A child would be constantly remembered to have his room organized to be better looking and accessible when the moment comes. Later years after going to college, a lesson to be possibly taken that organization from organizing ideas, assignments, or daily schedule is useful to avoid clatters. Not doing so could put the student in a situation that could cause a fallback in some assignments or plans which might reflect significantly later. In many office environments, employees tend to use the network to share or organize data to use them efficiently to serve their portion of the work. And in the past two years, most of the jobs have shifted to be done remotely to help survive the pandemic that the world faced. Because of that, the usage of the network has increased significantly where they would share and exchange data; presumably, the chances of mistakes could occur would increase if it is not avoided.

Also, Data sharing not only depends on neatness and accessibility but also on how it gets moved around. Relying upon emails or massage could cause security problems if something important had been shared got leaked. Clutter and unsecured data could be prey for the hunters. Internet services provide a vast option to better organize your data from personal to business files. This could be used to share it with your family, friends, or maybe with your clients. Google Workspace or Microsoft OneDrive are options to use for personal information or for the work environment. However, the bigger expansion of the usage the more complicated it can be to manage data. There might be two individuals using two different services, like iCloud and Windows, making it hard sometimes to exchange information.

On the other hand, many services give you full control of your data from picking how files could be shared, putting passwords on some files, and organizing them accordingly. Services like Egnyte or SecureDocs provide these options with great security behind them and with a cost per user. Going forward with the process the employee will not favor sharing the wrong file to the client that could later go into a bigger issue than it is, or important data getting leaked.

Reference:

https://www.theverge.com/22867623/file-share-secure-work-from-home-how-to-cloud