Author Archives: Jennifer Marie Kunkel-gill

LHR News

Please join us in welcoming the following new hires:


 Michelle Shade – Bednar Intern, Publishing and Curation Services

Benjamin Rowles – Bednar Intern, Publishing and Curation Services

submitted by Wendy Stodart

Tech Tip: What’s the best way to save your images?

submitted by Ryan Johnson



Gif stands for “graphics interchange format” and was created by CompuServe in 1987 to transfer images quickly across slow connections. There has long been a public debate over whether it’s pronounced “gif” or “jif,” but creator Steve Wilhite says call it “JIF!”

Some quick facts: It uses 256 indexed colors and dithering, a process where two pixel colors combine to make one to reduce the number of colors needed. It can be interlaced, and progressive loading shows a low-quality image first and then better detail is added. It allows for single-bit transparency–one color can be chosen to be transparent. It can be animated. It uses lossless compression, aka few colors means files start even smaller than JPEG and compression does not lose any data.

Best uses: web graphics with few colors, small icons, animations, simple images.


Pronouced “jay-peg,” it stands for “joint photographic experts group” and was designed by this group in 1986. It used a very complex compression algorithm to reduce file size. Sixty percent to 75% compression is usually optimal for website usage. And it is often used when a small file size is more important than maximum quality. The human eye doesn’t see color details as well as it does light and dark differences, so some of these color details can be sacrificed to save file space.

This is the standard file format of most digital cameras because it can display millions of colors and has a 16-bit data format. It lets image detail be “forgotten” and then filled in when displayed, but it also called “lossy” compression for the loss of data. This file type is compatible across many platforms (PC and Mac), and other programs (web browsers and image editors) making it very versatile.

Best uses: still images only, real-world images like photos, complex coloring, shading of light and dark.


Png stands for “portable network graphics” and was designed in the mid-1990s as a way around patent issues with the GIF format, and includes benefits from both GIF and JPEG. It has lossless compression–so, no data loss!

PNG-8 is very similar to GIF. It uses 256 colors and 1-bit transparency; however, PNG-8 files are even smaller than GIF files. PNG-24 uses 24-bit color which is similar to JPEG. It can include over 186 million colors! These files use alpha-channels and allow transparency to be set on a scale between opaque and completely transparent, which creates a faded, translucent look. Sadly though, some older browsers may have trouble supporting PNG files because of these alpha channels.

Best uses: web images such as logos that involve transparency and fading, images in the middle of the editing process, complex images like photographs if file size is not an issue.

There is such a variety of image file formats that I didn’t even go over today available to use. Using the right format for your images to save quality and space on your computer and in your emails and websites is crucial.

Tech Tip: Word’s Paste Options

Have you ever wondered what each of the options in the Paste button on the ribbon in Word does?


The paste button has an upper part and a lower part. Clicking on the upper part of the button does a simple past from the clipboard to wherever your cursor is in the document.

Clicking on the lower part of the button, expands the options to what you see here.


This is the Keep Text Only option which discards both the text formatting and the non-text elements you copied and then matches the formatting where you pasted the text.

The second icon is the Merge Formatting option which will keep the formatting of the text copied without changing the formatting of the destination document.

Floating your cursor over this icon tells you that this will “Keep source formatting.” This is the default for pasting within the same document, pasting between documents, and pasting from other programs. It will keep the formatting of the text you copied.

There are two additional options on this button.

  • Paste Special—Opens a menu that allows you to insert the copied text or link it into the new document as Rich Text, Unformatted Text, HTML, or Unformatted Unicode Text.
  • Set Default Paste—Takes you into the back stage option of Word and into the options section where defaults can be set for many features in Word including pasting.


The Drupal Implementation Team in I-Tech has been working hard on the website migration project since January 5, 2015. Our initial plan was to build skills in Drupal and make initial decisions on the environment by focusing development on what we call “Micro Sites.” These are sites that we support in parallel with the main Library site and they include the People’s Contest, ICIK, PA Center for the Book, ASEE and the Alumni Library. The People’s Contest is complete and currently in production. ICIK and the PA Center for the Book are next in line for completion by summer 2016. We also started work on the foundational elements of the environment and the site in January. This work includes layout, heming, carousel, templates, alerts, hours and systems. The Systems Team has built the new server environment and collaborated with our Development Team to put tools and processes in place that support the Agile Development methodology, development and best practices in security and performance.

