Daily Archives: August 15, 2016

Dean’s Forum set for Wednesday, Aug. 17

from Dean Barbara I. Dewey

Colleagues, please join me for the Dean’s Forum at 10 a.m. on Wednesday, August 17, in Foster Auditorium and on MediaSite Live. We will kick off the fall semester with a presentation by Anne Langley, Associate Dean for Research, Collections, and Scholarly Communications on research services changes and updates. She will also talk about her work to identify all of our committees and task forces.

I will present an impressive list of kudos, which are not to be missed!

University Libraries fall 2016 classroom update

It’s hard to believe, but the fall 2016 semester starts one week from today! As students dive back into their studies, classes will begin to visit the library for information literacy workshops. The schedules for the nine classrooms in Pattee and Paterno Libraries and the three classrooms in our branch libraries are already starting to fill up, especially since starting this semester, the Paterno 302 and Davey 211 classrooms have converted to General Purpose Classrooms (GPC). GPCs can be scheduled for all sorts of classes, including English 15 classes, so we will be welcoming many students into Paterno and Davey for a different type of learning experience than our library classrooms have usually hosted.

Although GPCs are scheduled through the new campus space scheduler, CollegeNET, you can still view classroom schedules for all of our classrooms, including Paterno 302 and Davey 211, in UCS. The schedules are all available here: https://libraries.psu.edu/services/rooms-spaces/classroom-schedules.

More information about CollegeNET is available in this Library blog post from June 2016: https://sites.psu.edu/librarynews/2016/06/06/coming-soon-collegenet-space-scheduling-platform/.

Basic information about all of our classrooms, including seating, technology options, and other information, is all available via our classroom web page.

For questions about our classrooms, their capabilities, and the future of our classrooms, don’t hesitate to contact Rebecca Miller (email link). For questions about the new space scheduler on campus, CollegeNET, touch base with Ann Thompson. Finally, for help with scheduling classrooms or anything else related to our classrooms, contact Rebecca Peterson at rmr28@psu.edu or 814-865-9257.

Thank you for your patience and flexibility as we work toward creating supportive learning environments for PSU faculty, staff, and students.

submitted by Rebecca Peterson, Library Learning Services

Welcome for Diversity Residency Librarians set for Aug. 23

Plan to join us for a welcome and coffee for our second cohort of Diversity Residency Librarians — Alia Gant and Jose Guerrero — between 10:30-11:30 a.m. on Tuesday, August 23 in the Dean’s Dean’s Administrative Office Conference Room, 510A Paterno. Coffee and light refreshments will be available.

Next space planning brown bag session is Aug. 17

Are you curious about what’s going on with space planning in the Libraries? Please join representatives from the Libraries Space Steering Committee at the monthly brown bag session scheduled for noon-1 p.m. on Wednesday, Aug.17, in the Dean’s Conference Room, 510A Paterno Library, to discuss and ask questions about any space-related issues.

There is no set agenda — we want to hear what’s on your mind. To help facilitate discussions we will have floor plans of Pattee and Paterno libraries on display.

The brown bag sessions are held from noon to 1 p.m. every third Wednesday of the month and will be on the following dates:
August 17
September 21
October 19
November 16
December 21

Volunteers needed for Open House Sept. 7-8

Volunteers are still needed for several timeslots and positions for our 15th Annual University Park Libraries Open House, 9 a.m.-5:30 p.m. Wednesday and Thursday, Sept. 7-8!

The Libraries Open House is our biggest outreach event of the year, and we will welcome our more than 3,000 guests over these two days!

What do students have to say?

“I really liked learning about certain areas of the library that I had never been to, and it was a really fun way to do it!”

“I liked how helpful the people at each of the stations were in answering questions or directing you to what you needed to do to get additional help.”

Can you spare an hour or more? Staffing help is needed to set up and take down signs and decorations, greet students, provide directions, and assist with computer surveys and giveaways at the Finish Line located in the Mann Assembly Room.

Check with your departmental supervisor to obtain approval then join your colleagues by signing up on this volunteer page.

Please note that hours spent helping with Open House are considered hours worked for our non-exempt employees, and count toward total hours worked during the workweek. Your total hours should not exceed 40 in a week. If it appears that volunteering for Open House will result in you working more than 40 hours, please talk to your supervisor or Libraries Human Resources.

Volunteer Training sessions will be held in Foster Auditorium 10-11 a.m. on Aug. 30
and 3-4 p.m. on Aug. 31. Please plan to attend one of the sessions and find out how you can get involved in this important and rewarding event!

