Magic Internet Money is the Future of Businesses

by Alec Shields

Does cryptocurrency have the potential to transform today’s reality and how the world does business? Many believe so! More than 2,300 US businesses accept Bitcoin as a form of payment, according to a late 2020 estimate. Some say that Bitcoin and other cryptocurrencies will positively affect businesses in both the present and the future by providing a decentralized digital form of payment that is fast, secure, and global. Here, I will explore some ways a business can prosper using cryptocurrencies for business transactions.

Understanding Blockchain Technology

To fully wrap one’s head around cryptocurrency, one must understand that cryptocurrencies are decentralized digital currencies that use blockchain technology to ensure the security and integrity of transactions. So, what does that mean exactly?

In essence, blockchain technology works by maintaining a continuously growing list of records, called blocks, that are linked and secured using secret writing, aka cryptography. Each block contains a cryptographic hash of the previous block, a timestamp, and transaction data. This purposeful design is integral to the system. The open distributed ledger that records the transactions between two parties is verifiable, permanent, and cannot be altered or modified in any way. This process creates a network controlled not by a single entity but by a group of nodes, also called miners or validators. Any alteration to the blockchain would require more than 50% of the validators to agree with the alteration, thus making it almost impossible to alter data on the blockchain.

Advantages of accepting Cryptocurrency

Lower Transaction Costs

How can a business use this technology to gain the upper hand? One of the main benefits of accepting cryptocurrency is the potential to reduce transaction costs from credit card payment providers. On average, these payment providers charge 3-4% for every purchase a customer makes. Due to these charges, some merchants, like Kroger and Starbucks, have chosen to accept or intend to accept blockchain-based payments. This decision allows the merchant to accept the cryptocurrency and convert their revenue to fiat currency for less than 1%. Saving 2-3% on all transactions would ensure a higher profitability for any business.

No Chargebacks

When allowing debit or credit card purchases, businesses often deal with bank chargebacks. Ultimately, businesses suffer the consequences of these chargebacks. Specifically, businesses may pay additional fees, receive fines, and spend valuable time fighting chargebacks from fraudulent activity.

Unlike credit or debit cards, cryptocurrencies have no bank chargebacks. Once the transaction on the blockchain is complete, the transaction is immutable and irreversible. Therefore, it would be impossible for a customer to reverse the transaction. Customers cannot pull the money from your account and put it back into theirs without question.

Although the immutable nature of cryptocurrency has potential drawbacks, such as a merchant selling an unsatisfactory product and refusing to return the cryptocurrency received, online reviews of the company and product would likely solve this issue quickly. If a business decided to operate that way, individuals would shop elsewhere, forcing any business operating in a shady fashion to close down. Therefore, the risk of the drawbacks is so low that cryptocurrency is still the best payment option for a business.

More Data Security

From a security and privacy standpoint, paying with a credit card is inherently more dangerous. When a customer pays with a credit card, they reveal their data to the merchant, the acquiring bank, the card service, and the issuer. When paying with cryptocurrency, a customer does not disclose any private information, making it harder to steal.

Attracting New Customers

Businesses using blockchain technology and accepting cryptocurrencies also position themselves well for reaping the rewards of an emerging space that potentially includes a Central Bank Digital Currency (CBDC). Accepting cryptocurrency provides access to a new demographic of customers who value transparency in their transactions. A recent study from leading research and advisory firm Forrester Consulting revealed that businesses that integrated BitPay, a cryptocurrency payment provider, saw an average return on investment of 327%. This return was no surprise to BitPay’s CEO, stating, “accepting bitcoin and other cryptocurrencies through BitPay saves merchants considerably on fees and unlocks a whole new customer base.” The study also revealed that 40% of customers paying with cryptocurrency were new customers, and their purchase amounts were twice that of credit card purchases. The study clearly shows that many individuals are looking to spend their money via cryptocurrency.

Conclusion

Cryptocurrency, sometimes called magic internet money, is here to stay. Businesses in every field stand to prosper from the use and acceptance of it. Accepting cryptocurrency payments will raise the bottom line of any business by excluding high rates charged by credit card companies, avoiding chargebacks from banks, attracting new customer bases, and boosting a business’s average return on investment. Therefore, it would behoove all businesses to understand how the world of “magic internet money” really works while working to allow cryptocurrency payment methods. If you want to learn more, here is a quick video breaking down how to accept Bitcoin in your business: Bitcoin 101 for Small Business

This post has been reproduced and updated with the author’s permission. It was originally authored on January 29, 2023 and can be found here.


Alec Shields, at the time of this post, is a third-year student at Penn State Dickinson Law. He works as a research assistant at Penn State Dickinson Law for Professor Katherine Pearson. Alec is interested in tax, crypto, and helping start-up companies navigate this new economy. He looks forward to starting his own firm one day.

Sources:

Study Shows Merchants That Accept Bitcoin Attract New Customers and Sales

The Use of Cryptocurrency in Business

Benefits Of Accepting Bitcoin And Other Crypto For Your Business

Why Bitcoin is a Big Deal for Small Businesses

Credit Card vs. Bitcoin Payments

When Less is More: Legal Implications of the Four-Day Work Week

by Tessa Brandsema

American work culture is an international standout—and not always for a good reason. For many, working within Corporate America comes with an all-or-nothing approach of bending over backward for minimal thanks and bragging about who has taken the least time off. Across the pond, this mentality is not the norm. Instead, Europeans emphasize and adhere to a healthy work-life balance, take maternity and paternity leave, and refrain from checking work emails after hours. Recently, a new wave has taken over and carried its ripples over to American shores: the four-day work week. Studies have shown that employees who work four days per week without a cut in a pay report increased job satisfaction, higher productivity, and overall greater happiness. But what are the legal implications for such a drastic shift in the traditional work format? Can smaller companies and start-ups keep up with the trend?

Four Days Versus Four Days

The original concept of a four-day workweek stems from the 100-80-100 rule: 100% of the employee’s pay for 80% of the hours while maintaining 100% of their original productivity. This rule brings the hours per workweek to thirty-two, but the employee gets compensated as if working a forty-hour week. The intention is that employees use those thirty-two hours more efficiently because of their newly condensed timeframe. A potential issue occurs with employees’ benefits packages. Employers must ensure that working thirty-two hours per week does not disqualify their employees from the benefits they receive. Specifically, employers must ensure that the decreased hours do not negatively affect benefits hinged on working full-time. If, for example, an employee is dropped from their healthcare coverage because they are no longer working forty hours each week, even though they are technically still full-time, this could violate an employment contract and raise a potential legal dispute regarding compensation. To avoid these issues, employers looking to implement a four-day workweek in this model must ensure that all the benefits currently provided to their employees are still available even if hours decrease.

Another possible model — and perhaps one that fits more seamlessly into American hustle culture — is a four-day work week in which employees work the same amount of hours spread over longer days. For a traditional forty-hour week, employees need to work ten hours on each of the four days while pay and benefits stay the same. Ten-hour days also pose legal challenges for companies. Will some employees need additional breaks throughout the day, especially minors or those with disabilities? Are all of the employees physically capable of working longer days? A business must consider these factors before implementing change to avoid alienating workers who may have challenges working longer shifts.

