Author Archives: Lana Munip

Jackson named Dorothy Foehr Huck Chair, head of Special Collections

Penn State University Libraries has named Athena Jackson the Dorothy Foehr Huck Chair and head of the Eberly Family Special Collections Library. Jackson comes to Penn State from the University of Michigan Special Collections Library, where she served as associate director.

Athena_Jackson-72

Athena Jackson

“Athena will be a tremendous asset for the University Libraries,” Anne Langley, associate dean for Research, Collections and Scholarly Communications, said. “Her experience in project management, exhibitions, collections and digitization, and her strong national presence among faculty librarians and professional library leaders, are advantageous strengths for leading our complex and highly regarded Special Collections Library.”

While at the University of Michigan Library, Jackson managed Reader Services and Collection Services and participated in the planning, policy development and priority setting for the library.

Previously she served as special collections librarian at the University of Miami, education and outreach librarian and project manager/librarian for Digitizing Louisiana Newspapers Project at Louisiana State University, and North Carolina Newspaper Digitization Project coordinator and archivist at the North Carolina State Archives.

Jackson holds a master of science degree in library and information science from the University of North Texas and a bachelor of arts degree in English from the University of Houston. She will start at the University Libraries on March 21.

Reiter named 2016 ‘Mover and Shaker’

LReiter_5328Lauren Reiter, the Sally W. Kalin Librarian for Learning Innovations and business liaison librarian at Penn State’s University Libraries, has been named a 2016 “Mover and Shaker” in the library industry by the national publication Library Journal.

For the 15th year, Library Journal named Movers and Shakers — 54 outstanding professionals — committed to providing excellent service and shaping the future of libraries. Reiter was selected because of her commitment to the profession and for championing financial literacy efforts at Penn State. Read the full story on Penn State News

Setting up UCS in the email app on your iPhone/iPad

By Ryan Johnson, technology training coordinator

ios_mailappiconDid you know you don’t have to use a browser on your iPhone/iPad to check your UCS email and Calendar? You can setup your email app on your iOS device to load automatically. This can be an easy way to check your email while away from your work machine and avoid having to use 2FA.

 

To configure your email and calendar app on your IOS device for UCS, following the instructions below:

1. Click on the Settings icon

settings_ios

2. Select Mail, Contacts, Calendars

IMG_1104
3. Select Add Account
4. Choose Exchange

mailsettings

5. Next you will need to enter your account information:
Note: the order of the next few steps will depend on your device and what version of IOS you are running. The settings remain the same.
• Email: xyz5000@psu.edu
• Domain: ucs.psu.edu
• Username: Enter your Penn State Access Account user ID “xyz5000” not “xyz5000@psu.edu”
• Password: This is your Penn State Access Account Password
• Description: Enter in a name of this account (for example, “UCS e-mail”)
6. Click “Next”
7. Enter the Server information
• Server: ucs.psu.edu
8. Click “Next”
9. Select which options you want included with this account on your iOS device
10. Click “Save”
11. Click on the account you just created (for our example, we called this account “UCS e-mail”) under the heading “Accounts”
12. Click on “Accounts”
13. Confirm that the slider is turned on for the “Use SSL” feature

Save your settings and then allow a few minutes to have your information update.

LHR News

Please join us in welcoming the following new hires:

Full-time:
3/21/16 Christina Wissinger – Health Science Liaison Librarian, Life Sciences Library
3/21/16 Athena Jackson – Head, Special Collections Library

Part-time:
Tongxin Sun – I-Tech
Danielle Austin – Preservation, Conservation, and Digitization

American Indian powwow to return

After a one-year hiatus, Penn State’s signature diversity event, featuring American Indian dancers and drum groups from communities and reservations across North America, is returning to central Pennsylvania. The event which will be held April 2-3 at Mount Nittany Middle School in Boalsburg and the University Libraries is one of the co-sponsors. Read the full story here: http://news.psu.edu/story/398637/2016/03/18/arts-and-entertainment/american-indian-powwow-return-april-2-3.

