Sponsored Research Guidelines

Sponsored Research: Guidelines for Submitting a Proposal

Step 1: Print solicitation guidelines (usually from the sponsor’s web site) or provide web site address.

Step 2: Inform Marnie Deibler about your intent to submit a proposal (provide solicitation number).

Step 3: At least 10 workdays prior to due date, gather all submission information and submit it to Marnie Deibler.

Note: The EMS ADGER encourages submission of final materials at least five (5) workdays prior to the proposal due date (more information can be found here). They also have a strict “minimum 24-hour rule” for submissions in order to adequately review for compliance with Federal, University, and agency policies.

Submission information checklist

    1. Name of agency and contact person receiving the proposal (i.e. NSF, USDA, NGA, etc.)
    2. Name of contact person at Penn State (PI including other colleges)
    3. Proposal deadline
    4. Copy of guidelines or RFP or website address
    5. Project start date and duration of months
    6. Draft budget items (we will work with the Research Office to obtain a final budget)
    7. Other senior personnel (including collaborators and/or subawards)
    8. Collaborators’ contact information (especially if they are outside Penn State)
    9. NSF ID’s (NSF Research.gov/Fastlane-Collaborator proposals)
    10. Updated biographical sketch

Step 4: Marnie Deibler will compile and start entering the proposal, update Current & Pending Support, and work with the PI to prepare for submission.

If the proposal is awarded: 

  • The PI will receive notification (usually via e-mail)
  • Penn State Office of Sponsored Programs receives notification
  • Penn State OSP forwards the notification to the EMS Research Office
  • EMS Research Office establishes an Internal Order & Grant number
  • EMS Research Office forwards I/O and Grant number to Marnie Deibler and Denise Kloehr, and a file is created

If the proposal is not awarded: 

  • The PI will receive notification from the sponsor that the research is not being funded.
  • The PI should forward this information to Marnie Deibler.

Contact Marnie Deibler (Research Grants and Contracts Coordinator) with any questions.