State Mandated Collection System

The Admin/Area Administrator page acts as a dashboard with links to the Faculty Hours Forms for Area, Missing Entry Report, and Signature Report by Business Area. The bottom portion of the page shows what faculty and departments an administrator has access to.

The Faculty Hours Form displays Faculty members name, their department, user ID (access ID), and the status of their form which indicates if they’ve entered hours with the “Entered” status or have not entered hours “Not Entered”.

The Search box can be used to type in a name or access ID to go directly to a record or use the Departments dropdown to filter by specific departments. The Status dropdown is used to find faculty forms with either “Entered” or “Not Entered”, or both statuses.

 

 

Modify Information on an Individual Form:

1. To add or modify a faculty member’s hours entry, click on the specific faculty member’s name and then click on the EDIT button in the lower left corner.
2. Answer “Yes” or “No” to question 1. For example, a faculty member would click “No” if the faculty member was on an unpaid leave from the University for the entire semester. If “No” is selected, hit the “SUBMIT” button and the form is completed. If “Yes” is entered, proceed to the next step.
3. For question 2 – Instruction, enter the average weekly hours spent teaching undergraduate, graduate and/or first professional (i.e., Medical, Law) credit courses. If the faculty member did not teach during the specific semester, these boxes would contain zero (0).
4. For questions 3 through 6, enter the average weekly hours spent engaging in:
   • Instructional Support (box 3)
   • Research (box 4)
   • Public Service (box 5)
   • Other University Service (box 6)
     • If the faculty member did not engage in any one or more of these functions, then the appropriate box(es) would show a zero (0).
5.  Total Hours Entered is an automatic summation of the hours entered above. If this amount is between 80 – 99 hours, a supporting reason must be entered in the comment box. If the total hours entered is more than 99, the form cannot be submitted. Modify the appropriate box(es) so the summation of hours is 99 or less.
6. Click the SAVE button in the lower right corner to complete the process. Modifications have been successfully saved when the message “Your hours have been saved! You may close the browser window.” appears at the bottom of the screen.

1. Select the Missing Entry Report link from the left navigation bar. This report displays all faculty, their department, PSUID, and status message for all Faculty Hours Forms that an Administrator has access to.
2. To modify a specific faculty members record, go to the Faculty Hours Forms page.

 

Print the Signature Report:

1. Select the Signature Report link from the left navigation bar and select “PRINT PDF”.
2. Set Destination to a local printer.
3. Set Layout to Landscape and click “ok”.
4. Print the report.
5. Have the Dean or Administrative Officer sign the report. The Dean or Administrative Officer’s signature only needs to appear once on the report.
6. Email the report to OPAIR, SMCSHelp@psu.edu