 

WIMT Update: Smarter library alerts

alerts blog postHave you noticed that alerts in the Libraries’ new site are different than they used to be in the old site? With the creation of the new site on the Drupal platform, the way in which critical information for our patrons is displayed has been upgraded.

https://libraries.psu.edu/alerts

Library alerts are those messages that we want our patrons to notice because they affect how or when the libraries and its services can be used. For example, when a winter storm hits many of our locations may close or reduce hours of service. When this happens we can proactively tell our users about the change in service through our website’s alert capabilities.

This was possible in the previous version of our website, but with the new platform we’ve made some improvements, now alerts…

  •   …are classified as high or low urgency
  •   …can be scheduled
  • …can be associated with library locations
  • …can be classified as a database alert

All that means we can…

  • …display low urgency alerts less prominently and high urgency more prominently
  • …schedule alerts ahead of time to only be active during known scheduled maintenances (e.g., when a database vendor goes down for maintenance)
  • …display alerts for any location on that location’s page (e.g, if there’s a closing at Berks-Thun, we can display it on the Berks-Thun library page)
  • …display alerts for databases on the databases’ pages.

All of our alerts are timestamped as well, for both the times that the alert was originally posted and the time it was last updated.

Finally, alerts are responsive – this means that alerts display in a predictable and usable way at any digital screen size.

alert 2

alert 4 alert 3

So, keep on the look out for more library alerts and let us know if you have any feedback.

Countdown to 2FA!

Submitted by Dace Freivalds, I-Tech

2fa thermometer 03112016(1)Thanks to everyone who enrolled in 2FA during the past two weeks — as of Friday, March 11 afternoon, 213 (40%) of Libraries’ employees had enrolled, doubling our enrollment percentage in just two weeks! The Libraries are on pace with the rest of the university where 38.8% of faculty and staff targeted for the May 10 rollout group have enrolled.

Who Needs to Enroll?

All Penn State faculty and staff at every campus location need to enroll in 2FA by May 10. This includes full- and part-time staff. If you are not enrolled in 2FA by May 10, you will not be able to access UCS, ESSIC and the other 2,300 sites and systems behind WebAccess until you complete the enrollment process.

Are There Any Exceptions?

The following groups do not need to enroll in 2FA and are not part of the rollout schedule:

• Penn State students
• Penn State retirees
• Research partners from other institutions who access Penn State systems using Friends of Penn State (FPS) accounts or their own university credentials
• Anyone using an FPS account

Note that some individuals in these groups who work for the University or have access to secure systems may be required to enroll. University Libraries student employees whose primary affiliation is “student” do not have to enroll in 2FA.

Where Can I get Help?

I-Tech has scheduled one hour drop-in sessions for every Friday through May 6. The sessions are at 10:00 a.m. and 3:00 p.m. in the I-Tech Training Room; registration is not required. Bring your Penn State ID with you (or jot down the last four digits of your nine-digit Penn State ID) — you will need this information to enroll.

Ryan Johnson (I-Tech) is also contacting department heads, campus library heads and supervisors to set up departmental sessions. These sessions will include a brief overview of 2FA for the entire department/unit, one week for enrollment, and a return visit from Ryan after the week is up for some more targeted assistance if needed.

For instructions, enrollment tips, and answers to frequently asked questions, visit Get2FA.psu.edu. You can also refer to I-Tech’s 2FA FAQ for answers to your questions. And if you bump into a problem, submit a Service Desk request and we’ll provide assistance.

Events: March 14

Monday, March 14, 2:30 – 4:00 p.m.: Pi(e) Day Contest, Mann Assembly Rm. Do you love to bake or eat pie? In honor of Pi Day (3/14) the United Way Committee is hosting a Pi(e) contest. Bake your best pie, torte, tart, or quiche and/or buy a $5 voting package. All proceeds benefit the United Way.

