- Countdown to 2FA
- Events: March 14
- Getting to Know You: Nicolle Nicastro
- Diversity News: Annual colloquium, hiring for diversity online link
- LHR News: March 14
- Inside Access: Revised, new Access Services training bulletins
- Seeking nominations for Libraries Awards
- Tech Tip: Information security training videos
- Register for OER Summit March 23
Submitted by Dace Freivalds, I-Tech
Thanks to everyone who enrolled in 2FA during the past two weeks — as of Friday, March 11 afternoon, 213 (40%) of Libraries’ employees had enrolled, doubling our enrollment percentage in just two weeks! The Libraries are on pace with the rest of the university where 38.8% of faculty and staff targeted for the May 10 rollout group have enrolled.
Who Needs to Enroll?
All Penn State faculty and staff at every campus location need to enroll in 2FA by May 10. This includes full- and part-time staff. If you are not enrolled in 2FA by May 10, you will not be able to access UCS, ESSIC and the other 2,300 sites and systems behind WebAccess until you complete the enrollment process.
Are There Any Exceptions?
The following groups do not need to enroll in 2FA and are not part of the rollout schedule:
• Penn State students
• Penn State retirees
• Research partners from other institutions who access Penn State systems using Friends of Penn State (FPS) accounts or their own university credentials
• Anyone using an FPS account
Note that some individuals in these groups who work for the University or have access to secure systems may be required to enroll. University Libraries student employees whose primary affiliation is “student” do not have to enroll in 2FA.
Where Can I get Help?
I-Tech has scheduled one hour drop-in sessions for every Friday through May 6. The sessions are at 10:00 a.m. and 3:00 p.m. in the I-Tech Training Room; registration is not required. Bring your Penn State ID with you (or jot down the last four digits of your nine-digit Penn State ID) — you will need this information to enroll.
Ryan Johnson (I-Tech) is also contacting department heads, campus library heads and supervisors to set up departmental sessions. These sessions will include a brief overview of 2FA for the entire department/unit, one week for enrollment, and a return visit from Ryan after the week is up for some more targeted assistance if needed.
For instructions, enrollment tips, and answers to frequently asked questions, visit Get2FA.psu.edu. You can also refer to I-Tech’s 2FA FAQ for answers to your questions. And if you bump into a problem, submit a Service Desk request and we’ll provide assistance.
Monday, March 14, 2:30 – 4:00 p.m.: Pi(e) Day Contest, Mann Assembly Rm. Do you love to bake or eat pie? In honor of Pi Day (3/14) the United Way Committee is hosting a Pi(e) contest. Bake your best pie, torte, tart, or quiche and/or buy a $5 voting package. All proceeds benefit the United Way.
Tuesday, March 15, 10-11 a.m.: “Mommy, Where Does Metadata Come From?” Mann Assembly Room. The presentation will discuss the two basic kinds of metadata, the two basic kinds of searches our patrons conduct, and then examine in detail the metadata ecosystem and its ever-more-rapidly-proliferating series of silos (The CAT, LionSearch, CONTENTdm, Google Scholar, WorldCat, ScholareSphere, HathiTrust, DPLA, etc.). We’ll see how the silos are linked, or not, who creates what metadata where, and how the complex relationships that exist and evolve between silos directly impact discovery and access, collection development and assessment, and the user experience both here at Penn State and around the world. The presentation will be recorded and made available on the Web one week after the event. Presented by Metadata Man. For more, see https://www.youtube.com/watch?v=YKIqmTeFlzI
Tuesday, March 15, 2:00–3:00 p.m.: Hiring for Diversity presented by Rob Harris, Libraries Human Resources manager, Mann Assembly Room, and Adobe Connect (https://meeting.psu.edu/diversity-in-hiring/). Content will include search committee formation, issues to be aware of in the hiring process, the interview, and more. If you area is hiring or planning to hire in the future, this presentation will be a useful primer on what you need to know before and during the hiring process. There will also be an opportunity to ask questions. No registration required for this program.
Wednesday, March 16, noon–1:00 p.m.: Annual Diversity Potluck, Mann Assembly Room. Everyone is welcome to join us! (Note: You don’t need to bring a dish!) Sign up sheet: https://surveys.libraries.psu.edu/TakeSurvey.aspx?PageNumber=1&SurveyID=983M3ol&Preview=true!
Wednesday, March 16, 5:30 p.m.: Spring Clean Financial Clutter, Mann Assembly Rm. Spring cleaning can clear clutter in your personal financial life just like it does for your closets and garage. In this workshop, learn how to take control of your finances and simplify financial record-keeping for year-end tax purposes, reducing stress and saving time in the long run.
