Please join us in welcoming the following new hires:

Full-time:

6/28/13 Penny Huffman – IST and Business Librarian, William and Joan Schreyer Business Library

Part-time:

Jennifer Braun – Commons Services
Christine Yeager – Penn State Harrisburg Library
Robert Peterson – Arts and Humanities Library

Wishing the following employees well as they leave us:

6/30/13 • Smiljana Antonijevich, Reference, Collections, and Research
• Susanna Coetzee, Cataloging and Metadata Services
• Carol Folk, Penn State Great Valley Library
• Cecily Giardina, H. Laddie Montague, Jr. Law Library
• Marty Goldberg – Penn State Beaver Campus Library
• Elaine Julian, George T. Harrell Health Sciences Library
• Nancy Schneider, Media and Technology Services
• Robert Tolliver, Fletcher L. Byrom Earth and Mineral Sciences Library

Next page: REMINDER: Annual ESSIC Attendance System Audit

Please be reminded that the Office of Human Resources will be conducting their annual attendance system audit in July. All records must be correct and up to date by the end of June. Please make sure that you and any employees reporting to you have current attendance records.

As a reminder, the following should be considered when reviewing records:

• Personal Holiday hours – Full-time employees should have added eight hours of personal holiday time when submitting the January attendance records each year. This is done on the accruals page that comes up when you click “Submit.” New employees must wait until they have completed their first two full months of employment before they may add in the personal holiday time.

• Holiday Compensatory Time – Any compensatory time earned should be used prior to any vacation.

• Vacation Maximums – Please be reminded of the vacation accrual maximums, found in HR-34 and the Libraries’ Faculty Sick and Medical Leave Policy . At the end of the month when you submit your attendance record, you must be at or below the maximum, or you will lose any time over that amount. If this occurs, when submitting the record, you must only mark the number of hours that will leave you at the maximum for your ending balance, rather than the actual time you would normally accrue.

• Submission and Approval – Employees should be submitting their attendance records at the end of every month (unless your supervisor has requested more frequent submissions). Supervisors are reminded to review information and approve the records on a monthly basis. It is extremely important that these records are completed, reviewed, and approved monthly.

• Recording Time Worked – As a reminder, all non-exempt employees must record all time worked using the “Time Worked (normal hours)” selection, plus account for any time missed. Exempt employees should only record time used to account for time missed (vacation, sick, etc.).

These reminders apply to all full-time employees. Part-time employees do not have access to the Attendance System and should be completing LabMan, or some sort of paper record for part-time exempt (staff or faculty, such as Fixed Term II appointments). All supervisors, of all types of employees, should be ensuring that their employees keep appropriate records and submit them on a timely basis in order review their time.

If you have any questions, please contact our office at 814-863-4949.

Remaining 2013 Holiday Schedule

Below is the schedule for the remaining holidays this year.

Independence Day: Thursday, July 4.

Labor Day: Monday, September 2.

Thanksgiving Day: Thursday, November 28.

December/January Holidays: This year, December 25 will fall on a Wednesday, as will January 1, 2014. The official University holiday period begins Monday, December 23 and ends Wednesday, January 1. Weekdays during that period are official University holidays – with the notable exception, however, of Tuesday, December 31, which is not a University holiday.

In order to provide a generally more desirable and efficient application of time off, University offices and facilities, except for essential services, will be closed December 31 as well. Staff will need to account for the time appropriately, e.g., with vacation or no pay. Therefore, the University will be closed from the end of normal operations on Friday, December 20, and will reopen on Thursday, January 2. Because December 31 is not an official University holiday and the Libraries are scheduled to be open from noon to 5pm, any Libraries employees scheduled to work will receive their regular pay for hours worked and will need to account for the remainder of their time for the day. As indicated above, employees who are not scheduled to work must account for the day as vacation or no pay.

Note: Dickinson School of Law Libraries and George T. Harrell Library employees are provided with this information as employees of the University Libraries; however, day-to-day operational practices are guided by their respective Colleges. Dickinson and College of Medicine Library employees should speak to their immediate supervisor or local HR Representative for guidance, as necessary. Conditions of employment for Technical-service employees are further described in the “Agreement between The Pennsylvania State University and Teamsters Local Union No. 8.” Technical-service employees should refer to the Agreement for information related to the above topics.