Tag Archives: access services

ACRL Access Services Interest Group: Student Employment Virtual Forum

As the work in Access Services evolves, student employment roles and practices need to be continuously examined. Reconsider your Access Service department’s student employment model during this virtual forum facilitated by Brian Merry and Kristin Meyer from Grand Valley State University on Thursday, Feb. 9 from 1 p.m. to 2:30 p.m.

Participants will be introduced to the enhanced role student employees fill within GVSU’s single service desk environment and will identify new approaches to student recruiting, training, and performance evaluation. This session is meant for student supervisors as well as Access Services department heads/administrators.

For registration and access, visit:

– submitted by Carmen Gass, User Training Services

Missing/lost items procedures recommended by Access Services Council

By Lisa Moyer

In February of 2013, as a result of renewed discussions regarding collection retention practices, a subgroup for the Access Services Council (ASC) was formed and charged to evaluate and recommend revisions to the Libraries missing items procedures. During initial subgroup meetings, members determined that in order to successfully meet the expectations set, items marked lost would also be added to the group’s original charge. The goal of the subgroup is to create uniform procedures for all libraries to follow concerning the complete processing of items marked missing and lost.

At the September 27th ASC meeting, the subgroup presented the following recommendations to the Council:

  • In mid-May, each library should take responsibility for running missing and lost item Director’s Station reports for all items marked missing or lost prior to September 1st of the previous year. (Libraries may elect to run reports more often throughout the year if desired.)
  • Library staff should take two months to do final searches on all missing/lost report items.
  • In mid-July, all missing/lost items not found, should be referred to selectors for replacement decisions.
  • In mid-September, all items still marked missing/lost should be updated to DISCARD in Workflows. Continue reading

Floating Collection after a full semester in operation

By Barbara Coopey, assistant head, Access Services

Spring 2013 was the first semester with floating collection in production at 19 campus libraries.  965,046 monographs were converted from BOOK to the BOOKFLOAT item type during the transition to a floating collection. This number will continue to increase as new books added to the general stacks areas of the campus libraries are assigned the BOOKFLOAT item type during the acquisition process.

Approximately 5,000 BOOKFLOAT items have the potential to float because they are currently checked out to users where the user’s campus library doesn’t match the item’s library. For example, Mont Alto users have 11 Hazleton books. As books are checked out and returned among the 19 libraries, the number of floating books on the shelf at a particular library is constantly changing.
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