Travel Reimbursments

Before receiving a travel reimbursement, you must be registered with Penn State’s ERS (Employee Reimbursement System).

If you are new to the ERS system:

  • Go to ers.psu.edu
  • Log in
  • Click on “profile” tab
  • Find the “expense delegates” link under the “expense settings” section
  • Add Amanda’s user ID: alr226
    • Click “can prepare,” and “can view receipts”

After registering and setting Amanda Ault, the Graduate Student Staff Assistant, as your delegate,  you can either make your request online (click here) or complete this form (click here) and turn it into Amanda Ault.

Other important information:

  • You can report food and lodging either via receipt, or via per diem
    • International per diem: http://abs.psu.edu/travelrates/OCONUS/
    • Domestic per diem: http://abs.psu.edu/travelrates/CONUS/
  • Return all original receipts (for taxi, hotel, parking, airfare – anything you want reimbursed for) and paperwork to Amanda Ault
    • If you shared a room, or are only asking for partial reimbursement (ex: reimbursement for hotel, but not airfare) indicate all this on the form
  • Reimbursement requests must be made within 30 DAYS OF RETURNING! Please keep this in mind.

Further questions can be directed at Amanda Ault, alr226@psu.edu.

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