Moderators can use and modify this checklist to ensure an optimal videoconferencing experience. If you are an instructor without a moderator, use this checklist in conjunction with the Best Practices checklist.
Before the Session
- Confirm your level of access in the session. You should have the level of access needed to accomplish your moderator tasks. If not, you must request higher access from the system/room administrator.
- Check any backup plans and ensure they are ready to use.
Just Prior to the Session
- Arrive 20-30 minutes early.
- Open the session and ensure it is working properly.
- Ensure remote participants can access and utilize the equipment.
During the Session
- If appropriate, start recording the session.
- Monitor any text chats and inform the instructor as appropriate. Read text responses aloud if appropriate.
- Monitor any visible signals (like a raised hand) and inform the instructor as appropriate.
- Periodically check with remote participants to ensure they can hear and see the local site.
- As appropriate, ensure the presenter is in the camera’s view.
After the Session
- Stop any recordings.
- If there are any session assessments, remind all participants to complete them.