- Did you know Anthony Travel is the official travel partner of Penn State? Try using them the next time you need airfare, a hotel, or a car rental. 814-258-6111 / 833-827-3331 or email pennstate@anthonytravel.com. No, you can’t have a limo, it’s against Penn State policy.
- If you don’t book your airfare through CONCUR or Anthony Travel you must have a comparison flight, please do this when booking your flight. Or just call Anthony Travel and they can get you the flight you are looking at elsewhere for the same price or cheaper.
- Will you have any personal days while you travel? Make sure you get a comparison flight that shows how much it would cost to travel directly to and from the conference. The best time to do this is the same time you purchase your ticket.
- Are you a member of a lab? Talk to your PI about your upcoming travel as they may have specific requests to help conserve grant money.
- Are you traveling internationally? Then you must fill out a TSN Travel Record prior to your trip, otherwise, you risk not getting reimbursed. (Also, if you are kidnapped by international jewel thieves, this makes it easier to find you.)
- When you return, be sure to completely fill out the appropriate reimbursement form for CONUS or OCONUS travel. This will ensure your reimbursement is processed quickly and easily. Be sure to note any special circumstances, changes, or delays. You know like if you sat next to RuPaul on your flight, please include a picture with your receipts.
- Remember that we have 60 days from the date you return to get your travel expenses and/or reimbursement through the approval system. This does NOT mean you have 60 days to turn in your receipts/forms for reimbursement. Ideally, receipts and travel reimbursement forms should be turned in to the main office within two weeks of your return. Anything turned in after 90 days will need approval from Larry Bell to be processed.
We are always here to answer any questions or concerns and to make this process as easy as possible.
Have a great conference season, and may your swag bags be plentiful and lacking in lame stuff!