Unintended Effects

One frequently overlooked consequence of the four-day workweek is the unintentional discrimination it may cause. The traditional forty-hour work week centers around a nuclear family, in which one partner works a forty-hour week outside of the home with the support of the other, who tends to all the home and childcare needs. This idealistic concept is far from the current reality of most families. Many two-parent households require both adults to work, and single parents juggle similar childcare concerns. Daycare solutions may not provide care for a ten-hour day, leaving child-rearing parents in a lurch with scheduling. If longer, ‘after-hours’ childcare is available, it may be too costly for workers to afford.

Additionally, longer days may disproportionately affect employees with physical and mental health concerns. Working an additional two hours per day can disrupt medication schedules, overlap with physical therapy and doctor’s appointments, or cause scheduling conflicts with mental health counseling services. While longer weekends may help resolve some of these challenges, the ability to work a full ten-hour day may remain an obstacle for some employees. These factors can pose potential employment discrimination issues and may result in litigation.

Bringing on New Employees

Many businesses implementing a four-day workweek see an uptick in job applications. This shortened workweek is likely mutually beneficial since workers get longer weekends, and employers enjoy a happier workforce with renewed productivity. Of course, if the business is doing a trial run of the four-day workweek, employers must inform their onboarding employees of this before having them sign a new employment contract. These documents should specify whether the shortened workweek is a permanent fixture of the business and outline compensation details that may be affected by it. If a business discontinues its trial run of a four-day week, the business should immediately inform its employees. Transparency in the change will help avoid a large influx of resignations should the company decide a short week is not the best fit.

If a company does elect to shift to a shortened week, the employee handbook must reflect that change. Any compensation or policy alterations based on this change should be elaborated upon in the employee handbook to ensure employees understand the updates.

Overall, switching to a four-day workweek is a change that a business must seriously consider before implementing. The legal implications of a four-day workweek vary from issues found in labor and union law to potential employment discrimination. A business must take time to weigh the factors thoroughly. The four-day workweek can boost morale, increase productivity, and make a company a better place to work — but only if executed thoughtfully.

This post has been reproduced and updated with the author’s permission. It was originally authored on March 23, 2023 and can be found here.


Tessa Brandsema, at the time of this post, is a 3L at Penn State Dickinson Law. Tessa serves as an associate editor of Jus Gentium and the vice president of the Women’s Law Caucus. She is a former graduate from Millersville University, where she studied communication and media, political science, and international relations. Before law school, Tessa spent two years as an intellectual property paralegal.

Sources:

Implementing a four-day workweek: Legal issues for employers to consider

Is the 4-Day Workweek Right for Your Business? Top 4 Things for Employers to Consider Before Implementing this Trend

Entrepreneur from History | Benjamin Franklin – a Brilliant Serial Entrepreneur

By: Pranita Dhungana

Benjamin Franklin is remembered for his political career, most notably for being one of the Founding Fathers of America, but did you know that he was also one of the most successful entrepreneurs of his time? His entrepreneurship spans across multiple industries, most prominent of which are printing and newspapers.

early life 

Franklin was born in 1706 in Boston to a working-class family. Although he enjoyed much success and prosperity later in life, Franklin had a very modest upbringing. His later entrepreneurial success can likely be traced back to his upbringing because several members of his family were entrepreneurs. His father was a candlemaker, one of his brothers had a printing business, and another brother owned and operated a newspaper.

Even though Franklin earned a number of honorary degrees from esteemed universities, he had only two years of formal education because his father could not financially support it. However, Franklin was an ardent reader, and self-educated on diverse topics. He began working for his father at the age of 10. At age 12, he began working in printing as his brother’s apprentice. At age 15, he began working for his brother’s newspaper, occasionally contributing to the newspaper under the pseudonym of “Mrs. Silence Dogood.” His writings were very well-received for being witty and intelligent.

printing career 

At age 17, Franklin ran away to Philadelphia. This was the beginning of what was to become a wildly successful entrepreneurial career.

Franklin started as a printer’s apprentice in Philadelphia. The business acumen he had collected in the printing business from a young age, and his honesty and ambition inspired confidence in his friends, who helped him fund his own printing shop. Unlike today, printing used to be a capital- and labor-intensive work at that time, but Franklin ensured to deliver on time no matter how much work that required. His diligence and growing reputation attracted more customers in Philadelphia, which was a significant town then.

Not only was Franklin skilled in printing, but he was also a skilled businessman, which elevated his printing business to the heights of success. For starters, Franklin understood the importance of personal branding. He crafted his image with great care as a diligent, down to earth man. He intentionally dressed plainly, and never participated in activities like fishing or shooting. In order to convey that he was not above his business, he would make it a point to use a wheelbarrow to transport his printing supplies himself. His carefully crafted image gained him credibility, as well as the liking of customers.

Similarly, as a new business owner, Franklin knew the value of networking. He organized weekly community meetings for tradesmen and artisans, called “The Junto.” The purpose of these meetings was to discuss how to serve mankind, but also to exchange business affairs. In fact, these meeting participants often sent business each others’ way.

Franklin also understood how to minimize competition and expand his business beyond Philadelphia, for which he is credited with having established the first franchise system in America. During those days, a printing apprentice could set up his own shop at age 21 if they could fund it. Franklin did not want more competition to enter the market, so he set up a basic franchising system. He rented printing shops with fully funded equipment, and handed the shop to an apprentice in exchange for one third of profits for six years, after which the franchisee could purchase the equipment from Franklin. This system expanded Franklin’s business to other colonial cities.

What truly put Franklin’s printing business on the map was his contract to print money for Pennsylvania. When the Pennsylvania Assembly was debating raising the limits on the amount of paper money in the colony, Franklin wrote an anonymous pamphlet that swung the debate in favor of raising the limit. He then came up with an ingenious way to prevent counterfeiting – using unique leaf prints. Consequently, he was awarded the lucrative contract to print money for Pennsylvania. Later, he also secured contracts to print money for Delaware, New Jersey, and Maryland.

newspaper career

Franklin also ventured into the newspaper business. Franklin purchased the Pennsylvania Gazette in 1729. The newspaper was so popular that it has been dubbed the colonial equivalent of The New York Times. Franklin often contributed to the newspaper. He continued his witty, conversational writing style from his “Mrs. Silence Dogood” days, and devoted ample space to gossip and sensational crimes, all of which contributed to the newspaper’s popularity. It is of note that Franklin engaged in some less than exemplary business practices to purchase the Pennsylvania Gazette. Before purchasing it, he published some scathing reviews of the paper, which led to decreased circulation, and consequently, a lower purchase price.

Franklin’s keen business intelligence helped him see that there was a gap in the newspaper market. Almost a third of the settlers in Pennsylvania were German-speakers, but there were no German newspapers. Therefore, Franklin launched the Philadelphische Zeitung, the first German-language newspaper in America.

Franklin’s most successful publishing venture was the Poor Richard’s Almanac, a yearly almanac published by him under the pseudonym of Poor Richard. It contained a calendar, meteorological and astronomical information, and witty maxims penned by himself that are quoted to this day. “Early to bed and early to rise makes a man healthy, wealthy, and wise.” Sound familiar?

scientific career

By age 42, Franklin had made enough money to retire. Upon retirement, he devoted himself to scientific research, most famous of which is on electricity. His findings on electricity were of great value to future scientists. Among his various experiments, he flew a kite into a lightning storm to prove that it is a form of electricity.