Your enthusiasm and friendliness are what makes the difference in creating a
great welcome to the Libraries for new students, and it’s what makes them
want to come back.

Thanks so much for considering this volunteer opportunity!

– submitted by Ali Zawoyski on behalf of the University Libraries Open House committee

Map and GIS sessions scheduled for fall 2016

Two sessions are planned for Penn State students, faculty, staff, and patrons as introductions to map and GIS topics. Please consider attending and sharing with associated departments. No registration is required.

Once entering the Donald W. Hamer Maps Library floor, the instructional room is located across from the entrance to the collection, services, and reference area.

Wednesday, Sept. 14: Getting to know Maps: Map Literacy, 3:30-5 p.m., Donald W. Hamer Maps Library, W13 Pattee Library, University Park and on Adobe Connect.

This session will provide participants with an overview of print, digital scanned maps, and interactive web maps. This session will provide an overview of skills used for reading maps, interpreting maps, and present the different types of maps patrons may encounter. Participants will learn about map resources of the Penn State University Libraries, and various map sources, which may be useful in teaching, research, and personal use.

Wednesday, Oct. 12: Getting to Know GIS: GIS Literacy, 3:30-5 p.m., Donald W. Hamer Maps Library, W13 Pattee Library, University Park and on Adobe Connect.

This session will introduce participants to geographic information systems (GIS) concepts that form the foundation of working with spatial data. GIS topics will be discussed without reference to a specific software package. Participants will gain a greater understanding of GIS concepts, introductory concepts to different data models, manipulation, and analysis techniques.

– submitted by Tara LaLonde, Social Sciences Library



Director’s Station replaced by BLUEcloud Analytics

SirsiDynix has replaced Director’s Station with a new hosted product called BLUEcloud Analytics. In response, we will decommission Director’s Station at the close of business on Aug. 31, 2016. BLUEcloud Analytics is live and ready for our users to utilize.

BLUEcloud Analytics provides expanded functionality to create powerful reports with a drag-and-drop user interface that requires no complicated query language. Users can run library-specific reports created by SirsiDynix or utilize reports tailored to their needs and see report results in seconds.

Current users of Director’s Station should ensure that an account has been requested for BLUEcloud Analytics and attended training or consulted training materials.

Not a user yet? No problem, just have your designated supervisor request an account for you at https://staff.libraries.psu.edu/libraries-technology-i-tech/account-request-system-supervisors-only.

Training and online documentation are available at: https://staff.libraries.psu.edu/libraries-technology-i-tech/bluecloud-analytics. The next scheduled training session is scheduled for 9:30 a.m. on Aug. 24.

If you have any questions or concerns or need help please contact the BLUEcloud Analytics Expert Team at: UL-BCATEAM@LISTS.PSU.EDU.

– submitted by Linda Klimczyk, I-Tech

SelectSurvey decommissioned on Aug. 17

Due to the availability of other survey tools and ongoing maintenance issues with SelectSurvey, SelectSurvey will be decommissioned at 8 a.m. on Aug. 17. Survey owners were notified in advance and have worked with I-Tech to either export their data or move their surveys to other systems. We appreciate their willingness to make this change and their effort to analyze their content and migrate as needed.

The Library Assessment Department has contributed to this successful migration by creating new accounts in Qualtrics and providing assistance to those people who transitioned from SelectSurvey to Qualtrics.

A big thanks to our project manager, Sherry Lonsdale, our trainer, Ryan Johnson, all of our survey authors and Library Assessment for their help in making this transition possible!

A list of currently available survey tools is available at https://staff.libraries.psu.edu/libraries-technology-i-tech/survey-tools-comparsion.

If you need a Qualtrics Account established please have a designated supervisor make the request for Qualtrics using the Account Request Form.

If you have any questions or concerns please don’t hesitate to contact I-Tech or Library Assessment.

– submitted by Linda Klimczyk, I-Tech

Green Tip: Green your library event!

by Verne Neff for the University Libraries Green Team

The Penn State University Libraries Green Team was created to provide leadership for “green” initiatives and to promote environmental sustainability in the University Libraries. Recent initiatives include Cleanup Day, recycling efforts, reducing waste at University Libraries events, offering green options for supplies orders, and outreach efforts to Libraries departments, and other University green committees and groups.

This month’s Green Tip offers suggestions and guidance for planning and hosting greener events.

The general recommendations include:

  • Hiring eco-friendly caterers or discussing sustainable options with vendors.
  • Purchase eco-friendly supplies when possible with items that can be compostable or recyclable (for example, pizza, napkins, bottled drinks, salad, paper plates, paper bowls, compostable flatware, paper tablecloths, dessert).
  • Reusing or recycling food packaging or returning it to the vendor.
  • Providing a brief explanation to the audience at the beginning of the event to show in which containers the waste should be deposited.

