Daily Archives: August 1, 2016

Budget update: July 29, 2016

from Dean Barbara I. Dewey

The University’s Operating Budget was approved by the Board of Trustees on July 22, 2016.  This budget includes an increase in state support of 2.5 percent or $5.6 million, for a total appropriation of $315.7 million. Penn State’s budget planning effort focused on minimizing the impact on Penn State’s students. This budget includes modest tuition rate increases as well as a modest salary increase program. Details regarding the salary increase program will be released in the coming weeks.

The student information technology fee is being phased out, so we did not receive any funding from this fee this year. The Libraries operating budget is flat for 2016-2017.

As requested in 2015-2016 from the Provost, we will continue to review travel requests. For all travel requests, we request details about the activity, role, and goal of the travel request. We have implemented the following guidelines for reviewing and approving travel requests:

  • Presentations and/or leading part of the event, session, or workshop using professional funds, priority for untenured tenure-track faculty;
  • Work / research to be conducted using professional funds or endowments;
  • Penn State official representation and essential support for strategic directions  (no more than two representatives maximum);
  • Travel for Arts and Humanities collection development purposes is funded through endowments; and
  • Grant supported travel is approved by the terms of the grant.

We depend on each of you to provide excellent stewardship of tuition and taxpayer dollars. If you have any questions about any aspect of the budget, please contact me or Kimlyn Patishnock.

Pennsylvania Center for the Book receives Library of Congress renewal

The Library of Congress recently renewed its agreement with The Pennsylvania Center for the Book for a sixth three-year term, extending the partnership through 2018. Since 2000, the Pennsylvania Center for the Book has been sponsored by Penn State’s University Libraries and Barbara I. Dewey, dean of University Libraries and Scholarly Communications. The Center’s mission is to study, honor, celebrate, and promote books, reading, libraries, and literacy to the citizens and residents of the Commonwealth of Pennsylvania.

“The Pennsylvania Center for the Book is one of the University Libraries’ most significant partnerships outside the University, and one we value highly for the great impact it has in supporting and fostering literacy across the Commonwealth,” Dewey said. “We are pleased to be one of just a few academic research libraries nationwide that sponsors its state’s Center for the Book.”

Steven Herb, the Center’s executive director for the last 16 years and an educational and behavioral sciences faculty librarian at the University, has guided the Pennsylvania Center for the Book’s progress, focusing on poetry, literacy and children’s books. Its annual initiatives include the promotion of the Pennsylvania section of the “Letters about Literature” writing contest for children in grades 4-12, the national Lee Bennet Hopkins award for children’s poetry, the Lynd Ward Prize for graphic novel of the year in North America, and the much-anticipated A Baker’s Dozen best list of books for family literacy.

Since 2000, the Center also has published 69 poetry posters, distributed in the tens of thousands throughout Pennsylvania and the nation, through the National Book Festival in Washington, D.C., with its juried Public Poetry Project.

The online family literacy curriculum, developed by the Center in partnership with the Goodling Institute for Research in Family Literacy and the Institute for the Study of Adult Literacy, continues to serve as the primary family literacy resource in thousands of libraries in all 50 states through the Collaborative Summer Library Program consortium.

Another resource developed by the Pennsylvania Center for the Book, the Literary and Cultural Heritage Map of Pennsylvania — a graphic display of the literary history of the Commonwealth — includes more than 1,100 biographies and 300 essays about Pennsylvania people, places and historical events. Content from this map has been used by curriculum developers, test makers and by hundreds of teachers of Pennsylvania history in the public schools.

An Act of Congress established the Library of Congress Center for the Book on Oct. 13, 1977, to serve as a focal point for celebrating the legacy of books and the printed word. In 1984 it began establishing affiliate centers in all 50 states, the District of Columbia and, more recently, the U.S. Virgin Islands.