He also invented the lightning rod, which is a simple metal device placed on top of a building with a metal wire running to the ground. In case of lightning strikes, the metal rod conducts the lightning to the ground, thus protecting the building. This method of protecting buildings is in use to this day. Some of his other inventions are swimming fins, bifocal glasses, odometer, and a new type of heating stove. All of his inventions improved the quality of life in some way.

Notably, Franklin did not patent any of his inventions because he believed that the benefits of scientific progress should be shared by all. He stated in his autobiography: “As we enjoy great advantages from the invention of others, we should be glad of an opportunity to serve others by any invention of ours, and this we should do freely and generously.”

Franklin thought of himself, first and foremost, as a printer. He was one of the most successful printers of his time, and is a model example of successful entrepreneurship. Not only did he master his craft, but he also acutely observed his community, and came up with ingenious ways to meet the needs of the people, which is what made him such a successful entrepreneur.

This article would be remiss without mention of Franklin’s ownership of enslaved people, who contributed greatly to his businesses’ success. He later freed the people believing that slavery was evil, and founded an anti-slavery society before his death.

 


Pranita Dhungana, at the time of this post, is a third-year law student at Penn State Dickinson Law, and has a B.S. in Chemistry. She will be pursuing Intellectual Property law upon graduation.

 

 

Sources:

cliffordjones.com/2018/01/benjamin-franklin-entrepreneur-and-small-business-owner

https://www.forbes.com/sites/keithkrach/2022/09/20/7-insights-on-americas-most-successful-revolutionary-entrepreneur-benjamin-franklin/?sh=4a825d976072

https://owlcation.com/humanities/Benjamin-Franklin-Founding-Father-Entrepreneur-and-Scientist

https://www.entrepreneur.com/topic/benjamin-franklin

http://www.benfranklin300.org/etc_article_entrepreneur.htm

https://learning.oreilly.com/library/view/entrepreneurs-who-changed/9780744036114/Text/022-025_Benjamin_Franklin.xhtml

The Rise of Pay Transparency

by Robin Platte

The rate of Americans with multiple jobs has risen since 2010. Today, 16 million Americans – around 10% of the U.S. workforce – work more than one job. Many healthcare, food service, retail, and administrative employees work more than one job and still make less than $20,000. Inflation, weak wages, and lack of pay transparency all contribute to the need for people to work multiple jobs. Many people in the U.S. workforce do not have the luxury to “shop around” for a better-paying position because the hiring process puts a financial strain on their already dwindling savings. However, lack of pay transparency means that even those who can research new positions can be caught off guard when their new pay range finally gets disclosed.

Pay transparency is gaining traction because it benefits employees and employers. Proactively disclosing pay ranges allows prospective employees to make educated decisions on when and where to apply for their next position. Disclosure may also lead to an increase in pay equity, employee retention, and employee productivity. Pay transparency prevents companies from wasting resources on interviewing prospective employees unwilling to work for the offered salary. Additionally, pay transparency promotes a company’s reputation for transparency, which leads to stronger talent acquisition.

Pay Transparency Laws in 2023

State or local pay transparency laws are currently in effect in ten states: California, Connecticut, Maryland, Nevada, New Jersey, New York, Ohio, Pennsylvania, Rhode Island, and Washington. Pay range disclosure requirements vary, but each law prohibits complete pay secrecy.

Colorado has one of the strictest laws, requiring all employers to provide pay ranges and descriptions of benefits to all prospective employees. Rhode Island’s disclosure requirement is much more lenient, requiring employers to disclose pay ranges only upon the request of current or prospective employees. Some state laws only apply to companies with a certain number of employees. For example, in Washington, California, and Ohio, disclosure is only required by companies with more than 15 employees.

Pay transparency laws are quickly becoming more popular. Hawaii, Illinois, Kentucky, Massachusetts, Montana, Oregon, South Dakota, Vermont, Virginia, and West Virginia have all introduced legislation to increase pay transparency. Even the European Union joined in by passing a directive on pay transparency.

It is important to note that employers posting remote job opportunities must comply with the pay transparency laws of all states where potential employees reside. If a company posts a job opening online, the company should assume that the strictest disclosure requirements apply. Therefore, for most remote opportunities, companies must disclose pay ranges to all prospective employees. The penalties for violating these laws can be severe. Companies may face hefty fines of up to $250,000 for non-compliance.

Consider Voluntary Disclosure

Many employers unaffected by pay transparency laws are beginning to disclose pay ranges. There are several benefits to their voluntary disclosure. (1) As more states enact pay transparency laws, compliance is likely going to be required eventually. Companies have the opportunity to audit their wage policies and eliminate inequity before any requirements officially kick in. (2) Companies can avoid potential fines by getting ahead of pending legislation. (3) By proactively disclosing pay ranges, companies show prospective employees their commitment to transparency. As mentioned, transparency can lead to better talent acquisition, pay equity, employee productivity, and employee retention.

After the Interview… Employee Discussions on Wages

Pay transparency does not (and should not) end after the hiring process. Regardless of whether or not an employee is aware of their pay range before joining the company, Section 7 of the National Labor Relations Act gives employees the right to communicate with their fellow employees about their wages. The National Labor Relations Board recently confirmed that an agreement between an employer and an employee “is unlawful if its terms have a reasonable tendency to interfere with, restrain, or coerce employees in the exercise of their Section 7 rights.” Section 7 rights are important because employees can discover inequities and pay gaps by communicating with each other about their wages. Companies can avoid employee dissatisfaction and resentment by consistently providing pay transparency throughout both hiring and employment.

How Do Pay Transparency Laws Affect Your Business?

Do you own a business? You can retain top talent and avoid potential fines by embracing pay transparency. Proactively complying, even if your state doesn’t yet have a law, will benefit your business and make future compliance a non-issue. Consider creating and maintaining a wage policy that clearly communicates pay ranges to prospective and current employees. Your wage policy should provide the answers to the following questions:

      • How are pay ranges determined?
      • Is there a difference in pay ranges for in-person and remote work?
      • Is there a difference in pay ranges geographically?
      • How are bonuses, raises, and promotions determined?

If you are unsure where your business stands regarding pay equity, you can hire an outside consultant to conduct a pay equity audit. A pay equity audit of your current pay ranges will uncover any pay gaps and help you provide pay equity to your employees.

It is also important to remember that you must comply with all pay transparency laws if you are posting a job opportunity online for a remote position. Therefore, your posting must contain a pay range for the position. If you are unsure how to comply with the current pay transparency laws, reach out to an attorney. It’s better to be confident in your understanding of the law before you publish a potentially non-compliant job posting online.

Complete pay secrecy is quickly becoming extinct. Now is the time to adapt your business and embrace pay transparency!

This post has been reproduced and updated with the author’s permission. It was originally authored on March 27, 2023 and can be found here.


Robin Platte, at the time of this post, is a third-year law student at Penn State Dickinson Law. Prior to attending law school, she earned her B.A. in Political Science from Virginia Commonwealth University and spent several years managing e-commerce platforms at a digital marketing start-up.

