Instructions for the Travel Request Form:
Copy/paste the following form into an email, complete it, and send it to firstname.lastname@example.org This form needs to be submitted about 2+ weeks out.
Your PSU Email Address:
Your Phone Number:
Regional/National Competition? (Y/N):
Estimated Team Registration Fee (if applicable):
Size of Traveling Party
Number of Males:
Number of Females:
Names of Drivers:
Lodging (fill out for every place/private residence being used)
Private Residence, Hotel, or Other:
Number of Members Staying At Above Location:
Meal Reimbursement Requested?:
Itemized list of:
- Food (including cost per person)
- Gas Estimate
- Trip fees to be assessed
Guidelines for this budget:
Estimate your drive time. If it is within 30 minutes the trip should be free from any trip fee. (i.e. Rothrock, Black Moshannon) If it is within 30 minutes to 3 hours a $5 trip fee should be collected. If it is within 3 hours to 6 hours a $10 should be assesed. If you plan to drive more than 6 hr + talk to an officer about an appropriate trip fee. These fees help us offset the cost of gas for trips.
- $15 per person per weekend is the maximum that the club will reimburse for food.
- We cannot guarantee reimbursement above this amount
- $10 per person per weekend is a resonable estimation for food costs.
- Expenses such as camping, gear rentals, shuttle fees, etc must be covered by participantnts
Instructions for the Emergency Action Plan Form
This plan conveys to Adventure Recreation and Club sports all of the qualifications that members of the trip posses, identified risks and ways to manage them. It should include emergency contacts, a bail out plan and trip leader qualifications, as well as those of any co-leaders or members with advanced first aid training. The link below is to an example EAP successfully submitted to club sports for a trip in 2016.
Use this example to create your own EAP. The Officers will work with you to draft one for your trip. Please send in a drafted EAP as a word document attached to the email containing the travel request form.