Wednesday, March 16, 7:00 p.m.–8:30 p.m.: An Evening with Karen Abbott, John Bill Freeman Auditorium, 117 HUB. A book signing will follow the event.
Thursday, March 17, 1-2:30 p.m.: Publishing social science data: your other publication 211A Pattee Library, University Park. Stephen Woods, social sciences librarian, will provide an overview of the process for publishing social science data in ICPSR, a premier data archive. Participants will be introduced to Nesstar Publisher and Collectica tools that will assist in describing data using DDI, a core meta-data standard for social science data. There will also be a brief introduction to Open ICPSR, a data archive solution and a comparison of Open ICPSR with other, fee-based solutions. In this session, participants will learn about data discovery solutions that utilize elements of data description to highlight ways a researcher’s data can potentially be discovered. Available for remote participation at https://meeting.psu.edu/ul-dlc.
Friday, March 18, 8:30 a.m.-noon: Data Day 2016, Social Science Library and Data Learning Center, 208 Paterno Library, with lightning talks in Foster Auditorium. More information at http://sites.psu.edu/dataday.
Monday, March 21, 2:00–3:00 p.m.: GIS Interest Group meeting, 126 A Paterno Library. Discussion topics include updates from the last Penn State GIS users group, library geospatial activities, and current geospatial events and news.
Wednesday, March 23, 8:30 a.m.: Open Educational Resources (OER) Summit, hosted by University Libraries and the OER Task Force. Early adopters of OER share their experiences. Foster and MediaSite Live. Keynote address by Nicole Allen of the Scholarly Publishing and Academic Resources Coalition (SPARC).
Thursday, March 31, 1:00-2:00 p.m.: A world of census data, 211A Pattee Library, University Park. This session, conducted by Stephen Woods, will explore the wealth of census data from around the world that are available to Penn State researchers as well as from free sources outside of the library’s collection. The presentation will discuss limitations such as language, format and reporting. Available for remote participation at https://meeting.psu.edu/ul-dlc.
Tuesday, April 5, 10:00 a.m.: Dean’s Forum, Foster Auditorium and Media Site Live. More information to come.
Wednesday, April 6, noon: Linguistic Knowledge and Language Use in the Yucatan Peninsula, Foster Auditorium and MediaSite Live. Presented by Lindsay Butler-Trump.
Monday, April 11,11:00 a.m. – noon: Collections Forum on Floating Collection Data Analysis by Aaron Dennis, Access Services Research Assistant. Floating Collection has been active at 19 campus libraries since 2013. A Floating Collection is a group of books that are not housed permanently at one specific library, but instead are shelved in the library where they were most recently discharged. Approximately one million books fall under Floating Collection. Our Access Services research assistant, Aaron Dennis, has been analyzing data derived from SirsiDynix Symphony on floating books from a collections perspective and will present his findings. Members of the Collections Mobility Task Force will be on hand to answer questions. Foster Auditorium and Media Site Live.
Tuesday, April 12, 2;30–3:30 p.m.: Speak Up for Civility workshop, Mann Assembly Room. More information to come.
Wednesday, April 20, noon: Indigenous, Natural, Esoteric: The Presence of Indigenous Knowledge in Urban Colombia. Presented by Richard Stoller, Foster Aud.
Monday, May 23, 2:00–3:30 p.m.; Annual Diversity Colloquium, Foster Aud. and MediaSite Live.
By Barbara Kopshina, Penn State DuBois Campus Library
If you have ever worked with electronic reserves at Penn State, you are familiar with Nicolle Nicastro’s name. She is the electronic reserves coordinator at University Park and handles all new materials for her location, Dickinson Law, Great Valley, Greater Allegheny, and World Campus. She also assists liaisons from other campuses and serves as a copyright reviewer for Hathitrust. In 1998, Nicolle started working at Schuylkill’s Ciletti Memorial Library as a student. In August of 2001, she began working for Lending Services and in 2007 made the move to Course Reserves Services.
Outside of work, Nicolle has been blogging for the American and European Mori Kei communities for two years. Mori Kei is a Japanese street fashion style created in 2005 that features modest, layered clothing to create a fairytale look. The lifestyle side of Mori Kei focuses on being closer to nature and creating a more peaceful life. Check out Nicolle’s blog at http://baaikha.tumblr.com/. Sewing, crochet, machine embroidery, and art journaling are also hobbies that she follows.
