What is Workday Recruiting?
Workday is Penn State’s cloud-based human resources and payroll software. As part of the Workday ecosystem, Workday Recruiting is an application that creates a single system to advertise job openings, manage candidates, and hire the best talent.

When will Workday Recruiting launch?

Workday Recruiting is scheduled to launch on Monday, March 23, 2020.

Will the Electronic Job Management System (EJMS) be decommissioned after Workday Recruiting goes live?

No. While Workday Recruiting will become the primary means of advertising and filling most positions across the University, EJMS will still be used to source and fill Technical Service jobs.

What are the benefits of Workday Recruiting?

Penn State will experience many benefits by implementing Workday Recruiting;

  • Enhanced candidate experience through a streamlined application.
  • Enhanced job site for both internal and external applications.
  • Internal streamlined processes that will reduce data entry.
  • Improved end-to-end visibility of candidates throughout the hiring process.
  • Robust reporting and metrics.
  • Streamlined compliance oversight.

How can I prepare for the launch of Workday Recruiting?

There are many ways to prepare yourself for the upcoming launch of Workday Recruiting.

  • Bookmark the website to stay up-to-date on the most recent news and notes.
  • Utilize all the training materials and helpful resources.
  • Stop in one of our up-coming on-site or zoom training classes.
  • Look out for articles via Penn State Today and emails from the team; workdayrecruiting@psu.edu

Who are the sponsors of the Workday Recruiting project? 

The primary sponsor of this project is Lorraine Goffe, Vice President for Human Resources and Chief Human Resources Officer. 

Other sponsors include: 

  • Dr. Nick Jones, Executive Vice President and Provost 
  • David Gray, Senior Vice President for Finance & Business
  • Joe Doncsecz, Associate Vice President for Finance & Corporate Controller 
  • Barbara Dewey, Dean, University Libraries and Scholarly Communications
  • Lori Bechtel-Wherry, Chancellor and Dean, Penn State Altoona
  • Lance Kennedy-Phillips, Vice Provost for Planning and Assessment 
  • Don Welch, Vice President for Information Technology and Chief Information Officer 
  • Matt Decker, Chief Information Officer (CIO) and Director of Information Technology Services at the Applied Research Lab 
  • Mary Lou Ortiz, University Budget Officer 
  • Frank Guadagnino, Vice President for Administration & Associate General Counsel 
  • Michael Busges, Director, Enterprise Project Management Office 

Why are we moving forward with Workday Recruiting?  

Penn State Human Resources (HR) selected Workday Recruiting as the technology to complement the Human Capital Management (HCM) phase one implementation of Workday. Workday Recruiting is the second phase of a two-phased roll-out plan of Workday to replace the current legacy Electronic Job Management System (EJMS). 

What is the Change Champion Network and who are they? 

The Change Champion Network is a group of Human Resource professionals who are partnering with the Organization Change Management team to help the University make a successful transition to Workday Recruiting. Your Human Resource Strategic Partner (HRSP) and Human Resource Consultants (HRC) will provide feedback on your behalf to the project team; they will also be the subject matter experts on the new recruiting processes and policies. 

Will Workday Recruiting standardize the hiring process? 

The goal of Workday Recruiting is to create a standardized hiring experience where possible. HR realizes standardized processes will create consistent experiences for candidates, hiring managers, and all involved in the hiring process.  

What University groups are involved with the Workday Recruiting project? 

The project team consists of members from HR, Workday Management Office (WMO), Office of Change Management (OCM), Collaborative Solutions (third-party implementation vendor), as well as various Subject Matter Experts (SMEs) from across Penn State. 

When will training be available? 

The training curriculum will begin in early 2020. Instructor-led training will be available to those involved in the hiring process between March 2020 and May 2020. After this initial period, managers can attend a series of regularly scheduled sessions to learn how to submit a job requisition.   

Be sure to bookmark the training section of the website to stay up-to-date on the latest training news. 

What do I do if I have a question?

Email, workdayrecruiting@psu.edu with your questions, comments, or concerns and a member of our team will respond to you within 24 hours.

What is a Job Requisition?

A job requisition is a “form” within Workday a manager will use to initiate a request to hire. When a manager goes to complete the form, they must enter the following required information in Workday;

  1. Recruiting Information
    • Supervisory organization
    • Dates
    • Recruitment reason
    • Recruitment instructions
  2. Job
    • Job description
    • Questionnaires
    • Worker typer
    • Time type
    • Job profile
    • Location
  3. Qualifications
    • Education
    • Certifications
    • Skills
  4. Position Details
    • Cost center
    • Compensation details

What is an Evergreen Requisition?

Like a job requisition, an evergreen requisition is a talent collection tool within Workday a manager can use to initiate a request to hire for seasonal, high volume, or hard-to-fill positions.

What is a position and how does it differ from a job requisition?

A position is the job seat in which an employee sits in Workday.

A job requisition is essentially a request to hire for a vacant or a new position. A job requisition will contain position information, such as a profile, budget, location, organization assignments, compensation, and pay group assignment.

How do Job Requisitions relate to job profiles, job families, and job family groups?

The job family group is the parent “grouping” that combines like jobs across Penn State. The job family is the next layer down and denotes more specific categories that fall within a job family. The job profile is a specific function/job the person will be doing. In some cases, this could also include a job grade.

For example, a Lecturer is a job profile under the faculty job family under the job family group of “Academic.”

All these are essential components when completing a job requisition.

Where will training be provided for Regional Campuses?

Members of the Workday Recruiting Project Team will be delivering face-to-face instructor-led training at the following locations from Tuesday, March 3 through Thursday, March 19.



Berks​   March 3 
Harrisburg​   March 6 and 13 
Behrend​   March 9 
Hazleton​   March 10 
Abington​   March 11 and 12 
New Kensington   March 11 and 12 

How much time will I need to budget for training?

For most managers, we recommend budgeting roughly six-hours of total time, broken out over several stages, for training.

After go-live, what training will be available to me?

Starting in March, the project team will hold monthly training sessions to help managers through the hiring process. In addition, online training and Knowledge Base articles will also be available.

Why are we doing a blended approach to training?

After consulting with stakeholders and hiring managers from across Penn State, it was determined a multi-faceted approach using a combination of instructor-led and self-paced training was the preferred training approach.