Tuesday, March 15, 10-11 a.m.: “Mommy, Where Does Metadata Come From?” Mann Assembly Room. The presentation will discuss the two basic kinds of metadata, the two basic kinds of searches our patrons conduct, and then examine in detail the metadata ecosystem and its ever-more-rapidly-proliferating series of silos (The CAT, LionSearch, CONTENTdm, Google Scholar, WorldCat, ScholareSphere, HathiTrust, DPLA, etc.). We’ll see how the silos are linked, or not, who creates what metadata where, and how the complex relationships that exist and evolve between silos directly impact discovery and access, collection development and assessment, and the user experience both here at Penn State and around the world. The presentation will be recorded and made available on the Web one week after the event. Presented by Metadata Man. For more, see https://www.youtube.com/watch?v=YKIqmTeFlzI

Tuesday, March 15, 2:00–3:00 p.m.: Hiring for Diversity presented by Rob Harris, Libraries Human Resources manager, Mann Assembly Room, and Adobe Connect (https://meeting.psu.edu/diversity-in-hiring/). Content will include search committee formation, issues to be aware of in the hiring process, the interview, and more. If you area is hiring or planning to hire in the future, this presentation will be a useful primer on what you need to know before and during the hiring process. There will also be an opportunity to ask questions. No registration required for this program.

Wednesday, March 16, noon–1:00 p.m.: Annual Diversity Potluck, Mann Assembly Room. Everyone is welcome to join us! (Note: You don’t need to bring a dish!) Sign up sheet: https://surveys.libraries.psu.edu/TakeSurvey.aspx?PageNumber=1&SurveyID=983M3ol&Preview=true!

Wednesday, March 16, 5:30 p.m.: Spring Clean Financial Clutter, Mann Assembly Rm. Spring cleaning can clear clutter in your personal financial life just like it does for your closets and garage. In this workshop, learn how to take control of your finances and simplify financial record-keeping for year-end tax purposes, reducing stress and saving time in the long run.

Wednesday, March 16, 7:00 p.m.–8:30 p.m.: An Evening with Karen Abbott, John Bill Freeman Auditorium, 117 HUB. A book signing will follow the event.

Thursday, March 17, 1-2:30 p.m.: Publishing social science data: your other publication 211A Pattee Library, University Park. Stephen Woods, social sciences librarian, will provide an overview of the process for publishing social science data in ICPSR, a premier data archive. Participants will be introduced to Nesstar Publisher and Collectica tools that will assist in describing data using DDI, a core meta-data standard for social science data. There will also be a brief introduction to Open ICPSR, a data archive solution and a comparison of Open ICPSR with other, fee-based solutions. In this session, participants will learn about data discovery solutions that utilize elements of data description to highlight ways a researcher’s data can potentially be discovered. Available for remote participation at https://meeting.psu.edu/ul-dlc.

 

Friday, March 18, 8:30 a.m.-noon: Data Day 2016, Social Science Library and Data Learning Center, 208 Paterno Library, with lightning talks in Foster Auditorium. More information at http://sites.psu.edu/dataday.

Monday, March 21, 2:00–3:00 p.m.: GIS Interest Group meeting, 126 A Paterno Library. Discussion topics include updates from the last Penn State GIS users group, library geospatial activities, and current geospatial events and news.

Wednesday, March 23, 8:30 a.m.: Open Educational Resources (OER) Summit, hosted by University Libraries and the OER Task Force. Early adopters of OER share their experiences. Foster and MediaSite Live. Keynote address by Nicole Allen of the Scholarly Publishing and Academic Resources Coalition (SPARC).

Thursday, March 31, 1:00-2:00 p.m.: A world of census data, 211A Pattee Library, University Park. This session, conducted by Stephen Woods, will explore the wealth of census data from around the world that are available to Penn State researchers as well as from free sources outside of the library’s collection. The presentation will discuss limitations such as language, format and reporting. Available for remote participation at https://meeting.psu.edu/ul-dlc.

Tuesday, April 5, 10:00 a.m.: Dean’s Forum, Foster Auditorium and Media Site Live. More information to come.

Wednesday, April 6, noon: Linguistic Knowledge and Language Use in the Yucatan Peninsula, Foster Auditorium and MediaSite Live. Presented by Lindsay Butler-Trump.

Monday, April 11,11:00 a.m. – noon: Collections Forum on Floating Collection Data Analysis by Aaron Dennis, Access Services Research Assistant. Floating Collection has been active at 19 campus libraries since 2013. A Floating Collection is a group of books that are not housed permanently at one specific library, but instead are shelved in the library where they were most recently discharged. Approximately one million books fall under Floating Collection. Our Access Services research assistant, Aaron Dennis, has been analyzing data derived from SirsiDynix Symphony on floating books from a collections perspective and will present his findings. Members of the Collections Mobility Task Force will be on hand to answer questions. Foster Auditorium and Media Site Live.

