Club Resources

Below are some of the resources, forms and documents for the Penn State Club Sports Program.

Is your Club hosting an event in State College? Check out our Visiting Club Guide for more information that may be helpful for visiting Clubs!

Downloadable Form (PDF Format)
Participation Agreement/Waiver (Instruction Sheet w/ link to waiver portal) Each member of a club must complete a PA/Waiver prior to participation in any club activities. This includes faculty/staff recreational members. The Club Sports PA/Waiver is an online submission through Penn State Campus Recreation’s FUSION portal. Detailed instructions on accessing and completing the waiver are found on this form.
Safety Officer Form Any club member serving as a Safety Officer for their club must complete this form and provide copies of current and valid CPR, AED and First Aid Certifications. Only certifications from the following organizations are accepted: American Red Cross (ARC), American Heart Association (AHA), and Emergency Care & Safety Institute (ECSI) and must be obtained from taking an in-person or blended learning course (online-only certs are not accepted).
Advisor Form Any faculty/staff member serving as an Advisor for a Club Sport organization must complete, print and sign this form. Form must be signed by the club’s president and turned into the Club Sports Office for approval.
Club Sports Manual 17-18 The Penn State Club Sports Officer Manual serves as the complete guide to all of the policies and procedures required of any Penn State Club Sport.
Absence Memo Template For clubs that are traveling and have members who will miss class, a Club Officer must complete an Absence Memo Request – remember, Absence Memos are NOT university-issued excuses.
Incident/Accident Report Form For any incident or injury that occurs during a club event, a Club Officer must complete an Incident/Accident Report Form and submit it to the Club Sports office within 48 hours of the incident.
Visiting Club Guide Are you a club or spectator traveling to University Park? Here is a guide to our campus, places to eat, stay, and so much more.
Online Form
*After submitting an online form, make sure to print the page once completed, and bring it to the Club Sports Office with all required paperwork.
Vehicle Authorization Form This form must be completed by the driver, printed out, and turned in with copies of: the primary driver’s license, the car’s registration, and proof of insurance. Any additional drivers must also provide a copy of their license. ***NOTE: The OWNER of the vehicle is required to sign this form.
Coach/Instructor Form This for should be completed, printed and signed by any individual who is looking to coach/instructor a Club Sport. Remember, there is additional paperwork required for becoming a Club Sport Coach, and all Coaches must be approved by a Club Sport Coordinator.
Google Form
Championship Funding Request Form This form should be completed by a club officer at least two weeks prior to the clubs regional or national championship event in order to request funding for the travel/registration expense.
Post Community Service Form For ACP Points, this form must be completed by a club officer no later than five (5) business days after the event. In order to receive credit towards classification, this form must be completed before the conclusion of the Spring Semester.
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