OLEAD Constitution

Organizational Leadership Club (OLEAD Club)
Date of origin: October 18, 2016

  1. Purpose
    1. The purpose of the Organizational Leadership Club is to operate as a group of students part-time, or full-time, interested in learning more about the purpose of Organizational Leadership, in an effort to discuss and share information specific to the major, its curriculum, and career opportunities.
      B. The Organizational Leadership Club will focus on promoting academic and professional opportunities available for students pursuing or interested in a degree in Organizational Leadership through The Pennsylvania State University
  2. Membership
    1. At all times, the majority (50%+1) of all active members shall be at least part-time, officially registered Undergraduate students at World Campus.
    2. The membership shall be divided into active and associate members.
      1. Only currently registered students are eligible for active membership.  Only active members may hold office, vote, preside, officiate, or solicit funds on behalf of the organization.
      2. All others interested in furthering the purpose of the Organizational Leadership Club, including but not limited to, faculty, staff, and community members, shall be associate members.
    3. The Undergraduate organization shall have at least 10 active student members at all times.
    4. The club reserves the right to expel a member who is not following the policies of the organization with a super majority vote of attending members – quorum is 75% of active members.
    5. In the case of violations of constitutional policies and/or a conflict between members within the organization the highest ranking officer that is not involved in the conflict, with the assistance from the advisor (if applicable), will facilitate an informal mediation procedure
      1. The mediator shall:
        1. Arrange for a mediation meeting outside of the  regular organization business meeting
        2. Explain  role as the impartial party and the objectives of the mediation
        3. Set ground rules
        4. Allow each party to express their views by allowing the conversation to go where the parties wish it to go
        5. Collect any available resources that might assist in the resolution (financial documents, emails, photos, etc.)
        6. As a third party, do not suggest resolutions but rather leave the responsibility for the resolution with the parties involved
        7. Facilitate goal setting to reach a win-win resolution
    6. New Membership and Recruitment
      1. Any and all new members will be given full disclosure during recruitment, including but not limited to the disclosure of the following:
        1. New Membership Manual (if applicable)
        2. Schedule of New Member Events and Activities (if applicable)
        3. A list of responsibilities
        4. A copy of the University Hazing policy, prescribed by Policies and Rules for Student Organizations. This document is available upon request by the World Campus Office of Student Affairs.
      2. All members, including but not limited to new members and recruits, reserve the right to refrain from participating in any activities without consequence, based upon personal/religious beliefs, personal values, or moral reserve as defined by the member.
      3. Any and all interaction/activity between members and/or new members will be limited to guidelines stated by university policy, as well as local, state, and federal laws.
    7. Organizational Leadership Club and all of its affiliates does not discriminate on the basis of race, color, sex, gender identity, gender expression, age, religion, national origin, sexual orientation, source of income, personal appearance, matriculation, political affiliation, marital status, familial status, family responsibilities, mental or physical disability, status as a veteran, or any other legally protected characteristic.
  3. Officers
    1. Undergraduate candidates must be at full-time or part-time, officially registered active student members to be selected as officers at the time of the appointment or election.  Officers may change from full-time to part-time, or vice versa, after becoming an officer.  Student organizations may establish and apply additional eligibility criteria for appointed or elected leaders/officers, but should first seek approval from the Office of Student Activities.
    2. Offices
      1. The President is the spokesperson for the organization.  The President presides at all meetings.
      2. The Vice-President shall serve as President when the President is unable to do so.
      3. The Treasurer shall be charged with handling all organizational finances.
      4. Secretary shall be responsible for maintaining records, organizing meetings and sharing that information with members.
      5. Social Media Coordinator shall be responsible for directing and coordinating social media presence.
    3. Filling unexpired vacancies:
      1. Nominations are taken at the meeting following the vacancy.  Elections also occur at this meeting.
      2. If a majority (50%+1) is not obtained by any of the candidates, the candidate receiving the lowest number of votes is eliminated, and the active members shall vote again.
      3. When nominations are being taken to fill unexpired terms, any member of the organization may nominate another member of the organization who is not currently holding an office position, by simply raising his/her hand or voice and indicating such when recognized.
  4. Meetings
    1. The club will meet at least three times per semester.
    2. Adequate advance notice must be given to all active members.
    3. The President with the consent of the Vice President may change meeting frequency.
    4. Members shall be notified of all meetings by e-mail.
    5. The President may call special meetings should he/she see fit.
  5. Voting
    1. Only active members may vote.
    2. Quorum for all voting shall be thirty-three percent (33%) of the active membership.
    3. A simple majority (50% +1) shall be necessary for all voting.  This majority shall be derived from the active members present.
  6. Finances
    1. All organizational funds are to be deposited and handled per the University Policy.
    2. This organization will not have an off-campus account(s)
    3. The Officers of the club may spend up to $50 of the organization’s funds without the approval of the general membership.
  7. Elections
    1. Nominations and elections shall take place during the third meeting of the spring semester.
    2. This meeting shall be publicized in the meetings preceding it.
    3. Elections codes:
      1. Any member may nominate an active member for any office by raising his/her hand or voice at the appropriate time and being recognized by the presiding official.  Next, the active members shall cast secret, written ballots for the candidate of their choice.  Each active member shall have one vote per office.
      2. If 50%+1 cannot be obtained, the candidate with the lowest number of votes shall be dropped from consideration, and the active members shall vote again.
      3. In the event of a tie, the ballot will be recast.
    4. All officers serve for a term of one year, beginning in the month following elections and ending the month of elections.
    5. No one involved in conducting the elections may be an official candidate
  8. Amendments to the Constitution
    1. Any member may introduce a constitutional amendment at the conclusion of any meeting.  At the following meeting, the active members shall vote on the amendment, as outlined in the article on voting.  If the amendment passes, it shall be sent to the World Campus Office of Student Affairs for approval.
    2. All amendments are subject to the approval of the World Campus Office of Student Affairs to ensure that they align with University policies and rules.
  9. Parliamentary Authority
    1. “Robert’s Rules of Order, Newly Revised” by Sarah Corbin Roberts shall be used in all cases not covered by this constitution.
  10. Accessibility of this Constitution
    1. Copies of this constitution shall be made available to anyone upon request.
  11. Advisor
    1. This organization must retain an advisor at all times.  The advisor will be a full-time Faculty or Staff member of The Pennsylvania State University and will be chosen by the organization.
    2. This organization will choose an advisor through a majority vote.