Microsoft Outlook: Utilizing Quick Steps

Quick Steps is a feature of Microsoft Outlook that is meant to make commonly used actions right at your fingertips. The Quick Steps panel sits in the middle of the Home tab in the Mail view of Microsoft Office. These buttons can be customized to carry out actions in one click, rather than several clicks.

Outlook 2016 has several buttons set up as defaults. They are:

  • Move To: moves message to another folder

  • Team Email: begins a new message and addresses it to the “team” you set up through a recipient list

  • Reply & Delete: starts a reply email to the sender, and then places the incoming message in the Deleted Items folder

  • To Manager: forwards the email to a manager you designate; includes the text of the original message

  • Done:  marks the message with the “Complete” flag and moves the message to a folder you designate

You can customize each of these buttons, as well as create new buttons for yourself.

Quick Steps is located in the center of the ribbon on the Home tab.