribute?

You need to talk to your department chair or director of undergraduate studies before registering.

Do I need to book my travel before registering?

No, but you should have an estimate of the cost. Due to the limited nature of our funds, we ask that you find an economical means of transportation.

I am a Penn State student. Do I need to register?

Yes, all attendees must register by the deadline.

 

Travel and Hotel

Can I come late? Can I leave early? Can I skip things that I’m not interested in?

Because your travel costs are reimbursable, it is expected that you will attend all of the official events as scheduled. If you have special circumstances, please contact us to discuss them.

When can I check in?

Check in is at 3 PM at the hotel, but if you arrive earlier you can check your luggage in at the hotel.

What if I have dietary restrictions?

There is a section for this on the registration form. If you have other dietary needs, contact us and we will work to accommodate you.

What are the hotel accommodations?

Most of the rooms have two beds and will have two students assigned. We welcome roommate requests on the registration form and will do our best to assign roommates accordingly.

Will you help me find a carpool?

We will send out a list of registered participants after the close of registration. We hope you can use that to find other students from the area to carpool with.

How can I get to and from the airport?

The hotel provides free shuttles to and from the airport. Please coordinate with others arriving at the same time to book together. Cabs are another possibility.

 

Miscellaneous

Where can I find information about the poster? Abstract? Talk?

Information can be found here

What is the dress code for the conference? 

The dress code is business casual. Be sure bring clothes for winter weather!


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