The next phase of development will include programming and content migration of the home page and top two levels of the library site. We expect this work to be complete by winter, 2016. Also beginning in winter 2016 will be content migration of campus library sites. Department site migration will begin mid-winter of 2016 and University Park Library site content migration will begin in spring of 2016. Intranet will follow in summer/fall of 2016. — Linda Klimczyk

The projected timelines are shown below.

drupal timeline copy

Abington librarian reflects on CIC fellowship program


Alexia Hudson-Ward, associate librarian at Penn State Abington, recently completed the Committee on Institutional Cooperation’s (CIC) Academic Leadership Program (ALP), an initiative that brings together a group of fellows selected from each member institution to discuss broad topics that impact higher education.

As the only librarian among this year’s ALP fellows, Hudson-Ward was able to provide a unique contribution to the program. “What I learned in this program that was incredibly invaluable. However, I found myself at times having to debunk statements from non-Penn State faculty, that academic libraries are insular and don’t really contribute to the conversation about institutional values in a meaningful way. So it was great to be able contribute to and hear different perspectives about 21st century higher education while contextualizing the future of academic libraries,” she says.

Each CIC institution selects up to five faculty members a year to participate in a series of three seminars. This year, the seminars were held at the University of Minnesota, Northwestern University and Ohio State. Each seminar focused on a different theme—issues and ideas confronting higher education, internal and external relationships, and money management and strategies.

Through case studies, role-playing and dialogue, the fellows highlighted issues of relevance to their respective institutions and proposed solutions. “This program has made me a better Penn State librarian and faculty member. I now have a more informed idea about where our institutional priorities lie and I also have a deeper respect for the CIC. It is great to be part of a community that shares information and resources. This program showed me how we collaborate with other CIC institutions, and how all CIC institutions are centered on making sure students get the best education for their money,” said Hudson-Ward.

Hudson-Ward said she was inspired to think deeply about how the University Libraries could continue to improve in the areas of assessment and student learning outcomes. “Participating in the program also made me think about different ways in which we can convey the value that the Libraries contribute to Penn State. The librarians are deeply engaged with the university community. We consult with students and faculty, serve on various university committees and conduct course related instructional sessions. One thing we could consider, is to create a value report on the quantifiable value of our work all across the Commonwealth,” she noted.

“For those of us who love to learn, and look at it as a continuous journey, this program did that and more. The program also fostered a wonderful network of CIC colleagues across the country for me as well. We are deeply enriched by being a part of the Penn State University Libraries and a part of the CIC,” said Hudson-Ward.

LHR News

submitted by Wendy Stodart

Please join us in welcoming the following new hires:


Katerine Tsakiris – Abington College Library

Honeysha Chandra – George T. Harrell Health Sciences Library

Elizabeth Crowder – Great Valley Library


July 4 Holiday:

The Independence Day (July 4) holiday is coming up and will be observed on Saturday, July 4. In accordance with University policy, when a holiday falls on Saturday it is observed on Saturday. Eligible employees normally scheduled to work on Saturday receive holiday pay. Eligible employees are not scheduled to work on July 4 receive Holiday Compensatory time that can be scheduled and used like vacation.
On Saturday, July 4, the Libraries will be closed. Full-time employees who would normally work onSaturday will record 8 hours of Holiday in ESSIC. Full-time employees who don’t normally work onSaturday will earn 8 hours of Holiday Compensatory Time. Part-time employees who are eligible for earned time will record their regularly scheduled hours as holiday. Part-time employees who are not eligible for earned time are only paid for hours actually worked, however, supervisors may, if feasible and appropriate, reschedule part-time employees earlier in the week to make up the hours missed.
On Friday, July 3, there are no classes scheduled but University offices will be open and operations continue.  Pattee/Paterno Library will be open from 7:45 am – 5:00 pm.  Employees who wish to take off should follow their normal departmental procedure for scheduling time off, and should account for the day using vacation or personal holiday. University policy prohibits using the holiday compensatory day awarded for July 4 until after July 4. If you wish to work on Friday you may and should account for hours worked as you normally would.
If you have any questions, please contact Libraries Human Resources.