The sustainability site at Johns Hopkins University offers additional information and an excellent guide for planning green events.

A green event is one that is organized with the goal of minimizing waste and promoting sustainable actions throughout all steps of the process. A green event is not simply limited to recycling alone — it takes a “whole systems” approach to the vast flow of resources and waste that can be generated in organizing an event.

This whole systems approach aims to first reduce the total amount of resources being used including material and energy resources, then encourages the reuse of resources that can be reused, and lastly makes sure that materials are disposed of properly through recycling or composting as much as possible.

The University Libraries Green Team meets once a month and welcomes employees from all locations. If you are interested in joining us and assisting with our efforts, please email us at ul-green-committee@lists.psu.edu.

USTEAC Library Professional Development Series – Week 4

The fourth installment of the Lynda.com training videos from the User Services Training Employee Advisory Council (USTEAC) provides helpful tips for providing great customer service over the phone. The video can be viewed individually with the option to continue with the full week’s module.

Week 4
Customer Service Over the Phone
What should you do when helping someone over the phone? The video entitled: Develop the perfect phone greeting provides helpful tips for providing great customer service over the phone. As you have time, view the remainder of this course and learn how to exceed customers’ expectations over the phone.

The USTEAC recommended list of videos and modules is available for viewing at any time.

Tech Tip: Sending an email to meeting attendees in UCS

by Ryan Johnson, I-Tech

Screen capture of menu options for replying via email to meeting attendees

There may come a time when you’d like to send an e-mail to all attendees of an upcoming meeting. Whether you are sending them a reminder of the meeting itself or information they need to know beforehand, you can create a new email message with all attendees listed as recipients quickly within UCS.

To send an e-mail to all meeting attendees:

  1. Click on the Calendar tab.
  2. Navigate to the meeting.
  3. Right-click on the meeting within your calendar.
  4. Select Reply to All from the drop-down menu.

A new email message will be displayed with the meeting attendee(s) placed in the “To:” field. The contents of the email will contain information about the subject, time, and place of the meeting. The subject of the email message will be automatically generated from the subject of the meeting. At this point, you can edit the message of the email. When finished, click the Send button.

These steps can help save you time. Instead of switching back and forth between the meeting on the calendar and a new email message in order to check attendee names or transfer information, you can simply use this method.

LHR News: Aug. 15

Please join us in welcoming the following new hires:

Nathan Valchar – Visual Communications Specialist, Public Relations and Marketing

Kenna Creighton – Research Help, Knowledge Commons, Maps, and EBSL
Sophie Randall – Research Help, Knowledge Commons, Maps, and EBSL
Dalia El Assaad – Life Sciences Library
Megan Donnelly – Penn State Great Valley

Events: Aug. 15

Summer 2016

Through Friday, Dec. 16: “Expanding Horizons: Penn Staters in the Olympics” exhibit, Special Collections Library, 104 Paterno Library

Tuesday, Aug. 16: University Libraries Annual picnic, 5-7 p.m., Sunset Park. All University Libraries current and retired employees and their families invited. RSVP required by Tuesday, August 9.

Wednesday, Aug. 17: Dean’s Forum, 10 a.m.-noon, Foster Auditorium, 102 Paterno Library, University Park, and MediaSite Live.

Wednesday, Aug. 17: Library presentation for adult learner students, 10:25-10:55 a.m., presented by Mary Lou Patrick, Hawthorne Building, Penn State Altoona campus.

Wednesday, Aug. 17: Library tour and presentation for international students, 11:15 a.m.-noon, presented by Mary Lou Patrick, 202 Altoona Eiche Library.

Wednesday, Aug. 17: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Wednesday, Aug. 17: Money Counts: Credit Cards, financial literacy workshop by Daad Rizk, 5:30-6:30 p.m., Mann Assembly Room, 103 Paterno Library.

Fall 2016

Friday, Aug. 19: 2016 Travel Grant Winner Brown Bag Presentation, Ryan Charlton, University of Mississippi, winner of a Dorothy Foehr Huck Research Travel Award, noon-1 p.m., Mann Assembly Room, Paterno Library.

Friday-Sunday, Aug. 19-21: Arrival days.

Monday, Aug. 22: First day of classes.

Tuesday, Aug. 23: Welcome and coffee for new diversity residency librarians Alia Gant and Jose Guerrero, 10:30-11:30 a.m., 510A Paterno Library, University Park.

