Term:

Serve the first year as Assistant Treasurer and second year as Treasurer

Committees:

Act as Executive Board contact for the Fundraising Committee

Duties:

1. Oversee the Fundraising Committee

• Check with the committee monthly to see the status of the fundraisers and keep tabs on the progress. Assist when necessary.

2. Keep the checkbook in Penn State work office on campus.

3. Deposit all money to the Penn State Federal Credit Union and receive monthly bank statements to Penn State work office.

4. Record all financial transactions and membership submissions in an account ledger and monthly report to Executive Committee.

5. Reconcile account monthly and report the bottom line to the President.

6. All budget reports are stored in fiscal year binders. The binders are organized with tabs as follows:

• Ledger – spreadsheet of every financial transaction, updated when deposits are made or checks are written from the account. This is reconciled monthly with credit union statements
• Monthly Report – lists renewed and new memberships, income and expenditures
• Deposits – copy of checks and original receipt from deposits
• Credit Union Statements – received monthly, reconciled with ledger and filed in chronological order
• Fundraising Income – copy of checks received for payment and check stub(s) from vendor(s)
• Fundraising Expenses – file all original invoices and correspondence pertaining to payments to vendors
• Membership Income – file all renewal and new membership forms in chronological order and record date of deposits
• Program Expenses – file reimbursement forms, invoices, statements and any correspondence pertaining to program expenses (including spring banquet expenditures, PAEOP annual membership fee, trophies, plaques, meeting expenses, etc. – anything pertaining to expenditures for PSEOP business NOT including membership and fundraising expenditures.)

**Note that when making copies of checks, be sure to black out the routing and account information on the copy before putting in the PSEOP binder.

7. Once a month provide updated reports to the President to review during the Executive Committee meetings

8. Attend monthly Executive Committee meetings and update board members of the account balance including program and membership expenditures and income.

9. At end of term as Treasurer, books are audited at place and time to be determined by auditors (make sure binder is in order and take that to the audit). It is recommended that the Treasurer, Assistant Treasurer and President attend the audit each year.