“Time is nature’s way of keeping everything from happening at once.” — Woody Allen
Beyond death and taxes, there are few things in life that you can count on:
- The Speed of light in a vacuum, c
- The Newtonian gravitational constant, G
- The Planck constant in quantum mechanics, h
There are other things in life that never change:
- If you work for a living, you will have meetings
Meeting or Coffee?
It helps to know why you are having a meeting. Your meeting should have a goal. You should probably decide on the goal of your meeting before you even start working on an agenda. Here are some typical meeting goals.
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Foster relationships — It is important to have understanding, respect, and trust between professional peers. If the workplace does not provide sufficient social contact, it may be necessary to dedicate a specific time to fostering relationships. Meeting for coffee or lunch may be appropriate. A meeting with a different purpose may serve as an excuse to foster relationships, but do not expect it.
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Elicit information — One reason you want professional relationships is to provide a knowledge base to test your ideas. You can take advantage of the experience of others to identify technical, political, cultural, and procedural issues with your ideas early in their development.
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Make a decision — Once you have possible approaches to your idea, or possible solutions to your problem, you might want to hold a meeting to decide which one to pursue.
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Receive feedback — Having selected an approach, you probably want to find out what others think. This feedback can help you refine your approach to avoid potential pitfalls.
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Make a plan — Now that you are confident in your approach, you can meet with your team and develop a plan of attack.
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Get status — If you have been working through your plan, you will want to find out how your team members are doing. There are many ways to do this, but some people like to use meetings for this purpose.
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Solve a problem — At some point, one of those status items will be the identification of a problem. A meeting can be a good place to work quickly and cooperatively to find a solution to a problem.
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Produce a work product — Occasionally the goal of a meeting will actually be to do work. This can be the case when the output from your team is a document like a specification, a report, a recommendation, or a business proposal.
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Report information — When you have worked and worked and finally accomplished something, you might want to tell people about it. A meeting can provide a venue for that.
In a healthy work environment, you may be able to accomplish all of these things without holding a formal meeting. Would that we all had healthy work environments.
You should decide on a single goal. If you cannot, you might want to think more about the question. If you still cannot, you may need more than one meeting. Holding a productive meeting is hard enough without trying to accomplish multiple goals.
Labels: goals, management, meetings, quotes
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