Daily Archives: March 21, 2016

Library News: March 21


WIMT Update: Development news and notes…

Submitted by Binky Lush, chair, Web Implementation and Management Team (WIMT)

Development Update:

We’ve been working on development of pieces of web functionality for our users (for example search and staff directory), updates to our author environment and enhancements to our development and migration workflow for system stability and efficiency. In technical terms, here’s what we’ve been doing…

  • Updated search.libraries.psu.edu interface to have a single full width column of results along with a logo in the header that splits between PSU and PSU Libraries
  • Scoped and mocked up the Staff Directory project
  • Made fixes to the author environment, including image alignment in the wysiwyg and a short screencast recording
  • Made improvements to Libraries production and QA or test instances
  • Added functionality to the “CQ Slurp” program – the script that scrapes content from CQ and saves it into a Drupal-friendly format

Content Update

  • Used CQ Slurp (content scripting) to bring over 200+ pages and 150+ binary files (staff site)
  • Completed Services pages (public)
  • Finishing up department page migration in preparation for stakeholder approval

Other Drupal Project News

  • Content Board is up and running
  • Author Expert Team has been charged
  • Author Strategy and Workflow has been finalized

Drupal Dates of Note

  • April 14 9:30-10:30 – Web Forum – Foster Auditorium (and via Media Site Live)
  • Week of May 9 – Department pages, updated navigation and Staff Site go live

Questions? Suggestions? Please submit questions and comments via the website feedback link at the bottom of every page.

March 24 is Maker Commons grand opening


The 3-D printing lab in the Knowledge Commons’ new Maker Commons will enable students and faculty University-wide and from all disciplines to send 3-D print files from their location. Successfully printed items will be mailed for pickup to the main desk at the requestor’s campus library.

The new 3-D printing lab in the Libraries’ Knowledge Commons began operations with a soft opening earlier this semester. On Thursday afternoon, March 24, an open house and 3 p.m. ribbon cutting event with Provost Nick Jones will officially recognize it as open for University-wide innovation.

The lab, called the Maker Commons, gives Penn State students and faculty at all campuses the opportunity to dream up, design and print almost anything. It houses a MakerBot Innovation Center that features 32 MakerBot 3-D printers, and its consultants are available to answer questions and help with projects.

Although the lab housing the printers is in Pattee Library’s Knowledge Commons, students and faculty at all Penn State campus locations can access the printers. They can upload their designs remotely at makercommons.psu.edu, and each will be added to the queue of projects waiting to be printed. When a print request is complete, it will be sent via the same delivery system used for interlibrary loan requests, and can be picked up at the appropriate campus library’s main desk, such as Pattee Library’s Commons Services desk at University Park.

Also included in the Maker Commons is the new Invention Studio, which offers littleBits, easy-to-use electronic building blocks, for prototyping devices.

The Maker Commons is the latest partnership between the University Libraries and Penn State’s Education Technology Services, which also developed and brought the Media Commons and One Button Studio to the Knowledge Commons. 


Reminder: OER Summit March 23

Open Educational Resources public domain logoEven though registration has closed, Penn State faculty and instructional designers are welcome to attend the first University-wide Open Educational Resources Summit this Wednesday, March 23, in Foster Auditorium, 102 Paterno Library, and simulcast at multiple campuses on MediaSite Live.

The event, which supports Penn State’s OER Task Force chaired by Dean Dewey, aims to educate and encourage faculty to incorporate low-cost, high-quality open course materials into their classes, and help students avoid the high cost of textbooks. Offering the keynote is Nicole Allen, director of Open Education for SPARC.

More information about the OER Summit is available in a Penn State News release online.

For OER Summit schedule details and locations, click  on the PDF of the 2016 OER Summit agenda.


Countdown to 2FA — student employees

Submitted by Dace Freivalds, I-Tech

Do Students Need to Enroll in 2FA?

Penn State students are not required to enroll in Two Factor Authentication (2FA). “Student” is defined as an individual whose primary affiliation with Penn State is “student”. Students who work at the Libraries typically have a primary affiliation of “student” with a secondary affiliation of “staff.” Therefore, Libraries’ student employees do not need to enroll in 2FA.
Exception: Students who require access to secure sites, systems or services protected by 2FA for their colleges, departments, research or classes may be required to enroll.

