Before the Session
- Meet with your technical support staff.
- You should have the highest level of access to the videoconferencing area/room. If not, you must request higher access from that person.
- Know your equipment and systems.
- Do a dry run at least 24 hours before the live session.
- Ensure remote participants can access and utilize the equipment.
- Develop and send your videoconferencing participant guidelines to the participants.
- Have a backup plan in case the technology fails.
- Arrive 15-20 minutes before the session to test the equipment.
Just Prior to the Session
- Make sure the camera is set to view you. Set presets if available.
- Note microphone locations.
- Reduce environmental noise.
- Close all unnecessary computer programs.
- Have the camera pan around the room (if possible).
During the Session
- Account for audio delays between sites.
- Stay within the camera’s view.
- Ensure on-screen presentations:
- Use large text.
- Use colors in the middle of the color spectrum.
- Use solid color backgrounds.
- Use a high contrast between the front and background colors.