 

 

Sources:

https://www.census.gov/library/stories/2021/02/new-way-to-measure-how-many-americans-work-more-than-one-job.html

https://www.insidehook.com/daily_brief/health-and-fitness/americans-have-more-than-one-job

https://www.adp.com/spark/articles/2023/03/pay-transparency-what-it-is-and-laws-by-state.aspx#:~:text=Pay%20range%20disclosure%20laws,candidates%20and%2For%20current%20employees.

https://www.beamjobs.com/career-blog/pay-transparency-by-state

https://news.bloomberglaw.com/us-law-week/pay-attention-to-state-pay-transparency-laws-when-posting-jobs

https://nwlc.org/resource/salary-range-transparency-reduces-gender-wage-gaps/

https://www.nlrb.gov/about-nlrb/rights-we-protect/your-rights/your-rights-to-discuss-wages#:~:text=Under%20the%20National%20Labor%20Relations,for%20mutual%20aid%20or%20protection.

https://www.nlrb.gov/about–nlrb/rights-we-protect/the-law/interfering-with-employee-rights-section-7-8a1

https://hbr.org/2023/02/research-the-complicated-effects-of-pay-transparency#:~:text=Our%20Nature%20Human%20Behavior%20study,equal%2C%20and%20less%20performance%20based.

https://ec.europa.eu/commission/presscorner/detail/en/ip_22_7739

https://www.skadden.com/-/media/files/publications/2019/09/conducting_a_pay_equity_audit.pdf

https://www.mapchart.net/usa.html

My Business is Getting Bought Out… How Can We Transfer Our Patents?

by Mohammed Saleem

Most start-up pharmaceutical, biotechnology, and medical device companies are formed with the intent to eventually be bought out by larger, well-established companies such as Abbott, Sigma Aldrich, or Bayer. However, the option of being bought out only comes to fruition once a start-up has established scientific proof that leads to medical or pharmaceutical advancement. In the course of novel scientific innovation, start-ups and inventors are often quick to get a patent. But, when being bought out, one might find themselves confused about the status of their application or the ownership of the patent. This blog post aims to explain (1) the ownership and assignment of a patent when it is first filed, and (2) how assignment rights can be transferred when a company is bought out.

Utility Applications

Types of Applications

Utility applications and patents are the most common type of filings and are what people often think of when hearing “patent.” Scientific developments will always be utility applications that end in utility patents. However, these filings come in many types including provisional, nonprovisional, divisional, substitute, continuation, and continuation-in-part applications. While the precise differences between these applications and their functions are irrelevant to this post, it is important to note that a nonprovisional application is always a parent application. The remaining types of applications, except provisional applications, stem from the originally filed parent application and are therefore known as child applications. Provisional applications themselves are not a type of application that leads to a patent, but rather, they act to “hold your place in line” at the United States Patent and Trademark Office (“USPTO”).

Assigning a Patent

As far as the USPTO is concerned, patents are personal property for purposes of assignment and ownership. This means that the inventor must agree to the assignment in writing. Once the written assignment is complete, the person or entity receiving ownership (the assignee) is the new owner of the application or patent. Assignments of patents and applications can be done at any point during the course of employment. Employment agreements should include contractual provisions for the automatic assignment of patents to the start-up. This minimizes any chances of employee refusal or in the case of joint inventorship, one joint inventor agreeing to assign rights while the other does not. Managing the patent and its prosecution before the USPTO can become confusing and complicated in a joint inventor scenario, so it is best practice to include patent assignment provisions in employment agreements.

With this in mind, any type of patent application may be assigned. Note, the assignment of a parent nonprovisional application leads to any subsequent child applications automatically being assigned to the entity or individual holding ownership of the parent application. In other words, assignment runs from parent to child applications. No additional filings or recordings need to be submitted to confirm the assignment of a child application.

Recording an Assignment

While not required, it is always best to record an assignment at the USPTO. Recording the assignment provides public notice of the assignment and prevents your company from losing rights if a later transfer occurs to a third party as they will be aware of the original assignment. While that may sound complicated, it simply means that recording the assignment prevents any later transfers to a third party because the first party to record and publicly claim ownership in good faith is given priority in ownership.

Assignment in a Buy-Out Transaction

If Your Company Has a Complete Ownership Interest

Subsequent assignments where a start-up holds a complete ownership interest in an application or patent are relatively straightforward. In this case, the start-up is the rightful and complete owner of the application or patent. Therefore, the start-up has complete and total control of the application or patent and may further assign it by following the previously discussed considerations. The process of transferring rights and ownership from one entity to another is identical to the process of transferring rights and ownership between inventors and employers.

If Your Company Has a Part Ownership Interest

If the start-up only holds partial ownership in an application or patent, the transfer does not provide the assignee with complete ownership but is rather defined as an “assignment of patent rights.” In other words, you can only assign the percentage of rights held by your start-up. This situation is often seen in joint ventures between two companies or where multiple inventors exist and fail to unanimously agree to assign the application or patent. To illustrate this, if four inventors each own a 25% interest in the application or patent, with two refusing to assign to the start-up, the start-up can only obtain 50% ownership, and may only further assign that 50% right to another. The main issue in this scenario is that all owners must act together if the application undergoes prosecution before the USPTO. This can create difficult scenarios where application owners have differing opinions on how to proceed with prosecution, thus slowing down the entire process and ultimately leading to more issues.

Concluding Thoughts

Overall, the process of assigning a patent is fairly simple. However, it is key to record an assignment before the USPTO and provide an assignment provision in employment agreements to avoid any headaches that may arise otherwise. This blog post provides a very high-level overview of the many intricacies of patent law. With that, it is advised that you retain counsel who is well-versed and registered to practice before the USPTO for a full understanding of the assignment process.

This post has been reproduced and updated with the author’s permission. It was originally authored on February 2, 2023 and can be found here.


Mohammed Saleem, at the time of this post, is a recent graduate of Penn State Dickinson Law. He has a Bachelor of Science in Physiology from the University of Arizona, a Masters in Pharmaceutical Chemistry from the University of Florida’s Distance Education program, and has recently passed the patent bar.

 

Sources:

https://www.uspto.gov/web/offices/pac/mpep/mpep-0300.pdf (**Note: This is the Manual of Patent Examining Procedure chapter that deals with assignment and ownership of patents and applications).

https://www.uspto.gov/sites/default/files/documents/pto1595.pdf.

35 U.S.C. 261.

https://patentgc.com/protecting-university-patent-rights/. (Featured Image).

Out With the Old Boys’ Club, In With Diverse Boards

By: Cassidy Eckrote

What image comes to your mind when you think of a Board of Directors? Let me guess—old, white men. Unfortunately, most boards looked that way not too long ago. But thanks to legal progress and social awareness, companies are taking strides to diversify the composition of their boards.

The murder of George Floyd in 2020 sparked national outrage. Amid public protests, companies issued statements condemning racial inequity and vowed to stand in solidarity with the Black community. While many of these promises went unfulfilled, Nasdaq-listed companies had to put their money where their mouth was.