What About Staff or Faculty Who Are Taking Courses?

Libraries’ staff or faculty who are taking one or two courses have a primary affiliation of “staff” or “faculty”, respectively, and do need to enroll in 2FA by May 10, 2016.

What if I’m Not Sure if Someone is a Student or Staff/Faculty?

If in doubt about whether a Libraries’ employee is considered a “student” by Penn State Identity Services, contact Ryan Johnson (rxj15) or Dace Freivalds (dif1) — we can verify the status for you.

Can a Student Un-Enroll from 2FA?

Penn State students – unless they are required to use 2FA-protected sites, systems, and services – are able to un-enroll from the service if they choose. To un-enroll, send an email to 2FAsupport@psu.edu.

Where Can I get Help?

I-Tech has scheduled one hour drop-in sessions for every Friday through May 6. The sessions are at 10:00 a.m. and 3:00 p.m. in the I-Tech Training Room; registration is not required. Bring your Penn State ID with you (or jot down the last four digits of your nine-digit Penn State ID) – you will need this information to enroll.

For instructions, enrollment tips, and answers to frequently asked questions, visit Get2FA.psu.edu. You can also refer to I-Tech’s 2FA FAQ for answers to your questions. And if you bump into a problem, submit a Service Desk request and we’ll provide assistance.

Libraries to survey undergraduate students in April

Barbara Dewey, dean of University Libraries and Scholarly Communications, sent out this email announcement last week:

From April 4 to 24, the University Libraries will be conducting an online survey of our undergraduate students across Penn State. Ithaka S+R, an organization that has conducted numerous national faculty surveys and related strategic assessment activities, will administer the survey. It will examine students’ work habits; their use of library resources, services, and spaces; and the role of the library in their academic life. It differs from past surveys such as LibQual in that it will focus on work practices rather than perceptions of service. We hope to gain valuable insight into how our undergraduates use the Libraries, and the results will be used to inform our strategic planning process.

The sample for this survey will include students from all Penn State campuses with undergraduate populations, including World Campus. At some campuses with smaller student populations, the entire undergraduate population will be invited to participate. I encourage you to support our effort in getting students to respond by creating awareness among students, and their instructors and professors at your location. Their views are important, and will help us improve our services. As an incentive to participate, students who complete the survey will have the chance to enter a drawing for Penn State Bookstore gift cards.

I am excited to see the results of this survey and I hope it will provide valuable information for our Strategic Plan as it relates to Penn State’s undergraduate student population.

If you have any questions about the survey, please contact Joe Salem, jas1218@psu.edu.

Diversity in Hiring workshop recording available online

Diversity in Hiring

The recent Diversity in Hiring workshop presented by Rob Harris, human resources manager, covered a number of issues including increasing diversity in candidate pools, issues to be aware of in the hiring process and  other topics. A recording of the presentation is available here: https://meeting.psu.edu/p3tw122kidi/

Additional LHR resources on Diversity in the Interview Process: https://www.libraries.psu.edu/psul/humanresources/populartopics/conducting_interviews/div_in_interview.html

Reminder: Annual Research and Programming Colloquium

Have you conducted research, published a paper, or developed a project related to diversity? The University Libraries Diversity Committee invites you to submit a proposal for a presentation at the Diversity Research and Programming Colloquium on Monday, May 23, 2015 from 2:00 – 3:30 p.m. in Foster Auditorium and via MediaSite Live. The format of the program will consist of several short presentations (approximately 15 minutes each) followed by audience questions. Brief “lightning talks” (3 – 5 minutes each) will also be considered. All Libraries’ full- and part-time faculty and staff, including student employees, from all locations, are encouraged to submit proposals and to attend the colloquium. Participants from any campus location may attend in person, or present from their own location via Skype.

Descriptions of past presentations are available on the Diversity Committee website: http://www.libraries.psu.edu/psul/diversity/colloquium.html. To submit a proposal, send a brief description (3-4 sentences) of your project to lana@psu.edu by April 15.