Tuesday, April 12, 2;30–3:30 p.m.: Speak Up for Civility workshop, Mann Assembly Room. More information to come.

Wednesday, April 20, noon: Indigenous, Natural, Esoteric: The Presence of Indigenous Knowledge in Urban Colombia. Presented by Richard Stoller, Foster Aud.

Monday, May 23, 2:00–3:30 p.m.; Annual Diversity Colloquium, Foster Aud. and MediaSite Live.

Getting to Know You: Nicolle Nicastro

By Barbara Kopshina, Penn State DuBois Campus Library

If you have ever worked with electronic reserves at Penn State, you are familiar with Nicolle Nicastro’s name. She is the electronic reserves coordinator at University Park and handles all new materials for her location, Dickinson Law, Great Valley, Greater Allegheny, and World Campus. She also assists liaisons from other campuses and serves as a copyright reviewer for Hathitrust. In 1998, Nicolle started working at Schuylkill’s Ciletti Memorial Library as a student. In August of 2001, she began working for Lending Services and in 2007 made the move to Course Reserves Services.

Outside of work, Nicolle has been blogging for the American and European Mori Kei communities for two years. Mori Kei is a Japanese street fashion style created in 2005 that features modest, layered clothing to create a fairytale look. The lifestyle side of Mori Kei focuses on being closer to nature and creating a more peaceful life. Check out Nicolle’s blog at http://baaikha.tumblr.com/. Sewing, crochet, machine embroidery, and art journaling are also hobbies that she follows.Nicolle Nicastro

In her spare time Nicolle is a gamer and describes herself as an “all around geek playing everything from board games to table top RPG’s, to AAA video games like Pokemon to independent games like Undertale and Five Night at Freddy’s.” She loves vacationing at the beach, attending board game conventions, and absolutely has to have Tazo’s Organic Chai Latte concentrate! Nicolle adores spending time with her husband, David, and their two children, Lily, 6, and David, 2.

Diversity News: Annual colloquium, hiring workshop link

Submit proposals for Diversity Research and Programming Colloquium, May 23

Have you conducted research, published a paper, or developed a project related to diversity? The University Libraries Diversity Committee invites you to submit a proposal for a presentation at the Diversity Research and Programming Colloquium on Monday, May 23, 2015 from 2:00 – 3:30 p.m. in Foster Auditorium and via MediaSite Live.

The format of the program will consist of several short presentations (approximately 15 minutes each) followed by audience questions. Brief “lightning talks” (3 – 5 minutes each) will also be considered. All Libraries’ full- and part-time faculty and staff, including student employees, from all locations, are encouraged to submit proposals and to attend the colloquium. Participants from any campus location may attend in person, or present from their own location via Skype.

Descriptions of past presentations are available on the Diversity Committee website: http://www.libraries.psu.edu/psul/diversity/colloquium.html. To submit a proposal, send a brief description (3-4 sentences) of your project to lana@psu.edu by April 15. Please also contact me if you have any questions about the colloquium. We hope to see you there!

Hiring for Diversity workshop, March 15

The Libraries’ Diversity Committee is pleased to present the workshop “Hiring for Diversity” from 2:00 to 3:00 p.m., on Tuesday, March 15, in Mann Assembly Room. Presented by Rob Harris, Libraries’ Human Resources manager, the workshop includes topics such as increasing diversity in candidate pools, issues to be aware of in the hiring process and much more. No registration required for this program. If you are unable to attend in person, it will be available on Adobe Connect via https://meeting.psu.edu/diversity-in-hiring/

**Reminder** Annual potluck at noon on Wednesday, March 16, in Mann. Hope to see you there!

LHR News

Please join us in welcoming the following new hires:

Part-time:
Stephanie Renne – Penn State Great Valley
Terry Schiavone – Preservation, Conservation, and Digitization

Wishing the following employees well as they leave us:

Jenna Eldreth – Knowledge Commons

Revised and new Access Services training bulletins

By Steve Houck, request fulfillment/record maintenance support specialist, Library Annex

What do you do if you are approached by a visitor who lacks a University Libraries account and wishes to obtain material housed at the Library Annex? Although the Annex is not open to the public, its holdings are equally available to visitors of the University Park campus who do not wish to have a library account. The recently revised version of Access Services Training Bulletin #13, “Requesting Annexed Material for Visitors” guides you through the procedure for circulating annexed items for visitors using only Workflows and the recently added AX-VISITOR User ID profile.