In her spare time Nicolle is a gamer and describes herself as an “all around geek playing everything from board games to table top RPG’s, to AAA video games like Pokemon to independent games like Undertale and Five Night at Freddy’s.” She loves vacationing at the beach, attending board game conventions, and absolutely has to have Tazo’s Organic Chai Latte concentrate! Nicolle adores spending time with her husband, David, and their two children, Lily, 6, and David, 2.
Submit proposals for Diversity Research and Programming Colloquium, May 23
Have you conducted research, published a paper, or developed a project related to diversity? The University Libraries Diversity Committee invites you to submit a proposal for a presentation at the Diversity Research and Programming Colloquium on Monday, May 23, 2015 from 2:00 – 3:30 p.m. in Foster Auditorium and via MediaSite Live.
The format of the program will consist of several short presentations (approximately 15 minutes each) followed by audience questions. Brief “lightning talks” (3 – 5 minutes each) will also be considered. All Libraries’ full- and part-time faculty and staff, including student employees, from all locations, are encouraged to submit proposals and to attend the colloquium. Participants from any campus location may attend in person, or present from their own location via Skype.
Descriptions of past presentations are available on the Diversity Committee website: http://www.libraries.psu.edu/psul/diversity/colloquium.html. To submit a proposal, send a brief description (3-4 sentences) of your project to firstname.lastname@example.org by April 15. Please also contact me if you have any questions about the colloquium. We hope to see you there!
Hiring for Diversity workshop, March 15
The Libraries’ Diversity Committee is pleased to present the workshop “Hiring for Diversity” from 2:00 to 3:00 p.m., on Tuesday, March 15, in Mann Assembly Room. Presented by Rob Harris, Libraries’ Human Resources manager, the workshop includes topics such as increasing diversity in candidate pools, issues to be aware of in the hiring process and much more. No registration required for this program. If you are unable to attend in person, it will be available on Adobe Connect via https://meeting.psu.edu/diversity-in-hiring/
**Reminder** Annual potluck at noon on Wednesday, March 16, in Mann. Hope to see you there!
Please join us in welcoming the following new hires:
Stephanie Renne – Penn State Great Valley
Terry Schiavone – Preservation, Conservation, and Digitization
Wishing the following employees well as they leave us:
Jenna Eldreth – Knowledge Commons
By Steve Houck, request fulfillment/record maintenance support specialist, Library Annex
What do you do if you are approached by a visitor who lacks a University Libraries account and wishes to obtain material housed at the Library Annex? Although the Annex is not open to the public, its holdings are equally available to visitors of the University Park campus who do not wish to have a library account. The recently revised version of Access Services Training Bulletin #13, “Requesting Annexed Material for Visitors” guides you through the procedure for circulating annexed items for visitors using only Workflows and the recently added AX-VISITOR User ID profile.
Also available is the new Access Services Training Bulletin #47, “Requesting Material via a Department Charge” which guides University Libraries staff through the process of placing holds on material needed for departmental use by using a department User ID. Entering the name of the requesting individual within the comments field of the Place Hold function allows staff to easily identify who in the department is in need of the material.
Access Services Training Bulletins are located on the Intranet at https://www.libraries.psu.edu/psul/access/intranet/minsaccesscouncil/trainingbulletins.html
Please recognize your colleague by nominating her/him for one of the five Libraries Awards. Since 1974, the University Libraries Award honors any person for their contributions to the libraries and/or the profession. The 20-year Margaret Knoll Spangler Oliver (MKSO) Libraries Award recognizes success of any full-time or part-time employee. The more recent Diversity Award and Teaching Award recognize an individual and/or group whose work in either of these areas advances the Libraries’ mission. And, this year we look forward to the first recipient of the Shirley J. Davis Staff Excellence Award.
Deadline is April 15, 2016. The nomination process appears on the Awards website: https://www.libraries.psu.edu/psul/awards.html.
You can also contact any member of the 2016 Awards Committee:
Joe Fennewald, chair
by Ryan Johnson, technology training coordinator
Want to learn more about Information Security? There are two curriculum sets available in the Penn State Learning Resource Network (LRN) — Information Security Curriculum and Information Compliance Curriculum. Details about each curriculum are listed below.
Information Security Curriculum
Full completion = 57 minutes
Videos included in curriculum:
• You Are the Target
• Social Engineering
• Email & Messaging
• Social Networks
• Mobile Device Security
• Data Security
• Wi-Fi Security
• Working Remotely
• Insider Threat
• Physical Security
• Protecting Your Personal Computer
• Personally Identifiable Information
• Data Retention
There are two ways to access this curriculum.These videos are only available through the full curriculum (a la carte options are not currently available). Note — if you are not already authenticated through WebAccess, you will be prompted to do so.