Nasdaq Board Diversity ruLE

In August 2021, the U.S. Securities and Exchange Commission (SEC) approved Nasdaq’s new listing rules about board diversity. The rules apply to most Nasdaq-listed companies and require affected companies to:

1. Have, or publicly explain why they do not have, at least two diverse directors, and

    • To meet this requirement, the company must have at least one female director and at least one director who identifies as an underrepresented minority or LGBTQ+

2. Publicly disclose the diversity statistics of its board on an annual basis

Although the above requirements apply to most Nasdaq-listed companies, exemptions exist based on the type of entity or size. Notably, companies with five or less directors are only mandated to have one diverse director. Nasdaq published a helpful FAQ to provide additional details on how to comply with the board diversity rule. Nasdaq also compiled a tool kit to assist companies in recruiting diverse candidates.

sTATE dIVERSITY ruLES

In addition to the Nasdaq rules, companies must also be cognizant of their state’s board diversity laws. For example, public companies incorporated in Washington must have a board comprised of at least 25% females. And in Maryland, all business entities (not just publicly traded companies) with revenues over $5 million must disclose board diversity in their annual reports. Legislatures continue to recognize the importance of board diversity, so companies and their attorneys must stay up-to-date on pending and forthcoming legislation.

bENEFITS OF bOARD dIVERSITY

Implementing a diverse board has countless social and economic benefits. Below are a few advantages to consider when assessing whether your business should diversify the composition of its board.

Strengthen Business Relationships & Public Perception

Now more than ever, the public is paying attention to the behind-the-scenes operations of companies. The “Me Too” and “Black Lives Matter” movements demonstrated that this generation of consumers and investors are not simply concerned about the products or services a company is selling. Consumers and investors now demand gender, racial, sexual, and ethnic representation, and refuse to support companies that fail to meet these standards. This holds true for small and large companies alike. Whether or not the board diversity requirement applies to your business, it is wise to implement a diverse board to survive in the competitive business landscape.

Improve Company Operations & Promote Effective Decision Making

The benefits of a diverse board extend far beyond a favorable public image and strengthening relationships with investors and customers. A board with varying backgrounds, including race, gender, age, ethnicity, and sexual orientation, enhances the company’s operations. If everyone in the room shares similar qualities, their thoughts and viewpoints are more likely to align. Rather than developing an innovative solution, the group is likely to stick to the status quo. This concept is often referred to as “groupthink” and leads to decisions being made without critically assessing alternative solutions. Diversity combats the negative effects of groupthink by supporting differing viewpoints and perspectives. Diverse boards are more likely to discover, and subsequently address, challenges or risks within the company.

Increase Profitability

Research shows that companies with diverse boards experience greater financial performance and pay higher dividends than homogenous boards. Remarkably, companies with diverse boards are 43% more likely to have above-average profits.

Bolster Company Culture

The benefits of having a diverse board of directors will trickle down into all facets of the business. The board is the governing body and thus sets the tone of the company’s culture. Board diversity will lead to recruiting and retaining more diverse leaders, which will translate into more diverse mid and lower-level employees. The practice of fostering an inclusive culture will increase employee satisfaction.

Takeaway

Although companies are taking steps to diversify their boards, women and minority groups continue to be underrepresented in the boardroom. Women comprise just 30% of S&P 500 board members, with ethnic/racial minorities representing only 21%. Your company can become part of the solution by making a conscious effort to recruit and hire diverse candidates.

This post has been reproduced and updated with the author’s permission. It was originally authored on March 21, 2023 and can be found here.


Cassidy Eckrote, at the time of this post, is a recent graduate of Penn State Dickinson Law. She has a B.S. in Business from Penn State University. Cassidy served as a Comments Editor on the Dickinson Law Review. Cassidy is now working as a law clerk in the Southern District of Florida.

 

 

 

Sources:

Https://corpgov.law.harvard.edu/2020/07/14/maximizing-the-benefits-of-board-diversity-lessons-learned-from-activist-investing/.

Nasdaq Final Rule 5605(f); https://listingcenter.nasdaq.com/rulebook/nasdaq/rules/nasdaq-5600-series

https://listingcenter.nasdaq.com/assets/Board%20Diversity%20Disclosure%20Matrix.pdf

https://www.jdsupra.com/legalnews/sec-approves-nasdaq-s-board-diversity-9963032/

https://corpgov.law.harvard.edu/2022/06/22/meeting-expectations-for-board-diversity/#:~:text=In%20August%202021%2C%20the%20U.S.,their%20failure%20to%20meet%20the .

https://www.accaglobal.com/us/en/student/exam-support-resources/professional-exams-study-resources/strategic-business-leader/technical-articles/diversifying-the-board.html#:~:text=1.-,More%20effective%20decision%20making,benefits%20are%20further%20elaborated%20below.

https://www.linkedin.com/pulse/20141209150556-218468992-risky-business-homogeneous-boards-a-disadvantage-in-today-s-business-world/

https://www.forbes.com/sites/karstenstrauss/2018/01/25/more-evidence-that-company-diversity-leads-to-better-profits/?sh=5b553f481bc7

https://www.praxonomy.com/blog/the-impact-of-board-diversity-on-company-performance/.

Chaz Brooks, For More Black Corporate Directors and Fewer Corporate Opinions Excusing Their Absence (forthcoming).

When Inventee Becomes the Inventor: Can AI be a Patent Inventor?

by Pranita Dhungana

“Why did ChatGPT go to the therapist? Because it had too many layers and couldn’t figure out which one was the true self!” I prompted ChatGPT to tell me a joke about itself, and it responded with the “joke” above. A bit too eerily self-aware for my liking!

Artificial Intelligence (“AI”) has taken the world by storm. The arrival of AI chatbots like ChatGPT has made AI accessible to small businesses that might not otherwise have the resources to develop an AI system in-house. As of 2020, 29% of small and medium businesses had adopted AI. That number must be higher today since AI commonly exists across multiple facets of business, like customer service, marketing, sales, data analysis, inventory management, accounting, and even research & development.

But what happens when your AI system creates an invention? Can it be listed as the inventor on a patent application?

The Answer Depends on the Country You Are In

The United States

The Federal Circuit recently answered this question in Thaler v. Vidal. According to this case, AI cannot be an inventor.

Dr. Thaler developed an AI system called Device for the Autonomous Bootstrapping of Unified Science (“DABUS”). DABUS, without any human involvement, invented a flame device used in search-and-rescue missions and a food/beverage container. Dr. Thaler sought to patent both of these inventions. Interestingly, Dr. Thaler filed both patent applications with DABUS listed as the inventor. The United States Patent and Trademark Office (“PTO”) rejected the applications, reasoning that AI could not be the inventor on a patent. Dr. Thaler unsuccessfully challenged the PTO’s rejection in the U.S. District Court for the Eastern District of Virginia and appealed its decision to the Federal Circuit.

Relying solely on statutory interpretation, the Federal Circuit determined that AI cannot be a patent inventor. The Patent Act (“Act”) defines an inventor as the “individual” who invented the subject matter. The Federal Circuit found the Act’s multiple references to “individual” compelling. Although the Act does not define “individual,” the United States Supreme Court has defined it as a human being or a person. In addition to considering how we use the word individual in everyday use and how dictionaries define it, the court also found support in the Dictionary Act. The Dictionary Act confirms that an individual is a human being and is different from artificial entities like corporations. The Act also uses the personal pronouns “himself” and “herself” to refer to the inventor, as opposed to “itself,” further showing that Congress intended for only humans to have patent inventorship. Finally, the Act requires inventors to submit an oath that they believe themselves to be the original inventor. Since the record was void of any indication that AI can form a belief, and because Dr. Thaler had submitted the oath himself on DABUS’s behalf, the court found no ambiguity in the Patent Act that an inventor must be a natural person.