ESSIC Attendance Record Audit Reminder:

In July, the Office of Human Resources will begin its annual audit of the attendance system. Please note the following reminders, for both system users and supervisors/approvers:

  • 2015 Personal Holiday hours – Full-time employees should have added eight hours of personal holiday time (for 2015) when submitting the January attendance records at the end of January. This is done on the accruals page that comes up when you click “Submit.” New employees must wait until they have completed their first two full months of employment before they may add in the 2015 personal holiday time. The maximum amount of personal holiday hours an employee can have at any given time is 16 hours.  If an employee has 16 hours at the end of the calendar year, they can not add the new time in January.
  • Compensatory Time – Please remember that any holiday or campus closure compensatory time earned should be used prior to any vacation.
  • Vacation Maximums – Please be reminded of the vacation accrual maximums found at the bottom of your attendance record in ESSIC, in HR-34 and in the Libraries’ Faculty Vacation Policy. At the end of the month when you submit your attendance record, you must be at or below the maximum, or you will lose any time over that amount. If this occurs, when submitting the record, you must only mark the number of hours that will leave you at the maximum for your ending balance, rather than the actual time you would normally accrue.
  • Submission and Approval – Employees are reminded to submit their attendance records at the end of every month. Supervisors are reminded to review information and approve the records on a monthly basis. It is extremely important that these records are completed, reviewed, and approved monthly.
  • Recording Time Worked – As a reminder, all non-exempt employees must record all time worked using the “Time Worked (normal hours)” selection, plus account for any time missed. Exempt employees should only record time used to account for time missed (vacation, sick, etc.).

These reminders apply to all full-time employees. Part-time employees do not have access to the Attendance System and should be completing Labman, or some sort of paper record for part-time exempt (staff or faculty, such as Fixed Term II appointments). All supervisors, of all types of employees, should be ensuring that their employees keep appropriate records and submit them on a timely basis in order review their time.

If you have any questions, please contact our office at 814-863-4949.

Note: Dickinson School of Law Libraries and George T. Harrell Library employees are provided with this information as employees of the University Libraries; however, day-to-day operational practices are guided by their respective Colleges. Dickinson and College of Medicine Library employees should speak to their immediate supervisor or local HR Representative for guidance, as necessary. Conditions of employment for Technical-service employees are further described in the “Agreement between The Pennsylvania State University and Teamsters Local Union No. 8.” Technical-service employees should refer to the Agreement for information related to the above topics. Staff employees who are less than 100% should follow the guidance of policy HR-88.

LionSearch Updates

The most recent Summon (LionSearch) update took place on June 4.  This release includes the following enhancements:

Enhancements to improve performance and usability:

  • Reducing duplicates in search results: We have made improvements to reduce the number of duplications caused by the following cases:
    • Better handling of whitespace, punctuation and special characters
    • Better subscript and superscript handling
    • Better reconciliation between British and American English
    • Expansion of synonyms map
    • Addressed issues with stop words in other languages
  • Ability to pass a language parameter in the URL; language detection will be done in the following order: URL for language parameter, browser settings, then Customizer default language setting
  • Improving the Catalog Details page additions
    • Added Subject Headings
    • Add Request button
  • Improving the Advanced Search
    • Added an tool tip to identify the icon upon hover
    • Maintain Advanced Search data while navigating within Advanced Search
    • The list of content types under “Show content type” in Advanced Search are dynamically generated from only the content types available to each client
Please let us know if you have any questions!

Library News: June 1

WIMT Update: Usability expert team gets to work

Letters About Literature contest winners announced

LibGuides Migration update **NEW** this will be a regular feature

Estlund appointed associate dean for technology and digital strategies

June Events

Tech Update

Behrend to Welcome Diaz

Zabel: ‘Students are my number one priority’

Exhibition features ornate book covers, bindings

Getting to Know Our Library Colleagues

Behrend to Welcome Diaz

Tech Tip: Plan Meetings and Get-Togethers with Doodle

LHR News

LHR News

Please join us in welcoming the following new hires:




6/1/15    Regina Sherwood  – Marketing Communications Specialist (Senior Designer), Penn State Press

6/1/15    Justin Wilkinson – Audio-Visual Technician A, Media and Technology Support Services





Kailee Danoski – Ciletti Memorial Library, Penn State Schuylkill

Gabriel Uriarte – Commons Services

Gary Owen – Commons Services

Internal Moves:


6/1/15    Brian Beer – Marketing and Communications Manager (Asst. Director, Marketing and Data Services), Penn State Press

Tech Tip: Plan Meetings and Get-Togethers with Doodle


Doodle is a free and very simple online tool that allows you to suggest dates and times for events or meetings in a simple table. When you have filled in all possible dates and times, you then share the web address of your suggestions with your invitees. No need for them to register. They simply visit the page, type in a name of their choice, and click check-boxes to select the times they can attend. Doodle saves all responses right there for everyone to see, and keeps track of the best date.