Tuesday, Aug. 30: Coffee with Carmen, the Libraries’ User Services Training Coordinator, noon-1 p.m., Mann Assembly Room.

Monday, Sept. 5: Labor Day, no classes.

Wednesday, Sept. 7: Hazleton Library Open House, noon-4 p.m., Hazleton Library.

Wednesday-Thursday, Sept. 7-8: Open House, 10 a.m-5 p.m., University Park library locations.

Thursday, Sept. 8: Abington Library Open House, 11 a.m-2 p.m., Abington Library.

Wednesday, Sept. 14: Getting to know maps: map literacy, 3:30-5 p.m., Donald W. Hamer Maps Library, W13 Pattee Library, University Park, and on Adobe Connect.

Tuesday, Sept. 20: Coffee with Carmen and pastry decorating, presented by Ann Thompson and Linda Struble, 1:30-2:30 p.m., Physical and Mathematical Sciences Library.

Tuesday, Sept. 20: Margarita Engle accepts the Lee Bennett Hopkins Award for Children’s Poetry, 4-5 p.m., Foster Auditorium, 102 Paterno Library.

Wednesday, Sept. 21: Space planning brown bag session, noon-1 p.m.Libraries’ Space Steering Committee open discussion and Q & A, 510A Paterno Library, University Park.

Wednesday, Sept. 21: Building evacuation training for University Park, 3-4 p.m.,Foster Auditorium, 102 Paterno Library, University Park, and MediaSite Live.

Tuesday, Sept. 27: Discovery Day Webinar Series: Office Yoga, 10-11 a.m., presented by Rebecca Peterson, Foster Auditorium, 102 Paterno Library, University Park, and MediaSite Live.

Thursday, Sept. 28: Occupant safety, a panel discussion , 3-4:30 p.m., Foster Auditorium, 102 Paterno Library, University Park, and MediaSite Live.

Friday, Sept. 30: University Libraries Donor Reception and Celebration, 5:30-7:30 p.m., Paterno Family Reading Room, 201 Pattee Library, University Park.

Tuesday, Oct. 4: Disability Awareness Month Event: Working with patrons with disabilities, Carmen Gass, Libraries’ User Services Training Coordinator, 10 a.m.-noon, Foster Auditorium, 102 Paterno Library, University Park and MediaSite Live.

Thursday, Oct. 6: Nick Sousanis will accept the Lynd Ward Prize for Graphic Novel, 4-5 p.m., Foster Auditorium, 102 Paterno Library.

Wednesday, Oct. 12: Getting to know GIS: GIS literacy, 3:30-5 p.m., Donald W. Hamer Maps Library, W13 Pattee Library, University Park, and on Adobe Connect.

Thursday, Oct. 13: Tech Update, by Libraries I-Tech staff, 10:30-11:30 a.m., Foster Auditorium, 102 Paterno Library, and MediaSite Live.

Tuesday, Oct. 18: Discovery Day Webinar Series: What the Library Can Do for You, presented by Liz Long and Megan Gilpin, 1-2 p.m., Foster Auditorium, 102 Paterno Library, University Park and MediaSite Live.

Sunday, Oct.16: Penn State Parents Weekend events, 10 a.m.-2 p.m., Pattee and Paterno Libraries Open House featuring a gallery talk, book discussion and tours.

Wednesday, Oct. 19: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Wednesday, Oct. 26: Penn State Beaver Library Open House, noon-1:30 p.m., Beaver campus library.

Friday, Oct. 28: Interdisciplinary Research Colloquium, 10 a.m.-3 p.m., Morrison Gallery, Penn State Harrisburg Library.

Wednesday, Nov. 2: Archaeological Institute of America Public Lecture, 5:30-7 p.m., Foster Auditorium, 102 Paterno Library, University Park.

Wednesday, Nov. 16: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Sunday-Saturday, Nov. 20-26: Thanksgiving holiday, no classes.

Friday, Dec. 9: Last day of fall classes.

Dec. 11-13: DeStress Fest, 3-8 p.m., University Park library locations.

Wednesday, Dec. 14: Tech Update, by Libraries I-Tech staff, 1-2:30 p.m., Foster Auditorium, 102 Paterno Library, and MediaSite Live.

Saturday, Dec. 17: Fall Commencement, University Park.

Wednesday, Dec. 21: Space planning brown bag session, Libraries’ Space Steering Committee open discussion and Q & A, noon-1 p.m., 510A Paterno Library, University Park.

Please submit event information to Public Relations and Marketing via the Library News submission form.