Regardless of the negative outcome in the U.S., Dr. Thaler has continued his global campaign for the recognition of AI as an inventor.

Europe

Courts across Europe have aligned with the United States in rejecting DABUS’s applications, finding that their patent laws fail to recognize AI as an inventor. The European Union’s European Patent Office specified that under the European Patent Convention, an inventor on a patent application must have “legal capacity,” which is the ability to be the subject of rights and duties. Current laws do not recognize the rights and duties of AI.

Australia

Although a Federal Court of Australia initially ruled that the Australian Patent Act did not limit inventorship to humans, a higher court reversed the ruling based on the finding that the Australian Patent Act confers a patent for human endeavor. Therefore, Australia has also aligned with other jurisdictions globally.

However, an outlier has emerged in South Africa.

South Africa

South Africa remains the only country to have granted a patent to one of DABUS’s inventions. However, commentators have questioned the significance of this grant since South Africa does not have as substantive of a patent examination process as other countries. Specifically, South African patent laws do not define “inventor,” and its patent approval procedure seems to be nothing more than a simple assessment of whether the paperwork was filed correctly.

Regardless, patent rights are territorial, so a patent granted in South Africa is enforceable only in South Africa.

So what should business owners do?

Trade Secret as an Alternative to Patent Protection

Entrepreneurs who implement AI systems in their businesses should understand that their AI-invented inventions are not eligible for patent protection, and there is no way around that bar in most global jurisdictions. In Thaler, the Federal Circuit distinguished DABUS’s inventions from those not entirely made by AI. However, the court provided no guidance on inventions made with the assistance of AI since that was not the issue before the court.

Given this uncertainty, entrepreneurs should utilize trade secrets to protect their AI-invented or AI-assisted inventions. Trade secret protection applies to almost anything that has value because it is not known and is sufficiently secret. In addition to not having a formal registration requirement like patents, trade secret protection also covers those inventions that are not eligible for patent protection, including those that are AI-invented or AI-assisted.

Due to the trade secret secrecy requirement, inventions that are customer-facing or prone to reverse engineering may not qualify. However, for inventions used internally trade secret protection is a viable alternative to patents. To enjoy trade secret protection, business owners should implement measures to maintain secrecy. These measures may include having employees sign confidentiality agreements or NDAs and limiting the distribution of information both inside and outside the business.

This post has been reproduced and updated with the author’s permission. It was originally authored on March 24, 2023 and can be found here.


Pranita Dhungana, at the time of this post, is a recent graduate of Penn State Dickinson Law who is now pursuing Intellectual Property law. She also has a B.S. in Chemistry.

 

 

 

Sources:

ChatGPT, OpenAI (March 21, 2023).

Forbes, AI Stats News: Only 14.6% of Firms Have Deployed AI Capabilities in Production (January 13, 2020) https://www.forbes.com/sites/gilpress/2020/01/13/ai-stats-news-only-146-of-firms-have-deployed-ai-capabilities-in-production/?sh=1e30a55c2650.

Thaler v. Vidal, 43 F.4th 1207 (Fed. Cir. 2022).

Kingsley Egbuonu, The Latest News on the DABUS Patent Case, IPStars (March 17, 2023) https://www.ipstars.com/NewsAndAnalysis/The-latest-news-on-the-DABUS-patent-case/Index/7366.

Andrew J. Gray IV et al., Copyright, Patent, or Trade Secret Protection for AI Content: Challenges and Considerations (February 10, 2023) https://www.morganlewis.com/pubs/2023/02/copyright-patent-or-trade-secret-protection-for-ai-content-challenges-and-considerations#:~:text=Along%20with%20a%20low%20cost,inventions%20made%20by%20AI%20technologies.

Patents vs. Trade Secrets: Choosing the Best Method to Protect your Intellectual Property

by Coryn Hubbert

A company’s intellectual property is its number one asset, so choosing the method to protect it can be one of the most important business decisions an entrepreneur will make in the start-up phase. Two options for protection are patents and trade secrets. This post explores the pros and cons of each option.

Utility patents

Patents are contracts between the patent owner and the government. In exchange for the patent owner’s full disclosure of the invention, the government grants the patent owner monopoly rights for 20 years from the date of filing. Once these rights expire, the invention falls into the public domain, where anyone is free to utilize it.

Requirements

There are four legal requirements for patentability: the invention must be (1) useful, (2) patentable subject matter, (3) novel, and (4) nonobvious. Patentable subject matter includes machines, processes, methods of manufacture, or compositions of matter. This definition excludes laws of nature, natural phenomena, abstract ideas, and business strategies.

Once these four requirements are met, the invention must be fully disclosed to the United States Patent and Trademark Office (“USPTO”) to receive protection. Proper written disclosure to the USPTO requires the inventor to provide a written description of the invention that enables an expert in the field to make the invention without undue experimentation.

This is only a brief explanation of the requirements for an invention to be patented. If you wish to choose a patent to protect your IP, you will need to consult with an attorney to begin the filing process.

Pros

Safeguards: Safeguards for the protection of patents are considerably stronger than the safeguards offered by trade secrets. Patents grant holders the exclusive rights to make, use, sell, offer to sell, and import a product or process for 20 years. If independent invention occurs (through reverse engineering or otherwise), the original product, formula, or process still enjoys the protection of the patent.

Worth the Investment: Patents provide strong protection against the loss of a company’s investment in technology, particularly when the company intends to continue developing and building upon the patented technology. Additionally, because patents are property rights, they can be bought, sold, or licensed, thus enhancing their value as revenue sources for the company.

Cons

Cost: Patent applications are complex legal documents that require an attorney’s assistance through each step of the process. Further, once the patent is granted, the owner must pay three separate maintenance fees.

Public Disclosure: Patents require companies to disclose their inventions publicly, and in return, they provide protection for twenty years. However, once the twenty years expire, your invention is public knowledge and can be used by any of your competitors.

Trade Secrets

A trade secret is any information, including a formula, pattern, compilation, program, device, method, technique, or process, that derives independent economic value by remaining unknown and not being readily ascertainable by proper means.

Requirements

To retain protection, the trade secret must be subject to reasonable efforts, under the circumstances, to maintain its secrecy. This could mean securing relevant documents, using encryption, having employees sign nondisclosure agreements (“NDAs”), or only allowing employees to know the information on a need-to-know basis.

Pros

Duration: Trade secrets can be protected indefinitely. One example of this is Coca-Cola’s secret recipe, which they chose not to disclose through a patent so it remains a trade secret.

Cost: Trade secrets do not need to be filed or approved, meaning they do not require filing fees or legal fees. The secret must simply meet the requirements of the statute, and then it immediately becomes a trade secret.

Advertising: People inherently want to know that which is not meant to be known. People naturally gravitate toward the hidden and mysterious, providing intrinsic value in products with a secret component.

Subject Matter: Trade secrets may protect things that are not patentable subject matter. This allows things such as customer lists and pricing information to be protected as a trade secret in some instances.