Also available is the new Access Services Training Bulletin #47, “Requesting Material via a Department Charge” which guides University Libraries staff through the process of placing holds on material needed for departmental use by using a department User ID. Entering the name of the requesting individual within the comments field of the Place Hold function allows staff to easily identify who in the department is in need of the material.

Access Services Training Bulletins are located on the Intranet at https://www.libraries.psu.edu/psul/access/intranet/minsaccesscouncil/trainingbulletins.html

Seeking nominations for Libraries Awards

Please recognize your colleague by nominating her/him for one of the five Libraries Awards. Since 1974, the University Libraries Award honors any person for their contributions to the libraries and/or the profession. The 20-year Margaret Knoll Spangler Oliver (MKSO) Libraries Award recognizes success of any full-time or part-time employee. The more recent Diversity Award and Teaching Award recognize an individual and/or group whose work in either of these areas advances the Libraries’ mission. And, this year we look forward to the first recipient of the Shirley J. Davis Staff Excellence Award.

Deadline is April 15, 2016. The nomination process appears on the Awards website: https://www.libraries.psu.edu/psul/awards.html.

You can also contact any member of the 2016 Awards Committee:

Joe Fennewald, chair
Dawn Amsberry
Linda Friend
Megan MacGregor
Glenn Masuchika
Manuel Ostos
Lauren Reiter

Information security training videos

by Ryan Johnson, technology training coordinator

informationsecurityWant to learn more about Information Security? There are two curriculum sets available in the Penn State Learning Resource Network (LRN) — Information Security Curriculum and Information Compliance Curriculum. Details about each curriculum are listed below.

Information Security Curriculum

Full completion = 57 minutes
Videos included in curriculum:
• You Are the Target
• Social Engineering
• Email & Messaging
• Browsing
• Social Networks
• Mobile Device Security
• Passwords
• Encryption
• Data Security
• Wi-Fi Security
• Working Remotely
• Insider Threat
• Physical Security
• Protecting Your Personal Computer
• Hacked
• Personally Identifiable Information
• Data Retention
• Ethics
• Cloud
• Privacy
There are two ways to access this curriculum.These videos are only available through the full curriculum (a la carte options are not currently available). Note — if you are not already authenticated through WebAccess, you will be prompted to do so.

  • Use this direct link. If you are navigating to this link for the first time, you will need to click the “request” button before you are granted access to the individual videos.
  • Search on the keywords “Information Security Curriculum” in the top right corner of the LRN.

Information Compliance Curriculum

Full completion = 14 minutes
Videos included in the curriculum:

• PCI DSS
• FERPA
• HIPAA
• Social Security Numbers
• Federal PII

There are three ways to access this curriculum. The individual compliance videos are also available independently (a la carte). Note – if you are not already authenticated through WebAccess, you will be prompted to do so.

  • Use this direct link. If you are navigating to this link for the first time, you will need to click the “request” button before you are granted access to the individual videos.
  • Search on the keywords “Information Compliance Curriculum” in the top right corner of the LRN
  • Search on the video title (e.g. “PCI DSS”) to access the a la carte version of the video, as opposed to the entire Information Compliance Curriculum.

Links for individual compliance videos:

• PCI DSS
• FERPA
• HIPAA
• Social Security Numbers
• Federal PII

WIMT Update: Development news and notes

New Development

This week, we are in the beginning development phase for both the Libraries’ Staff Directory with Joe Fennewald as the Product Owner and the Libraries Template with Product Owner Megan Mac Gregor.

Ongoing development continues on the following projects:

  • Intranet
  • Global Navigation and Information Architecture changes

We are wrapping up development on:

  • Promotion and Tenure Recognition
  • Alumni Library
  • News and Events

We want your feedback! Please submit questions and comments via the website feedback link at the bottom of every page.