Tech Tip: Adding a link to Teams in your email signature

By: Ryan Johnson

Note: These instructions are written for the Microsoft Outlook website (http://outlook.office.com).  You can add a link to Teams in any email client, but the steps may be slightly different.

  1. Log into your Microsoft Outlook Mail
  2. Click on the Settings icon at the top right (it looks like a gear)
  3. Click on View All Outlook Settings at the bottom of the window outlook settings screenshot
  4. Click on Compose and Reply
  5. In the window pane to the right, within the Email Signature, type the following text at the top: Using Microsoft Teams? Click here to chat with me on Microsoft Teams
  6. Highlight Microsoft Teams? and click on the Insert Hyperlink icon
  7. For the Web Address use https://teams.microsoft.com and then click Ok
  8. Highlight here and click on the Insert Hyperlink icon again
  9. For the “Web Address” use https://teams.microsoft.com/l/chat/0/0?users=username@psu.edu and then click “Ok” (NOTE: change the ‘username@psu.edu’ to be your PSU email address)
  10. Click Save at the top right of the window.
  11. If done correctly, you will now have a line in your email signature that looks like the example below.

Outlook thumbnail screenshot