Big Ten Academic Alliance cataloging partnership formed

image of lavender book bands to identify University Libraries resources

Cataloging & Metadata Services has just sent our first batch of Latvian and Lithuanian books to Michigan to be cataloged as part of a new cataloging partnership formed by the Big Ten Academic Alliance.

Following a highly successful pilot between CIC institutions in 2014 during which language and format expertise was shared across the consortium, libraries within the (formerly CIC, newly renamed) Big Ten Academic Alliance have now pledged to assist each other for 10 hours a month in an exchange of cataloging language materials not easily dealt with in-house. In turn for getting help with our Lithuanian materials, we are awaiting Arabic books from Michigan State to be cataloged by Susan Lane, Special Collections Cataloging team member.

Thanks go to the Library Directors and Heads of Technical Services in the Alliance for supporting our program.

A huge round of thanks locally are due to Jill Shockey, who designed our lavender ILL book bands based on input from the Big Ten Academic Alliance ILL Directors, and to Barbara Coopey, who brought our questions and concerns to that group.

If you have been holding on to language materials in your offices, please let us know – someone in the Alliance can probably help!

– submitted by Anne Copeland, Cataloging and Metadata Services

Rio Games available for viewing in West Pattee Library Aug. 6-21

Live streaming and network broadcasts of the NBCUniversal presentation of the Games of the XXXI Olympiad in Rio de Janiero, Brazil, will be available for viewing in the News and Microforms Library on the ground floor of West Pattee Library. Both closed captioned broadcasts, available in W21 Pattee Library, and broadcasts with audio, available in W22 Pattee Library, will be provided during regular library hours August 6 through August 21.

More than 10,000 athletes from more than 200 nations will participate in the first-ever Olympic Games to be held in South America. A school-record 20 Penn Staters will represent four countries in the 2016 Games with 18 competitors in 10 sports.

Both the Film Video Viewing Room (W22 Pattee) and main viewing area (W21 Pattee) will feature sports programming available during each day. A detailed viewing schedule, as well as any programming changes, will be located on the News & Microforms Library webpage.

Viewings of the 2016 Rio Games are free and open to the public and space is available on a first-come, first-served basis. The viewing sessions end when the University Libraries closes each day. Consult the hours webpage for a full schedule for the News and Microforms Library. For more information, contact librarian Eric Novotny at ecn1@psu.edu.

Access Services Training Bulletin #28, “Circulating Equipment”

Training bulletins are created to define processes and to help reduce guesswork. Access Services Training Bulletin #28, “Circulating Equipment” is freshly revised with up-to-date guidelines for creating brief title records and adding copies in WorkFlows. Also included is a new list of equipment item types with their associated overdue fees and grace periods.

Training Bulletin #28 can be found on the Access Services Training Bulletins intranet page (for Libraries employees; access requires Penn State AccessID login).

– submitted by Fay Youngmark, Penn State Harrisburg Library, Access Services Council member

USTEAC Library Professional Development Series – Week 2

The second Lynda.com training video from the User Services Training Employee Advisory Council (USTEAC), highlighting business etiquette, can be viewed individually with the option to continue with the full week’s module.

Week 2
Business Etiquette: Phone, Email, and Text
The fact that so much of our communication is done via phone, email, or text should make this class very useful!  We would like to highlight the video: Understanding when and what to say during a phone call. As you have time, view the remainder of this course and learn “how to strike the right tone in emails, text messages, and phone calls.”

The USTEAC recommended list of videos and modules is available for viewing at any time.

Self-defense training highlights

image of women flexing their arm muscles after self-defense training

On July 20, a group of library employees participated in Self Awareness and Familiarization Exchange (S.A.F.E.) training. We learned basic self-defense techniques and had a good time in the IM Building. If you are interested in learning more about what the University Police Department has to offer, visit the department’s community education page.

– submitted by Carmen Gass, User Services

August 9 Libraries Cleanup Day reminder

Libraries Cleanup Day at University Park will take place from 10 a.m. to 2:30 p.m. on Tuesday, August 9, in the Mann Assembly Room.

