If an appointment is created for the future, an .ical calendar attachment will be sent to both the student and the appointment provider with the appointment details. If the appointment time has already passed when it is created in Starfish, no message will be sent.
Appointment messages
Group session messages
Orientation appointment messages
Missed appointment message
Permissions
The matrix below indicates who can view meetings with a student as well as who receives an email about future meetings. Permissions to view notes associated with a meeting depends on the particular Starfish role and its relationship with the student.
| Roles | Create appointment | View in Starfish | Email
with .ical |
| Calendar Manager | X | X | |
| Provider | X | X | X |
| Student | X | X | X |
Messages Sent to Students from the Calendar
When a meeting is scheduled in the future, a message is sent to the student and the provider with an .ical attachment that allows the meeting to be added to a calendar. Messages to providers contain the same information as those sent to students.
Appointments
Add Appointment
Message sent to student when an appointment is added. The message includes an .ical attachment that can be saved to a calendar.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Appointment: {Reason}, {Appointment Date and Time}
Hello {Student’s First Name},
This email confirms you have scheduled the following appointment:
Scheduled By: {Full Name of person who scheduled the appointment}
Meeting With: {Appointment Provider’s full name} and {Student’s full name}
Date: {Appointment date and time}
Location: {Location from provider’s profile}
Reason for Meeting: {Reasons selected by the person who scheduled the appointment}
Instructions: {Instructions added when appointment availability was created on the faculty/staff person’s Starfish calendar, if any}
Description: {Any comments added by the person who scheduled the appointment, if any}
Course: {Course selected by the person who scheduled the appointment, if any}
To change your appointment, please go to Starfish.
Example
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Appointment: Getting Involved, 4/28/2014 12:00 PM EDT
Hello Rachel Lands,
This email confirms you have scheduled the following appointment:
Scheduled By: Rachel Lands
Meeting With: Yasmin Gold and Rachel Lands
Date: 4/28/2014 12:00 PM EDT
Location: Whitman Rm 222
Reason for Meeting: Getting Involved
Instructions: Please arrive 10 minutes early.
Description: I’d like to know how to get involved in undergraduate research
Course: Introduction to Macrobiology
To change your appointment, please go to Starfish.
Update Appointment
Message sent to student when appointment details are modified before the appointment time. The message includes an .ical attachment that can be saved to a calendar.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Appointment Update: {Reason}, {Appointment Date and Time}
Hello {Student’s First Name},
The following appointment includes one or more updates.
Scheduled By: {Full Name of person who scheduled the appointment}
Meeting With: {Appointment Provider’s full name} and {Student’s full name}
Date: {Appointment date and time}
Location: {Location from provider’s profile}
Reason for Meeting: {Reasons selected by the person who scheduled the appointment}
Instructions: {Instructions added when appointment availability was created on the faculty/staff person’s Starfish calendar, if any}
Description: {Any comments added by the person who scheduled the appointment, if any}
Course: {Course selected by the person who scheduled the appointment, if any}
To change your appointment, please go to Starfish.
Cancel Appointment
Message sent to student when an appointment is cancelled. The message includes an .ical attachment that can be saved to a calendar.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Appointment Cancelled: {Reason}, {Appointment Date and Time}
Hello {Student’s First Name},
This email confirms cancellation of the following appointment:
Scheduled By: {Full Name of person who scheduled the appointment}
Meeting With: {Appointment Provider’s full name} and {Student’s full name}
Date: {Appointment date and time}
Location: {Location from provider’s profile}
Reason for Meeting: {Reasons selected by the person who scheduled the appointment}
Instructions: {Instructions added when appointment availability was created on the faculty/staff person’s Starfish calendar, if any}
Description: {Any comments added by the person who scheduled the appointment, if any}
Course: {Course selected by the person who scheduled the appointment, if any}
To reschedule, please go to Starfish.
Group Sessions
Add Group Session
Message sent to student when added to a group session. The message includes an .ical attachment that can be saved to a calendar.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Group Session: {Reason}, {Appointment Date and Time}
Hello {Student’s First Name},
This email confirms you have scheduled the following group session:
Group Session: {Name used when the group session was created on the faculty/staff person’s Starfish calendar}
Session Leader: {Appointment Provider’s full name}
Participant Added By: {Full Name of person who scheduled the appointment}
Date: {Appointment date and time}
Location: {Location from provider’s profile}
Reason for Meeting: {Reasons selected by the person who scheduled the appointment}
Instructions: {Instructions added when group session was created on the faculty/staff person’s Starfish calendar, if any}
Description: {Any comments added by the person who scheduled the appointment, if any}
Course: {Course selected by the person who scheduled the appointment, if any}
To make changes, please go to Starfish.
