Prior Approval Decision Checklist

Use this decision-making checklist to evaluate prior approval requests. Consider the specific details of the proposed activity alongside the person’s workload, performance, and the overall alignment with departmental goals. This checklist will guide you in making informed decisions that uphold both faculty commitments and department standards.

NOTE: It is important for you to know that per policy AC80, approval should not be unreasonably withheld. In addition, faculty may request a written explanation for the decision and have the right to appeal any denial.

Faculty Workload and Time Commitment

  • Assess the faculty member’s current workload. Could this activity significantly impact their ability to fulfill their existing commitments within the department?
  • Consult with the faculty member to understand their perspective on their current bandwidth and any potential time management challenges.

Faculty Performance and Track Record

  • Based on your knowledge of the faculty member’s past performance, do you have concerns about their ability to successfully manage this additional activity alongside existing responsibilities?
  • Does the faculty member demonstrate a track record of effectively balancing a range of commitments?

Overall Alignment with Departmental Goals

  • Does this activity compete with coursework or services provided by the University?
  • Does this activity contribute to the faculty member’s professional development in a manner that benefits the department?
  • Is the activity in line with the mission, values, and strategic direction of the department?
  • Could the activity lead to potential collaborations, partnerships, or reputational benefits for the department?
  • Do the potential benefits of the activity outweigh any potential risks or disruptions for the department?
  • Does the activity align with the department’s available resources (e.g., potential for student involvement, access to equipment)?

Additional Guidance

Your college/campus may have supplementary guidance or interpretations related to AC80.

Be sure to check with them for any additional requirements that might apply to your specific department.