Items may be brought down and picked out throughout the day. Branch Libraries may send in their materials in advance by contacting Verne Neff at van1@psu.edu and Earl Houser at ejh10@psu.edu.

Additional information is available in the original 2016 Libraries Cleanup Day announcement.


RSVP reminder for University Libraries family picnic

RSVPs are requested by Tuesday, August 9, for those planning to attend the 26th annual picnic from 5 p.m. until sunset on Tuesday, August 16 at Sunset Park in State College. All University Libraries employees and retirees, and their families, are invited. The menu includes pulled pork sandwiches, char-grilled Angus burgers and veggie burgers, potato salad, baked mac and cheese, fresh cut fruits, and a variety of cookie and brownies.

Tech Tip: Box for Office Online now available

by Ryan Johnson, I-Tech

Penn State Box users have access to Office Online apps (for Word, Excel and PowerPoint) through Box. This integration lets you create Microsoft Word, PowerPoint and Excel files in Box, edit them using the Office Online web applications, then save them directly back to Box without downloading additional programs or applications. In addition, the Office Online integration supports concurrent editing, so you and your coworkers can collaborate on documents in real-time.

There are slight feature differences between the Office programs installed on your PC and their Online counterparts.  This guide from Microsoft’s Knowledge Base outlines those differences.

Note: Because documents are automatically saved to Box, all of our data categorization rules (Data Categorization Table for Box) apply, so you can be assured that your data is safely stored on Box.

 Creating Microsoft Files through Box and Office Online

To create a new Microsoft file in Box using Office Online:

  1. Navigate to the Box folder you want to contain the new file.
  2. Click New from the Box menu and select the type of Microsoft file you want to create.
  3. When prompted, name your file and click “Okay”.
  4. If you do not have Box Edit installed, Box will create your file and automatically open it in Microsoft Office Online. If you do have Box Edit, your file will open in your default desktop application.


LHR News: Aug. 1

Please join us in welcoming the following new hires:

8/1/16  Elizabeth Hobart – Special Collections Cataloging Librarian,
Cataloging and Metadata Services
8/1/16  Alia Gant – Diversity Resident Librarian, Administration
8/1/16  Paul Burnell – Information Resources and Services Support Specialist,
Knowledge Commons

Andrea Choperena Guerra – Welcome Desk, Knowledge Commons
Nicole Ciancia -Welcome Desk, Knowledge Commons
Najla Robinson – Welcome Desk, Knowledge Commons
Chase Davis – Welcome Desk, Knowledge Commons

Events: Aug. 1

Summer 2016

Wednesday, August 3–Friday, December 16: “Expanding Horizons: Penn Staters in the Olympics” exhibit, Special Collections Library, 104 Paterno Library

Thursday, August 4: Ice Cream Social, hosted by Libraries Administration, help kick off the 2016 Libraries Open House event, 3-4 p.m., Mann Assembly Room, 103 Paterno Library

Monday, August 8: Discovery Day Webinar Series: Silents are Golden, presented by Jenny Litz and Bob Livsey, 2-3 p.m., Foster Auditorium, 102 Paterno Library and MediaSite Live.

Tuesday, August 9: Libraries Clean Up Day, 10:30 a.m.-2:30 p.m., University Park.

Wednesday, August 10: last day of summer classes, University Park.

Wednesday, August 10: Tech Update, by Libraries I-Tech staff, 10:30-11:30 a.m., Foster Auditorium, 102 Paterno Library, and MediaSite Live.

Thursday, August 11: Money Counts: Credit Cards, financial literacy workshop by Daad Rizk, 5:30-6:30 p.m., Mann Assembly Room, 103 Paterno Library.

Thursday, August 11: Making $ense: What Every New Investor Should Know, campus staff training by Lori Lysiak and Lauren Reiter, noon-1 p.m., 202 Eiche Library, Altoona.