For more information, please contact Brent D. Stump, chair, Libraries’ Diversity Committee

Events: March 21

Monday, March 21, 2:00–3:00 p.m.: GIS Interest Group meeting, 126 A Paterno Library. Discussion topics include updates from the last Penn State GIS users group, library geospatial activities, and current geospatial events and news.

Wednesday, March 23, 8:30 a.m.: Open Educational Resources (OER) Summit, hosted by University Libraries and the OER Task Force. Early adopters of OER share their experiences. Foster and MediaSite Live. Keynote address by Nicole Allen of the Scholarly Publishing and Academic Resources Coalition (SPARC).

Thursday, March 24, 7:30 p.m.: Award-winning poet and professor Kate Daniels to hold free public reading, 7:30 p.m., Foster Aud.

Thursday, March 31, 1:00-2:00 p.m.: A world of census data, 211A Pattee Library, University Park. This session, conducted by Stephen Woods, will explore the wealth of census data from around the world that are available to Penn State researchers as well as from free sources outside of the library’s collection. The presentation will discuss limitations such as language, format and reporting. Available for remote participation at https://meeting.psu.edu/ul-dlc.

Saturday & Sunday, April 2-3: Native American Powwow, Mount Nittany Middle School (see blog post for full details).

Monday, April 4, 5 p.m.: Spring 2016 Robert M. Pockrass Memorial Lecture presented by
Christian Sandvig, titled “The Awakenings of the Filtered: Algorithmic Personalization in Social Media and Beyond.” Sandvig is associate professor of communication studies and information at the University of Michigan. His research investigates the consequences of algorithmic systems that curate and organize information and culture.

Tuesday, April 5, 10:00 a.m.: Dean’s Forum, Foster Auditorium and Media Site Live. More information to come.

Wednesday, April 6, noon: Linguistic Knowledge and Language Use in the Yucatan Peninsula, Foster Auditorium and MediaSite Live. Presented by Lindsay Butler-Trump.

Monday, April 11,11:00 a.m. – noon: Collections Forum on Floating Collection Data Analysis by Aaron Dennis, Access Services Research Assistant. Floating Collection has been active at 19 campus libraries since 2013. A Floating Collection is a group of books that are not housed permanently at one specific library, but instead are shelved in the library where they were most recently discharged. Approximately one million books fall under Floating Collection. Our Access Services research assistant, Aaron Dennis, has been analyzing data derived from SirsiDynix Symphony on floating books from a collections perspective and will present his findings. Members of the Collections Mobility Task Force will be on hand to answer questions. Foster Auditorium and Media Site Live.

Tuesday, April 12, 2;30–3:30 p.m.: Speak Up for Civility workshop, Mann Assembly Room. More information to come.

Wednesday, April 20, noon: Indigenous, Natural, Esoteric: The Presence of Indigenous Knowledge in Urban Colombia. Presented by Richard Stoller, Foster Aud.

Monday, May 23, 2:00–3:30 p.m.; Annual Diversity Colloquium, Foster Aud. and MediaSite Live.

Jackson named Dorothy Foehr Huck Chair, head of Special Collections

Penn State University Libraries has named Athena Jackson the Dorothy Foehr Huck Chair and head of the Eberly Family Special Collections Library. Jackson comes to Penn State from the University of Michigan Special Collections Library, where she served as associate director.


Athena Jackson

“Athena will be a tremendous asset for the University Libraries,” Anne Langley, associate dean for Research, Collections and Scholarly Communications, said. “Her experience in project management, exhibitions, collections and digitization, and her strong national presence among faculty librarians and professional library leaders, are advantageous strengths for leading our complex and highly regarded Special Collections Library.”

While at the University of Michigan Library, Jackson managed Reader Services and Collection Services and participated in the planning, policy development and priority setting for the library.

Previously she served as special collections librarian at the University of Miami, education and outreach librarian and project manager/librarian for Digitizing Louisiana Newspapers Project at Louisiana State University, and North Carolina Newspaper Digitization Project coordinator and archivist at the North Carolina State Archives.