- Use this direct link. If you are navigating to this link for the first time, you will need to click the “request” button before you are granted access to the individual videos.
- Search on the keywords “Information Security Curriculum” in the top right corner of the LRN.
Information Compliance Curriculum
Full completion = 14 minutes
Videos included in the curriculum:
• PCI DSS
• Social Security Numbers
• Federal PII
There are three ways to access this curriculum. The individual compliance videos are also available independently (a la carte). Note – if you are not already authenticated through WebAccess, you will be prompted to do so.
- Use this direct link. If you are navigating to this link for the first time, you will need to click the “request” button before you are granted access to the individual videos.
- Search on the keywords “Information Compliance Curriculum” in the top right corner of the LRN
- Search on the video title (e.g. “PCI DSS”) to access the a la carte version of the video, as opposed to the entire Information Compliance Curriculum.
Links for individual compliance videos:
Penn State’s first Open Educational Resources Summit will include best practices and a hands-on workshop for offering students affordable course materials to lower their cost of attendance.
Penn State’s first Open Educational Resources (OER) Summit on Wednesday, March 23, aims to educate participants University-wide about OER, share updates from the provost-charged OER task force, showcase examples of OER in practice, and encourage active creation of OER content at a hands-on workshop. The summit supports the University-wide OER Task Force to support teaching and learning and the strategic foundation of enabling access to education.
Hosted by the University Libraries in Foster Auditorium, 102 Paterno Library, on the University Park campus, and co-sponsored by Penn State Outreach and Online Education, the OER Summit also will encourage interactive participation via MediaSite Live at simulcast events hosted at several Penn State campuses. Online registration for participants at all locations is now open.
Several campuses are hosting networking-friendly simulcast events, and the in-person summit in Foster Auditorium includes an optional lunch session and hands-on workshop.
Simulcast events will be hosted at the following Penn State campus locations to enable local OER networking and conversation:
- Abington: Room 202 Woodland Building
- Altoona: Room 202 Eiche Library/Learning Resources Center (LRC)
- Behrend: Room 112 Reed Union Building
- Beaver: Room 103 Ross Administration Building (RAB)
- Berks: Room 145 Thun Library
- Fayette: Room 114 Eberly Building
- Greater Allegheny: Room 119 Frable Building
- Harrisburg: Room 106 Library
- Hazleton: Room L-12 Library
- Lehigh Valley: Room 2nd Floor Conference
- Mont Alto: Room 215 Library
- Schuylkill: Room 102 Ciletti Library
- Shenango: Room 105 Sharon Hall
Nicole Allen, director of Open Education for the Scholarly Publishing and Academic Resources Coalition (SPARC), will offer keynote remarks. Allen is considered one of the leading issue experts on college textbook costs and an established leader in the OER movement. She has worked with college students on OER grassroots campaigns, including a cross-country “Textbook Rebellion” tour to dozens of college campuses, and has urged thousands of professors to sign a commitment toward adopting open textbooks.
Next steps for OER at Penn State will be addressed via updates on and futurecasting of Provost Nick Jones’ Penn State OER Task Force. Task force members were charged in February 2015 to develop approaches for systemically implementing OER to support teaching and learning and also contribute to President Eric Barron’s agenda for student access and affordability. The task force is chaired by Barbara I. Dewey, dean of University Libraries and Scholarly Communications.
During the Summit’s “Showcase of OER Champions” session, five early adopters will describe their efforts to reduce costs and make course materials more available.
Following the morning’s sessions, in-person participants will have the opportunity to join a lunch conversation at University Park facilitated by Barbara Sherlock and Alex Yin of the Office of Planning and Institutional Assessment will ask participants to help chart the future of OER at Penn State. Topics may address participants’ current use of OER, aspirations for and obstacles to its use, and moving forward with OER and affordable course content. The working lunch session has limited space and will be available on a first-come basis.
An afternoon hands-on workshop at Pattee Library’s Knowledge Commons, conducted by Julie Lang, instructional designer with Educational Technology Services, will illustrate a variety of resources, tools and techniques available to help get OER content creators started. In addition, University Libraries copyright and publishing and curation experts will offer one-on-one consultations.
For more information about open educational resources at Penn State and the OER Summit, contact Penn State OER Task Force members Ann Snowman, head of Access Services, University Libraries, or John Shank, head librarian, Penn State Berks Thun Library.