Friday, August 12: finals day, second six weeks summer session, University Park.

Saturday, August 13: Summer commencement, University Park.

Tuesday, August 16: University Libraries Annual picnic, 5-7 p.m., Sunset Park. All University Libraries current and retired employees and their families invited. RSVP required by Tuesday, August 9.

Wednesday, August 17: Dean’s Forum, 10 a.m.-noon, Foster Auditorium, 102 Paterno Library, University Park, and MediaSite Live.

Wednesday, August 17: Library presentation for adult learner students, 10:25-10:55 a.m., presented by Mary Lou Patrick, Hawthorne Building, Penn State Altoona campus.

Wednesday, August 17: Library tour and presentation for international students, 11:15 a.m.-noon, presented by Mary Lou Patrick, 202 Altoona Eiche Library.

Wednesday, August 17: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Fall 2016

Friday, August 19: 2016 Travel Grant Winner Brown Bag Presentation, Ryan Charlton, University of Mississippi, winner of a Dorothy Foehr Huck Research Travel Award, noon-1 p.m., Mann Assembly Room, Paterno Library.

Friday-Sunday, August 19-21: Arrival days.

Monday, August 22: First day of classes.

Tuesday, August 30: Coffee with Carmen, the Libraries’ User Services Training Coordinator, noon-1 p.m., Mann Assembly Room.

Monday, September 5: Labor Day, no classes.

Wednesday, September 7: Hazleton Library Open House, noon-4 p.m., Hazleton Library.

Wednesday-Thursday, September 7-8: Open House, 10 a.m-5 p.m., University Park library locations.

Thursday, September 8: Abington Library Open House, 11 a.m-2 p.m., Abington Library.

Tuesday, September 20: Coffee with Carmen and pastry decorating, presented by Ann Thompson and Linda Struble, 1:30-2:30 p.m., Physical and Mathematical Sciences Library.

Wednesday, September 21: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Tuesday, September 27: Discovery Day Webinar Series: Office Yoga, 10-11 a.m., presented by Rebecca Peterson, Foster Auditorium, 102 Paterno Library, University Park and MediaSite Live.

Friday, September 30: University Libraries Donor Reception and Celebration, 5:30-7:30 p.m., Paterno Family Reading Room, 201 Pattee Library, University Park.

Tuesday, October 4: Disability Awareness Month Event: Working with patrons with disabilities, Carmen Gass, Libraries’ User Services Training Coordinator, 10 a.m.-noon, Foster Auditorium, 102 Paterno Library, University Park and MediaSite Live.

Thursday, October 13: Tech Update, by Libraries I-Tech staff, 10:30-11:30 a.m., Foster Auditorium, 102 Paterno Library, and MediaSite Live.

Tuesday, October 18: Discovery Day Webinar Series: What the Library Can Do for You, presented by Liz Long and Megan Gilpin, 1-2 p.m., Foster Auditorium, 102 Paterno Library, University Park and MediaSite Live.

Sunday, October 16: Penn State Parents Weekend events, 10 a.m.-2 p.m., Pattee and Paterno Libraries Open House featuring a gallery talk, book discussion and tours.

Wednesday, October 19: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Wednesday, October 26: Penn State Beaver Library Open House, noon-1:30 p.m., Beaver campus library.

Friday, October 28: Interdisciplinary Research Colloquium, 10 a.m.-3 p.m., Morrison Gallery, Penn State Harrisburg Library.

Wednesday, November 2: Archaeological Institute of America Public Lecture, 5:30-7 p.m., Foster Auditorium, 102 Paterno Library, University Park.

Wednesday, November 16: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Wednesday, December 14: Tech Update, by Libraries I-Tech staff, 1-2:30 p.m., Foster Auditorium, 102 Paterno Library, and MediaSite Live.

Wednesday, December 21: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Please submit event information to Public Relations and Marketing via the Library News submission form.