Jackson holds a master of science degree in library and information science from the University of North Texas and a bachelor of arts degree in English from the University of Houston. She will start at the University Libraries on March 21.

Reiter named 2016 ‘Mover and Shaker’

LReiter_5328Lauren Reiter, the Sally W. Kalin Librarian for Learning Innovations and business liaison librarian at Penn State’s University Libraries, has been named a 2016 “Mover and Shaker” in the library industry by the national publication Library Journal.

For the 15th year, Library Journal named Movers and Shakers — 54 outstanding professionals — committed to providing excellent service and shaping the future of libraries. Reiter was selected because of her commitment to the profession and for championing financial literacy efforts at Penn State. Read the full story on Penn State News

Setting up UCS in the email app on your iPhone/iPad

By Ryan Johnson, technology training coordinator

ios_mailappiconDid you know you don’t have to use a browser on your iPhone/iPad to check your UCS email and Calendar? You can setup your email app on your iOS device to load automatically. This can be an easy way to check your email while away from your work machine and avoid having to use 2FA.


To configure your email and calendar app on your IOS device for UCS, following the instructions below:

1. Click on the Settings icon


2. Select Mail, Contacts, Calendars

3. Select Add Account
4. Choose Exchange


5. Next you will need to enter your account information:
Note: the order of the next few steps will depend on your device and what version of IOS you are running. The settings remain the same.
Email: xyz5000@psu.edu
Domain: ucs.psu.edu
Username: Enter your Penn State Access Account user ID “xyz5000” not “xyz5000@psu.edu”
Password: This is your Penn State Access Account Password
Description: Enter in a name of this account (for example, “UCS e-mail”)
6. Click “Next
7. Enter the Server information
Server: ucs.psu.edu
8. Click “Next
9. Select which options you want included with this account on your iOS device
10. Click “Save
11. Click on the account you just created (for our example, we called this account “UCS e-mail”) under the heading “Accounts”
12. Click on “Accounts
13. Confirm that the slider is turned on for the “Use SSL” feature

Save your settings and then allow a few minutes to have your information update.

LHR News

Please join us in welcoming the following new hires:

3/21/16 Christina Wissinger – Health Science Liaison Librarian, Life Sciences Library
3/21/16 Athena Jackson – Head, Special Collections Library

Tongxin Sun – I-Tech
Danielle Austin – Preservation, Conservation, and Digitization

American Indian powwow to return

After a one-year hiatus, Penn State’s signature diversity event, featuring American Indian dancers and drum groups from communities and reservations across North America, is returning to central Pennsylvania. The event which will be held April 2-3 at Mount Nittany Middle School in Boalsburg and the University Libraries is one of the co-sponsors. Read the full story here: http://news.psu.edu/story/398637/2016/03/18/arts-and-entertainment/american-indian-powwow-return-april-2-3.


WIMT Update: Smarter library alerts

alerts blog postHave you noticed that alerts in the Libraries’ new site are different than they used to be in the old site? With the creation of the new site on the Drupal platform, the way in which critical information for our patrons is displayed has been upgraded.


Library alerts are those messages that we want our patrons to notice because they affect how or when the libraries and its services can be used. For example, when a winter storm hits many of our locations may close or reduce hours of service. When this happens we can proactively tell our users about the change in service through our website’s alert capabilities.

This was possible in the previous version of our website, but with the new platform we’ve made some improvements, now alerts…

  •   …are classified as high or low urgency
  •   …can be scheduled
  • …can be associated with library locations
  • …can be classified as a database alert

All that means we can…

  • …display low urgency alerts less prominently and high urgency more prominently
  • …schedule alerts ahead of time to only be active during known scheduled maintenances (e.g., when a database vendor goes down for maintenance)
  • …display alerts for any location on that location’s page (e.g, if there’s a closing at Berks-Thun, we can display it on the Berks-Thun library page)
  • …display alerts for databases on the databases’ pages.

All of our alerts are timestamped as well, for both the times that the alert was originally posted and the time it was last updated.

Finally, alerts are responsive – this means that alerts display in a predictable and usable way at any digital screen size.

alert 2

alert 4 alert 3

So, keep on the look out for more library alerts and let us know if you have any feedback.