To initiate a new proposal submission, email a completed Proposal Information Form to the Grants & Contracts Office at bd-grantcontract@psu.edu. A Proposal and Award Generalist is assigned to assist the PI with developing a project budget/justification and initiating the IAF (Internal Approval Form) in SIMS (PSU’s Strategic Information Management System). The Grants & Contracts Office will review the entire proposal and, if necessary, request modification of the proposal documents.
Once the principal investigator is satisfied with the proposal, the Grants & Contracts Office, in partnership with the Office of Sponsored Programs (OSP), submits it to the sponsor. After the proposal has been submitted, a submission copy is sent to both the PI and OSP for research system filing and tracking in SIMS (including the MyResearch Portal).
OSP and/or the principal investigator will receive notice from the sponsor if the proposal is funded. Funded proposals are then supported by the Grants & Contracts office through the post-award process.
Proposal Submission Timeline
4+ Weeks Before Deadline:
- PI provides notice of submission via email. The email should contain PI/Co-PI names and a link to RFP or RFP attached
- PI provides Proposal Information Form to include a draft budget and sub-award information
3 Weeks Before Deadline:
- PI provides a draft budget to be prepared in SIMSBudgets.
2 Weeks Before Deadline:
- Budget is finalized
- Budget Justification is completed
- IAF has begun routing with a finalized budget and budget justification
- Cost Share approvals are provided
- – Subaward sends full proposal documents
1 Week Before Deadline:
- PI ensures IAF is completed and routed through all approval paths
5 Business Days Before Deadline:
- Final documents have been provided to Research/Financial Office and OSP/AOR review
- PI/Unit Submitting has provided that the proposal is correct and provides confirmation proposal is ready for submission
- Any revisions, corrections, etc. from the AOR review are started if needed.
3 Business Days Before Deadline:
- The proposal is in final format with all required internal approvals
- OSP submits proposal to sponsor