With Doodle Premium, you can connect calendars and send automatic reminders. Doodle is a free app for mobile devices, too!

To get started, visit

submitted by Ryan Johnson

Behrend to Welcome Diaz

We are pleased to announce that Stephanie Diaz will be joining us at Behrend as our new tenure-track Reference and Instruction Librarian.  Stephanie comes to us from Penn State York where she has been since 2013.  Prior to that she worked at Allen University in Columbia, South Carolina.  She received her B.A. from Bowling Green State University and her MLIS from the University of South Carolina.  Her anticipated start date is July 15.


submitted by Russ Hall

Getting to Know Our Library Colleagues

The University Libraries faculty and staff workforce is always evolving and if you haven’t been here long, you might only know a handful of colleagues in your department.  Even if you have been here for thirty years, we’re guessing you could still learn something new about a coworker.  With this in mind, we are starting a bi-weekly Getting to Know You column in the Library News.  Do you have a hidden talent that you’d like to share?   Have you lived in another country before?  If you would like to be featured in an upcoming Getting to Know You column or would like to nominate a fellow colleague, please contact Barb Kopshina and Andrea Pritt.   We look forward to hearing from you!

Exhibition features ornate book covers, bindings

Exhibit 16b

“Catching Your Attention: Decorative Book Covers and Unique Bindings,” is on display through July 7 in the Sidewater Commons, 102 Pattee Library. William Minter, the Libraries’ senior book conservator, created the exhibition, which highlights a sampling of books and bindings primarily drawn from the Eberly Family Special Collections Library.

Through examples suggested by Sandra Stelts, curator of Rare Books and Manuscripts, this exhibit includes images of some unique bindings, both old and new, that are among the Libraries’ holdings.

Among the more intriguing books on display is the cloth-bound, exquisitely crafted “The New Day: A Poem in Song and Sonnets,” by Richard Watson Gilder; “The Anatomy of Melancholy,” by Robert Burton, published in 1624 — a book of such great value that it had to be chained to the bookcase; and “The Smallest English Dictionary in the World.”

The exhibit is open 7:45 a.m. to 9 p.m. from Monday to Thursday, 7:45 a.m. to 5 p.m. on Friday, 1 to 5 p.m. on Saturday and 1 to 9 p.m. on Sunday. The Libraries will be closed on July 3 and 4.

Penn State encourages qualified persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, contact Jenna Gill at or 814-865-9406, in advance of your visit.

June Events

Wednesday, June 3, 1:30 – 2:30 p.m.: Tech Update in Foster Auditorium

Friday, June 5, 3 p.m.: Brent Wilson Gallery Talk, Special Collections Library. Open to all. Held in conjunction with the exhibition “Brent Wilson: Journals and Journeys Too”

Thursday, June 25, noon: Travel Award Winner Arielle Zibrak presents brown bag talk, Mann Assembly Room. More information on Zibrak and other winners:

Save the Date:

Thursday, July 9, 2 p.m.: Online Digital Journal Website demonstration, Foster Auditorium, 102 Paterno Library.


Tech Update

Tech Update
Wednesday, June 3, 2015
1:30 – 2:30 p.m.
Foster Auditorium


Creative Commons Licensing:
Brandy Karl will be discussing creative commons licensing, including what they are, how to use them and what license to select, along with
the records management requirements associated with placing PSU-owned material under a CC license!

Drupal Update:
Timeline, Behind the Scenes and More …   – Binky Lush, Linda Klimczyk

Amanda Clossen will discuss the online training that users need to become authors, as well as how to submit a request to be an author.

New I-Tech Staff:
Introduction of Vicki Brightbill and Jeff Friday.

If you cannot participate in person please join us via MediaSite Live.

Login with Username: Library; password: Foster and then click I-Tech in the Mediasite catalog section