Daily Archives: June 8, 2015

Tech Tip: Word’s Paste Options

Have you ever wondered what each of the options in the Paste button on the ribbon in Word does?


The paste button has an upper part and a lower part. Clicking on the upper part of the button does a simple past from the clipboard to wherever your cursor is in the document.

Clicking on the lower part of the button, expands the options to what you see here.


This is the Keep Text Only option which discards both the text formatting and the non-text elements you copied and then matches the formatting where you pasted the text.

The second icon is the Merge Formatting option which will keep the formatting of the text copied without changing the formatting of the destination document.

Floating your cursor over this icon tells you that this will “Keep source formatting.” This is the default for pasting within the same document, pasting between documents, and pasting from other programs. It will keep the formatting of the text you copied.

There are two additional options on this button.

  • Paste Special—Opens a menu that allows you to insert the copied text or link it into the new document as Rich Text, Unformatted Text, HTML, or Unformatted Unicode Text.
  • Set Default Paste—Takes you into the back stage option of Word and into the options section where defaults can be set for many features in Word including pasting.


The Drupal Implementation Team in I-Tech has been working hard on the website migration project since January 5, 2015. Our initial plan was to build skills in Drupal and make initial decisions on the environment by focusing development on what we call “Micro Sites.” These are sites that we support in parallel with the main Library site and they include the People’s Contest, ICIK, PA Center for the Book, ASEE and the Alumni Library. The People’s Contest is complete and currently in production. ICIK and the PA Center for the Book are next in line for completion by summer 2016. We also started work on the foundational elements of the environment and the site in January. This work includes layout, heming, carousel, templates, alerts, hours and systems. The Systems Team has built the new server environment and collaborated with our Development Team to put tools and processes in place that support the Agile Development methodology, development and best practices in security and performance.

The next phase of development will include programming and content migration of the home page and top two levels of the library site. We expect this work to be complete by winter, 2016. Also beginning in winter 2016 will be content migration of campus library sites. Department site migration will begin mid-winter of 2016 and University Park Library site content migration will begin in spring of 2016. Intranet will follow in summer/fall of 2016. — Linda Klimczyk

The projected timelines are shown below.

drupal timeline copy

Abington librarian reflects on CIC fellowship program


Alexia Hudson-Ward, associate librarian at Penn State Abington, recently completed the Committee on Institutional Cooperation’s (CIC) Academic Leadership Program (ALP), an initiative that brings together a group of fellows selected from each member institution to discuss broad topics that impact higher education.

As the only librarian among this year’s ALP fellows, Hudson-Ward was able to provide a unique contribution to the program. “What I learned in this program that was incredibly invaluable. However, I found myself at times having to debunk statements from non-Penn State faculty, that academic libraries are insular and don’t really contribute to the conversation about institutional values in a meaningful way. So it was great to be able contribute to and hear different perspectives about 21st century higher education while contextualizing the future of academic libraries,” she says.

Each CIC institution selects up to five faculty members a year to participate in a series of three seminars. This year, the seminars were held at the University of Minnesota, Northwestern University and Ohio State. Each seminar focused on a different theme—issues and ideas confronting higher education, internal and external relationships, and money management and strategies.

Through case studies, role-playing and dialogue, the fellows highlighted issues of relevance to their respective institutions and proposed solutions. “This program has made me a better Penn State librarian and faculty member. I now have a more informed idea about where our institutional priorities lie and I also have a deeper respect for the CIC. It is great to be part of a community that shares information and resources. This program showed me how we collaborate with other CIC institutions, and how all CIC institutions are centered on making sure students get the best education for their money,” said Hudson-Ward.

Hudson-Ward said she was inspired to think deeply about how the University Libraries could continue to improve in the areas of assessment and student learning outcomes. “Participating in the program also made me think about different ways in which we can convey the value that the Libraries contribute to Penn State. The librarians are deeply engaged with the university community. We consult with students and faculty, serve on various university committees and conduct course related instructional sessions. One thing we could consider, is to create a value report on the quantifiable value of our work all across the Commonwealth,” she noted.

“For those of us who love to learn, and look at it as a continuous journey, this program did that and more. The program also fostered a wonderful network of CIC colleagues across the country for me as well. We are deeply enriched by being a part of the Penn State University Libraries and a part of the CIC,” said Hudson-Ward.

Upcoming LibGuides training sessions

The LibGuides Expert Team would like you to save the date for our upcoming LibGuides training sessions at University Park. Sessions will be held on 6/24 and 7/7, at 10 a.m. and 2 p.m., in room W140. We encourage those who are not going to be at ALA to attend the June session, leaving space for our traveling colleagues. Dates for eastern and western campus trainings will be announced soon! Training sessions can also be scheduled individually and for units by contacting the LibGuides Expert Team. — LibGuides Expert Team