Example
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Group Session: Internship Workshop, 4/28/2014 12:00 PM EDT
Hello Rachel Lands,
This email confirms you have scheduled the following group session:
Group Session: Internship Workshop
Session Leader: Yasmin Gold
Participant Added By: Yasmin Gold
Date: 4/28/2014 12:00 PM EDT
Location: Whitman Rm 222
Reason: General Advising Visit
Instructions: We will discuss current information about internships and help each other write application letters to employers.
Description:
Course:
To make changes, please go to Starfish.
Update Group Session
Message sent to student when group session details are modified before the appointment time. The message includes an .ical attachment that can be saved to a calendar.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Group Session Update: {Reason}, {Appointment Date and Time}
Dear {Student’s First Name},
The following group session has been updated:
Group Session: {Name used when the group session was created on the faculty/staff person’s Starfish calendar}
Session Leader: {Appointment Provider’s full name}
Participant Added By: {Full Name of person who scheduled the appointment}
Date: {Appointment date and time}
Location: {Location from provider’s profile}
Reason for Meeting: {Reasons selected by the person who scheduled the appointment}
Instructions: {Instructions added when group session was created on the faculty/staff person’s Starfish calendar, if any}
Description: {Any comments added by the person who scheduled the appointment, if any}
Course: {Course selected by the person who scheduled the appointment, if any}
To make changes, please go to Starfish.
Cancel Group Session
Message sent to student when a group session is cancelled. The message includes an .ical attachment that can be saved to a calendar.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Group Session Cancelled: {Reason}, {Appointment Date and Time}
Hello {Student’s First Name},
This email confirms cancellation of the following group session:
Group Session: {Name used when the group session was created on the faculty/staff person’s Starfish calendar}
Session Leader: {Appointment Provider’s full name}
Participant Added By: {Full Name of person who scheduled the appointment}
Date: {Appointment date and time}
Location: {Location from provider’s profile}
Reason for Meeting: {Reasons selected by the person who scheduled the appointment}
Instructions: {Instructions added when group session was created on the faculty/staff person’s Starfish calendar, if any}
Description: {Any comments added by the person who scheduled the appointment, if any}
Course: {Course selected by the person who scheduled the appointment, if any}
To make changes, please go to Starfish.
Orientation Appointments
Message sent to student when an Orientation appointment or group session is made for the future. The message includes an .ical attachment that can be saved to a calendar.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Orientation advising meeting details
Hello {Student’s First Name},
The following orientation advising meeting has been created.
{If student is NOT World Campus, the message also says:}
This meeting is part of New Student Orientation. You must attend the entire program for important academic information and further guidance about scheduling.
Scheduled By: {Full Name of person who scheduled the appointment}
Meeting With: {Appointment Provider’s full name} and {Student’s full name}
Date: {Appointment date and time}
Location: {Location from provider’s profile}
Reason for Meeting: {Reasons selected by the person who scheduled the appointment}
Instructions: {Instructions added when appointment availability was created on the faculty/staff person’s Starfish calendar, if any}
Description: {Any comments added by the person who scheduled the appointment, if any}
Course: {Course selected by the person who scheduled the appointment, if any}
If you have already attended this meeting, you do not need to take any action.
Example message to a student at a resident instruction campus
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Orientation advising meeting details
Hello Rachel Lands,
The following orientation advising meeting has been created.
This meeting is part of New Student Orientation. You must attend the entire program for important academic information and further guidance about scheduling.
Scheduled By: Yasmin Gold
Meeting With: Yasmin Gold and Rachel Lands
Date: 4/28/2014 12:00 PM EDT
Location: Whitman Rm 222
Reason for Meeting: Orientation
Instructions:
Description:
Course:
If you have already attended this meeting, you do not need to take any action.
Example message to a student at World Campus
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Orientation advising meeting details
Hello Rachel Lands,
The following orientation advising meeting has been created.
Scheduled By: Yasmin Gold
Meeting With: Yasmin Gold and Rachel Lands
Date: 4/28/2014 12:00 PM EDT
Location: Whitman Rm 222
Reason for Meeting: Orientation
Instructions:
Description:
Course:
If you have already attended this meeting, you do not need to take any action.
Missed Appointment
Message sent to student when the “Student missed appointment” check box is selected on the meeting outcomes.
From calendar-psu@dostarfish.com
Reply To calendar-psu@dostarfish.com
Subject Missed Appointment
Dear {Student’s Full Name},
You missed your appointment with me on {Appointment date and time}. To help ensure your success, it is important that you attend scheduled meetings. If you need to cancel in the future, please do so in advance so another student can use that time. To reschedule your missed appointment, log in to Starfish.
Sincerely,
{Appointment Provider’s full name}