 

Cons

Less Protection: Trade secret protection is inherently riskier. While the duration of a patent is much shorter, its protection is much stronger than that of a trade secret. Trade secrets only protect against unlawful breaches. They do not prevent parties from legitimate duplication efforts, such as reverse engineering, to learn of the secret independently. In addition, competitors may develop their own version of the trade secret and file a patent to claim an exclusive right to it, effectively shutting out the inventor.

Risk of Unintentional Disclosure: Using your trade secret in business can lead to unintentional disclosure that results in a loss of protection. Trade secret protection can be lost through independent discovery, reverse engineering, discovery under a license from the owner, observation of an item in public, literature, or a failure to have company employees sign NDAs to ensure the secret is maintained.

Choosing the Right Approach

The decision between using a patent or a trade secret involves an analysis of many considerations and factors.

While patents may be expensive and time-consuming to secure, they provide extremely effective protection for a limited period. A company with exclusive use of a product or process will command that market for 20 years.

While a well-kept trade secret could be secret indefinitely, any person who lawfully learns of the secret may use it as their own. A patent may only last 20 years, but the protection is stronger than a trade secret since independent invention is not a defense in a patent suit. However, a trade secret may protect anything not considered to be patentable subject matter.

If the requirements for both options are met, a company should investigate two factors in making their decision:

      1. Is 20 years a sufficient period of protection?
      2. Is a competitor likely to reverse engineer or independently reproduce the product during that period?

It is important to think long-term when making the decision between a trade secret and a patent. These pros and cons will assist with that determination.

This post has been reproduced and updated with the author’s permission. It was originally authored on January 31, 2023 and can be found here.


Coryn Hubbert, at the time of this post, is a recent graduate of Penn State Dickinson Law. She has a B.A. in Political Science with a Pre-Law minor from Arcadia University. Since attending law school, Coryn has interned with the Honorable Judge Royce Morris at the Dauphin County Court of Common Pleas and with Pennsylvania’s Office of General Counsel, Department of Conservation and Natural Resources. Coryn currently works at Marshall Dennehey Warner Coleman & Goggin in Camp Hill.

 

Sources:

https://www.morningtrans.com/trade-secrets-vs-patents-which-is-right-for-you/

https://ocpatentlawyer.com/can-get-patent-invention/

Lydia Pallas Loren & Joseph Scott Miller, Intellectual Property Law: Cases and Materials (7th 2021).

https://www.ift.org/news-and-publications/food-technology-magazine/issues/2002/april/features/protecting-innovation-patents-vs-trade-secrets

A Change in Consumer Preferences – A Time for Businesses to Increase Transparency

by Sarah Donley

Consumers Care!

Today, many consumers, especially young ones, care about the environment and sustainability. Consumers strongly consider ingredients when deciding whether to purchase products. NielsenIQ, a global information services company, recognized consumers’ concerns about the ingredients in their food and personal care products and whether the products comply with sustainability practices. Specifically, the company found 60 percent of consumers have been making more “environmentally friendly, sustainable, or ethical purchases” since the beginning of the pandemic. Customers engaged in this “mindful consumption” are demanding transparency from companies. NielsenIQ reported 81 percent of shoppers surveyed said transparency is “important or extremely important” when shopping in-store and online. NielsenIQ also explained that products focusing on health and wellness will be assets for the growth of companies. Thus, these consumer preferences are essential when preparing to open or continue operating your small business.

The Yuka App

With the power of social media, as well as apps, consumers are able to expand their knowledge of the ingredients that are in the products they purchase. Yuka, a French app developed in 2017, has become increasingly popular thanks to social media. The app simplifies the long and confusing list of ingredients on product labels. Consumers simply scan the barcode of the food or personal care product, and the app will then develop a score out of 100 to reflect whether the product is healthful for consumers or harmful to the environment. Once a score is developed, Yuka provides explanations and risks of the ingredients found in the product. The app further provides alternative, “healthier” recommendations. Even if Yuka does not recognize the barcode of a product, the app allows users to take a picture of the ingredients, then Yuka will develop a score in approximately two hours and email the users the results. Currently, the app has approximately 36 million users in 12 countries, including the United States.

Should Businesses Care About Yuka?

Yuka has received mixed responses from entrepreneurs. The app has sparked some entrepreneurs selling beauty products, including Mathilde Thomas, the founder of Caudalie, to remove harmful ingredients in their products, such as silicones and polyethylene glycols. However, some business owners disagree with Yuka’s explanations of the risks that certain ingredients pose. In 2021, the French Meat Industry, specifically Les Entreprises Françaises de Charcuterie Traiteur (FICT), sued Yuka for defamation and unfair commercial practices, arguing that Yuka disparaged its members by giving their products low scores because of nitrites and nitrates. The administrative court of Paris found in favor of the FICT; however, the appellate court reversed the lower court’s decision because Yuka is a “tool” designed “to help consumers make better choices for their health.”

The question then remains, how can businesses respond to consumer preferences and the Yuka app? As mentioned in the first section of this blog post, Yuka and its 36 million users prove consumers are concerned about the ingredients in their products. Specifically, consumers are concerned about whether the ingredients are harmful to their health or the environment. One user stated, “I was alarmed to find the handwash I regularly purchase got a 0/100 score from Yuka because of the presence of benzophenone-1, an endocrine disruptor ‘that easily crosses the skin barrier and then behaves like female hormones.’ As I began to read about this and the many other potentially hazardous chemicals that Yuka flagged in almost all of our family cosmetics, I felt increasingly anxious.”

If entrepreneurs do not wish to change the ingredients in their products as Thomas did, increasing transparency may pose significant benefits. For example, Heineken has been advertising the sustainability of the apples that go into its cider. If global companies like Heineken can increase transparency, so can small businesses. In fact, small businesses have the advantage of shorter supply chains and local sourcing, which makes transparency regarding product ingredients easier.

Potential Legal Claims Against Small Businesses

Yuka may result in consumers taking businesses to court. As Yuka provides transparency and knowledge to consumers, businesses should be cognizant of how they advertise their products. Specifically, entrepreneurs should be cautious when labeling their products as “all-natural” or “organic” when the ingredients say otherwise. Companies in the cosmetic industry have faced settlements because they marketed their products as “all-natural” or “100% natural” when their products really contained synthetic ingredients. It is also important that businesses understand state law on false advertising. For example, California prohibits spreading information about products or services that is “untrue and misleading,” with civil and criminal enforcement.

Businesses also need to be aware of the Federal, Food, Drug, and Cosmetic Act’s (FFDCA) labeling rules. One may think, “I own a small business, and I am, therefore, exempt from the FFDCA, right?” Wrong! The U.S. Food and Drug Administration provided guidance to small businesses stating, “If any nutrient content claim (e.g., “sugar free”), health claim, or other nutrition information is provided on the label, or in labeling or advertising, the small business exemption is not applicable for a product.” Regarding cosmetics, the FFDCA requires that cosmetics not be adulterated or misbranded, meaning they must be safe for consumers and properly labeled. Further, if small businesses market cosmetics on a retail basis, such as in stores, online, or by personal sales representatives, they must also comply with the ingredient labeling requirements under the Fair Packaging and Labeling Act.

So, what should entrepreneurs take from all this? It is better to be safe than sorry. Consumers care about what goes into products, and so should you!

This post has been reproduced and updated with the author’s permission. It was originally authored on February 2, 2023 and can be found here.


