Tech Tip: Sending an email to meeting attendees in UCS

by Ryan Johnson, I-Tech

Screen capture of menu options for replying via email to meeting attendees

There may come a time when you’d like to send an e-mail to all attendees of an upcoming meeting. Whether you are sending them a reminder of the meeting itself or information they need to know beforehand, you can create a new email message with all attendees listed as recipients quickly within UCS.

To send an e-mail to all meeting attendees:

  1. Click on the Calendar tab.
  2. Navigate to the meeting.
  3. Right-click on the meeting within your calendar.
  4. Select Reply to All from the drop-down menu.

A new email message will be displayed with the meeting attendee(s) placed in the “To:” field. The contents of the email will contain information about the subject, time, and place of the meeting. The subject of the email message will be automatically generated from the subject of the meeting. At this point, you can edit the message of the email. When finished, click the Send button.

These steps can help save you time. Instead of switching back and forth between the meeting on the calendar and a new email message in order to check attendee names or transfer information, you can simply use this method.