Sarah Donley, at the time of this post, is a recent graduate of Penn State Dickinson Law. She has a BBA in Economics & Finance with minors in Entrepreneurship and Psychology from Shenandoah University. Sarah served as an Articles Editor for the Dickinson Law Review. Sarah has also earned her LL.M. in European Business Law from Radboud University.

 

 

Sources:

https://www.ft.com/content/850d9f5c-b4ab-42d5-a53d-d25b3ae99c77

https://www.wired.com/story/yuka-app/

https://yuka.io/en/

https://nielseniq.com/global/en/insights/analysis/2022/brandbank-how-is-health-and-wellness-reshaping-new-product-development/

https://nielseniq.com/global/en/insights/education/2022/socially-conscious-shoppers-expect-new-levels-of-transparency-from-brands/

https://nielseniq.com/global/en/insights/report/2022/transparency-in-an-evolving-omnichannel-world/

https://www.ftc.gov/business-guidance/blog/2016/04/are-your-all-natural-claims-all-accurate

https://www.fda.gov/food/labeling-nutrition-guidance-documents-regulatory-information/small-business-nutrition-labeling-exemption-guide

https://www.fda.gov/cosmetics/resources-industry-cosmetics/small-businesses-homemade-cosmetics-fact-sheet

https://newsinfrance.com/the-yuka-application-cleared-on-appeal-in-aix-en-provence/

https://www.forbes.com/sites/forbesbusinesscouncil/2021/05/04/transparency-is-no-longer-an-option-its-a-must/?sh=40e551b875fe

CA Bus. & Prof. Code § 17500.

How to (Legally) Pay Fewer Taxes: Converting Property to Benefit from Depreciation Deductions

By: Nikolajs Gaikis

I want to pay more taxes . . . said no entrepreneur ever! Paying taxes is an unavoidable part of entrepreneurship. After all, the Internal Revenue Service (”IRS”) is essentially a partner in your business. Unlike your actual partners, you would like to pay the IRS as little as possible. Fortunately, an easy legal solution exists!   

Most entrepreneurs start their businesses using their personal property, like their cars, homes, or office furniture. These entrepreneurs may be eligible for depreciation deductions that lower their businesses’ taxable income over many years. This blog post will explain what property conversion is and depreciation deductions are, how to convert your property, how to determine the fair market value of your converted property, and how to determine depreciation deduction eligibility.  

what is conversion and depreciation?

Conversion is the process in which a taxpayer changes the tax classification of their property from personal use to business use or vice versa. After converting your property to business use, a taxpayer may claim various deductions, if they meet certain requirements. Deductions reduce a taxpayer’s taxable income.  

Depreciation deductions are a type of deduction that spreads the cost of your property purchase over time by lowering your taxable income. With depreciation, a taxpayer deducts a set amount of the property’s total cost each year until their deductions equal their cost. 

converting your personal property to business use

Converting property from personal use to business use requires two steps. First, your property must be a capital asset. Capital assets are property for which the normal utility is longer than one year. Second, your use of the property must be motivated by profit. That’s it, your property is converted! Taxpayers may also partially convert their property to business use. A common example is a taxpayer’s partial use of their home for business. 

Let’s focus on homes for a bit. Generally, a taxpayer must use part of their home (which includes separate structures) exclusively and regularly as their principal place of their trade or business. Alternatively, a taxpayer must use part of their home exclusively and regularly as a place to meet and deal with clients in the normal course of their trade or business. Meeting either of these requirements can convert a part of your home to business use. 

determining the fair market value of your property at conversion

Once an entrepreneur converts their property to business use, they must determine the property’s value at the time of conversion. The IRS requires the entrepreneur to estimate in good faith the fair market value (“FMV”) of their property at the time of conversion. You could easily estimate the FMV of a car by searching on appraisal websites, like Kelly Blue Book. However, if you’re converting your fancy office chair or something unique, a good-faith FMV estimate will suffice. 

For your home, you could use Zillow to estimate its FMV. Next, determine the square footage (“SQFT”) for both your home and the room(s) you are using for business. Divide the room(s)’s SQFT by the SQFT of the home. Next, multiply that number by your home’s FMV. 

$100,000 Zillow FMV of your home. 

100 SQFT business room ÷ 1000 SQFT home =  0.1 

0.1 x $100,000 = $10,000  

$10,000 is the FMV of the business room. You may be eligible to depreciate this. 

determining whether your business property is eligible for depreciation

Great, now you’ve converted your property to business use. Determining whether your property is depreciable is the fun part where you pay less tax! 

First, you must identify whether the property is a capital asset. Remember, capital assets are property for which the useful life is longer than one year. Second, you must use your capital property in your trade or business. This step should be easy because if you are following this blog, you have already begun exclusively using your property for your business. Finally, your property must wear and tear. Broadly speaking, anything you physically use as an entrepreneur wears and tears, including buildings. 

Determining the exact depreciation deduction for your taxes is complicated. It merits its own blog post. Luckily, the IRS had already created a helpful step-by-step guide. When determining your exact depreciation deduction, a tax professional can be very helpful. 

other important things to note 

Entrepreneurs that take advantage of property conversion and depreciation deductions should keep careful records. First, you should document the FMV of the property at the time you converted it. Furthermore, you should always record the time when you abandoned the personal use of your property. Along this same vein, entrepreneurs should never use their converted property for personal use. If you are audited, your failure to comply with depreciation requirements or maintain records could result in the IRS demanding back tax payments, interest, and penalties on the income you deducted. 

If your business is organized as anything other than a sole proprietorship, you may need to officially transfer the title of the converted property over to your business. This is because you own the property and your LLC, partnership, or corporation doesn’t unless it holds the title. This is the case even if you are the sole member of an LLC or the sole owner of a corporation. 

Finally, perhaps you previously converted your property to business use and you failed to claim depreciation deductions. The IRS allows taxpayers to amend their returns for refunds for up to three prior taxable years. You better get on it! 

take away for entrepreneurs 

Converting personal property to business use and claiming depreciation deductions is an awesome way to lower your taxable income without expense purchases for your new business. Remember, you must follow all the rules. Hiring a tax professional is always a good idea. Good luck, and happy depreciating! 

 This post has been reproduced and updated with the author’s permission. It was originally authored on January 22, 2023 and can be found here.


Nikolajs Gaikis, at the time of this post, is a second-year law student at Penn State Dickinson Law. He has interned with the United States Attorney’s Office and the Pennsylvania Office of Attorney General Bureau of Consumer Protection. This summer, he will be a Summer Associate at Dentons Cohen & Grigsby in Pittsburgh. He is also an Associate Editor of the Dickinson Law Review. Nikolajs earned his Bachelor of Musical Arts from Roosevelt University, where he studied French Horn with Jon Boen, Principal Horn of the Chicago Lyric Opera Orchestra.

 

Sources 

See IRC § 168. 

See 26 C.F.R. § 1.168(i)-4 (2021). 

https://www.inc.com/jana-kasperkevic/us-entrepreneurs-keep-businesses-close-to-home.html https://www.irs.gov/taxtopics/tc509 

https://www.irs.gov/publications/p946 

https://www.irs.gov/taxtopics/tc704 

https://www.irs.gov/filing/amended-return-frequently-asked-questions